Administration & Procurement Manager Job Placement - Fenix International


Job Title:              Administration & Procurement Manager
Organization: Fenix International
Duty Station:  Kampala, Uganda

About US:
Fenix International is a next-generation energy company.  Our mission is to transform our customers’ quality of life through disruptive innovation in energy and financial services. Our flagship product, ReadyPay Solar, is an expandable, lease-to-own solar home system financed through affordable instalments starting under $0.19 per day. We use real-time transaction data to create a unique credit score to finance power upgrades and other life-changing loans and open up a wider world of energy and financing for our customers. 

Job Summary: The Administration & Procurement Manager should have leadership experience to oversee administrative and purchasing operations of the business and offer best practices across all our operations in  Africa. The Administration & Procurement manager will report to the Uganda Director of  Finance and will work closely with the Accounting manager and play a vital role in offering support to all departments in the organization as well as manage and coordinate the  Procurement function ensuring best value for money.

This position offers a unique opportunity to work with a creative and diverse team of business  professionals in a fast-paced start up at the front lines of renewable energy and mobile payment  technology. Candidates must have a passion for entrepreneurship, renewable energy and  sustainable development in Frontier Markets. As the Administration & Procurement Manager,  you will be based in Kampala, Uganda working on managing the administrative & procurement  operations of the business, in charge of day to day functions as well as supervising the support  staff.

Key Duties and Responsibilities: 
Procurement duties:
  • Manage the procurement analysis of all supplies/services ensuring detailed procedure and selection process is clearly outlined within the analysis section.
  • Coordinate pre-qualification of suppliers to create suppliers’ database, maintain and update regularly the database
  • Manage the Approved Supplier List. Ensure all suppliers uphold the terms and conditions of the agreement and in need of sourcing or changing current agreements coordinate with the procurement committee to facilitate any necessary additions and changes.
  • Conduct price checks on all procurement conducted and manage the process to negotiate strong value for money
  • Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease and examine and re-evaluate existing contracts from time to time
  • Establish the SLAs for all service providers and suppliers and monitor its compliance
  • Control spend and build a culture of long-term saving on procurement costs
  • Ensure the Conflict of Interest Policy is upheld throughout all processes of procurement.
Administrative duties:
  • Serve as the main point of contact for maintenance, office improvements, mailing, shopping, supplies, equipment, bills, and errands
  • Oversee the day to day operations of the Fenix Uganda office including managing office support staff – caretakers, cleaners, gardeners, etc.
  • Supervise all maintenance activities and maintain a regular schedule of maintenance for the Fenix’s properties
  • Support the finding of an appropriate space for the Fenix Uganda office by contacting agents, viewing potential office locations, and making recommendations and ensure all rents are paid promptly.
  • Maintain a highly professional working environment everyday (demo units set up projector + whiteboard in every room, etc.) – ensuring that the Fenix office always looks its best
  • Safeguard the office, entrusted with maintaining office keys as well as management of all administrative issues like hygiene, stationeries, & welfare
  • Support the application and processing of work permits for foreign nationals by making the necessary follow-up with immigration
  • Coordinate key activities such as team meetings, workshops and/or special events i.e. All hands meetings
  • Ensure all insurance policies i.e. Medical, GPA, Risk, Good in transit, IT equipment are up to date and premium charges paid promptly
  • Monitor, supervise and ensure safety measures are incorporated into all business office development
  • Ensure any necessary transport bookings are organized in advance


Qualifications, Skills and Experience:
  • The applicant must hold a Bachelor’s Degree from a recognized University in Public administration, general administration, Procurement or related field.
  • Sound general management experience of at least 3-5 years in a senior role.
  • Demonstrate organizational, leadership & planning skills, including ability to organize human resources to attain goals.
  • Ability to communicate & function in a culturally diverse & change oriented setting with good knowledge of procurement & administration policies.
  • Outstanding written and verbal communications skills (English)
  • Very strong Microsoft Excel and general data analysis skills
  • Proficiency in Microsoft Word
  • Ability to work with suppliers and build long term competitive supply relationships
  • Ability to influence, communicate effectively and work with minimum supervision.
  • Proven experience in Business support services, must demonstrate experience and knowledge of managing support services in a complex environment.
  • Innovative, proactive & result driven.
  • Strong problem-solving skills & positive business impact. Excellent customer service skills and willingness to work long hours.
  • High level integrity & confidentiality
  • Excellent Negotiation skills
  • A passion for Fenix and our customers!

How to Apply:
All candidates interested in joining Fenix International n the aforementioned capacity should send their applications online at the link below.


Deadline: 6th April 2018

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