The Ugandan Jobline

• Ensure safety for all and Advise staff
  that driving does not take place unless Every person in the car is using
  their safety belt in a vehicle
• Ensure proper servicing, maintenance and
  repair of vehicles, in accordance with DRC/DDG standards. Any
  irregularities should be reported to the Supervisor
• Ensure records are kept for mileage
  driven/fuel added and the vehicle log book maintained, including for
  rented vehicles
• Fuel consumption tracking and reporting
  implemented and responsibility for/supervision of fueling at all times
• Verify the planning & car’s
  preparation/readiness for all movements: Ensure that all the safety
  equipment (a safety belt for each seat, one binder with emergency contact,
  one first aid box and one fire extinguisher) is in place and working as
  described in any vehicle, rented or DRC/DDG owned.

• Organise the reception/shipment of all
  cargo to/from the Adjumani by the agreed means of transportation (air/road
  depending on the location) including all needed external procedures
• Collaborate with Logistics staff in
  Kampala and other offices to organise transport of goods between sites as
  necessary

• Keep updated the list of all assets (investment
  materials) present in the location with all requested information (brand,
  model, SN, reference of reception’s documents, condition)
• Ensure that asset forms are completed for
  new assets and the inventory list updated
• Ensure updated inventory lists are sent to
  Kampala office on a monthly basis
• Ensure the proper protection, use,
  maintenance and storage condition of all equipment
• Facilitate the repairs of all equipment as
  required by the Supervisor

• Implement the agreed energy setup for the
  DRC/DDG structures & ensure their correct operation
• Ensure a permanent functioning electrical
  supply through city power and generator backups through hardware
  maintenance procedures, including ensuring a minimum stock of fuel and
  electricity bills paid in good time.
• Implement a regular and thorough service
  maintenance and care system of energy setup as stipulated by DRC/DDG
  standards
• Follow up and report in fuel and spare
  part consumption, observing and reporting irregularities
• Monitor the electrical consumption, and
  good use/safety of electrical outlets
• Train guards and other staff to ensure
  high quality operation, maintenance and care of energy setup and assets
• Maintenance of all air conditioners
  installed at DRC/DDG structures, and all other electrical appliances
• Ensure that there is always sufficient
  supply of cooking gas

• Supervise and arrange all maintenance and
  repairs for DRC/DDG premises (office, warehouse and guesthouses) and
  equipment therein, ensuring they are compliant with MOSS standards
• Prepare and negotiate contract conditions
  with contractors
• Closely work with engineering staffs to
  supervise the professional workers hired for structures repairs as
  contracted and approved by the supervisor
• Maintain and update a network of skilled
  contractors, such as electricians, constructors, carpenters.

• Responsible for all Procurement processes
  at Rhino Camp field office level and ensuring they are effectively and
  efficiently managed in conformity with DRC/DDG guidelines and procedures;
• Ensure that all procurement activities are
  initiated by an Order Request/procurement plan; and that all order
  requests submitted to logistics department are process in a timely manner
  to meet up with the requested delivery date.
• Ensure that the appropriate procurement
  procedures are utilized for all Order requests based on the threshold of
  the cost involve.
• Assist the team members in the preparation
  of the orders when needed.
• Keep a tight control on the numbering of
  all orders & on the filing system in general
• Liaise with Kampala and DRC/DDG Adjumani
  field offices in monitoring prices of regularly used materials/items; and
  provide updates to price listing to program staffs to guide order request
  preparation
• Give regular feedbacks to all
  “requesters” regarding the expected date of supply of their
  requests
• Ensure that procurement and expenditures
  comply with accounting policies of donors and DRC/DDG standards in
  Operations Handbook
• Review accountabilities and approvals for
  operational advances and payments, and recommend action as needed,
  including checking and closing advances on a daily basis
• Maintain an accurate record of all
  logistical activities, including ensuring that the procurement binder,
  including all supporting documentation, is updated every month
• Ensure the correct authorization
  procedures at every step of the process i.e. documents signature, budget
  management, quality control for incoming goods, payments

• Supervise, train, and if needed be able to
  replace, the store keeper in the management of the stocks and the supply
  procedures
• Ensure accurate follow up of all movements
  of items in & out the warehouse (stock cards, store ledger, electronic
  stock reporting)
• Ensure periodic physical inventories &
  stock reports take place with appropriate supervision and counter-signing
• Ensure DRC/DDG standard storage condition
  i.e. cleanliness, access, storage conditions, good organisation, storage
  compatibility, security–gates, doors
• Responsible for all issues related to
  field logistics and warehousing, inclusive of release/receipt of field
  equipment and filling out Goods Received Notes and Waybill
• Monitor stock balances and advise the
  Program staffs on shortages according to minimum stock requirements.
• Ensure that all items are controlled and
  accounted for in stock reports.
• Conduct a monthly physical inventory of
  all stock inclusive of spare parts and consumable items.

• Manage the team under their responsibility
  – DRC/DDG staff or any other partner/contracted persons- and ensure a
  continuous atmosphere of learning and training to all staff involved in
  logistic activity so that the quality of the work improves on all levels.
• Ensure team under supervision are aware of
  their responsibilities and are trained in and implementing the correct
  procedures
• Coordinate logistic staff schedules and
  holidays in order to minimize disruption to the activities
• Participate in regular meetings with the
  Logistics team to ensure priorities are met
• Provide guidance and leadership for those
  under supervision, assessing need for further competency development and
  provide more targeted training/guidance where needed
• Brief all new person in the team on DRC
  logistic and procurement procedures

• Make sure that a master Procurement Table
  is prepared and maintained for each project
• Contributes to the monthly Area report
  through the Area Program Manager by preparing the regular reports and
  updates on following logistical activities:
• Order Request/Payment Tracker (on a weekly
  basis)
• Procurement tracker (on a weekly basis)
• Warehouse Stock report (on a monthly
  basis)

• The ideal candidate for the Danish Refugee
  Council (DRC) Procurement and Logistics Officer job placement must hold a
  degree in Procurement & Logistics Management or the equivalent.
• At least three years of experience
  preferably working in a busy organization and well versed with NGO’s
  values.
• Excellent communication in English both
  written and oral.
• Excellent interpersonal skills and ability
  to work with minimum supervision
• Computer literate (MS word & excel and
  other accounting software)

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