Transport Officer NGO Jobs - Mercy Corps


Job Title:     Transport Officer
Organization: Mercy Corps
Duty Station:  Uganda

About US:
Mercy Corps is an international non-profit organization which implements high-quality, analytical development programmes in very difficult places. Mercy Corps has been operating in Uganda since 2006. It has and continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps is taking a community-led, market driven approach to address poverty and food insecurity needs through interventions that get to the root causes and contributing factors of economic vulnerability. Donors include the United States Agency for International Development (USAID), DFID, Mastercard Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO and Nike Foundation.

Job Summary: The Transport Officer will work within the Operations department, committed to provide reliable and compliant support to program activities in order to achieve efficient service to program beneficiaries. The Transport Officer will provide safe, transport services for MC program and support staff in the described Area of Responsibility (AOR). Through enforcing the established Mercy Corps Fleet Management Policy Guidelines the Transport Officer will adhere to all traffic and MC safety rules and follow the transport guidelines required by the MC transport department. In addition to these duties the Transport Officer manages the safety of all assigned vehicles and keeps proper records of vehicle related documentation.

Key Duties and Responsibilities:
Transport Management:
  • General management of agency vehicles in co-operation with the Operations Director.
  • Ensure that all vehicles are safe and road-worthy.
  • Ensure that all vehicles have proper on-board vehicle documentation.
  • Maintain administrative vehicle files for each vehicle.
  • Continuous tracking of vehicle log-sheets; responsible for monthly compilation and submission of log-sheets.
  • Schedule vehicle use to meet programmatic and operational needs.
  • Ensure trip tickets are used by program staff and approved by necessary persons.
  • Maintain vehicle movement board daily.
  • Oversee and ensure proper use of the vehicles.
  • Oversee fuel consumption purchase and tracking including coordination with gas station(s)
  • Organize cleaning of vehicles.
  • Organize regular service schedules for vehicles. Maintain service schedule files.
  • Ensure major repairs are done in a timely manner.
  • Track vehicle expenses in accordance with the respective procurement policy.
  • File Monthly Vehicle Consumables sheet for each vehicle separately.
  • Order and maintain stock of spare parts and consumables.
  • Manage drivers’ leave schedules ensuring smooth operation of the fleet.
  • Coordinate with Human Resources to ensure proper tracking of drivers’ HR files.
  • Ensure drivers are licensed and trained.
  • Participate in hiring and disciplinary measures for drivers.
  • Coordinate with communications department to ensure regular vehicle communications.
  • Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, etc.
  • Work in close coordination with Security, organize levies as needed for field trips.
  • Ensure that security incident reports are completed and filed (if related to vehicles).
  • Ensure that accident reports are completed and filed.
  • Responsible for oversight of vehicle rentals including tracking of leases and payments.
Asset Management:
  • Act as Asset Controller for MC Uganda
  • Maintenance a computerized asset database of all assets belonging to Mercy Corps Uganda program (includes coordination with finance department).
  • Assist with implementation of asset tracking system including use of asset tags, movement of assets and upkeep of an asset register.
  • Making of asset MC System as it could be centralized through main office Kampala.
  • All other activities as assigned to ensure the smooth logistics operation;
  • Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission in Uganda.


Qualifications, Skills and Experience: 
  • The ideal candidate for the Mercy Corps Transport Officer job placement should hold a Bachelor’s degree in a relevant field
  • A minimum of three years experience in vehicle fleet management preferred
  • Computer literate; strong MS-Excel and MS Word skills
  • Good spoken and written English
  • Valid drivers’ license and extensive driving experience with a clean record
  • Thorough technical knowledge of Toyota Land Cruiser and Toyota Hilux vehicles
  • Conscientious with an excellent sense of judgment
  • Excellent organizational skills
  • Ability to work simultaneously on multiple tasks
  • Willingness and ability to work effectively with a wide variety of people
  • Ability to work as part of a team and coordinate with project personnel

How to Apply:
All suitably qualified and interested candidates should send their E-mail applications including a cover letter clearly stating the salary requirements, updated CV (with three professional referees), and copies of academic qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org

Deadline:  15th March 2018

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