The Ugandan Jobline

• Keenly analyze requests from users for
  transfer and determine the status of the records against standards.
• Issue out boxes for packing of records
  that are to be transferred to the Records Centre.
• Receive and Acknowledge receipt of records
  from the record users by making reconciliation between the details on the transfer
  list and actual records.
• Capture records received in the database
  and update whenever there is change in movement of that particular record.
• Carry out sensitizations and provide hands
  on assistance to staff on records management.
• Conduct compliance inspections on records
  management to enhance adherence to records management standards.
• Identify space, prepare location numbers
  and paste them on the transferred records.
• Update and file the transfer forms in the
  respective department box files.
• Prepare reports on records received in the
  Records Centre and submit to the supervisor.
• Analyze user requests for retrieval of
  records to determine the nature of records.
• Check through Records Centre database/
  departmental transfer forms to confirm and retrieve the requested records.
• Update the status of borrowed files in the
  file tracking database/ register.
• Prepare a list of all borrowed records and
  submit to the line supervisor for action.
• Receive and acknowledge receipt of
  borrowed files and reconcile the details in the file tracking database.
• Carry out a file census to account for
  files in the records center and update their status database.
• Prepare and submit reports for the
  activities done and submit to the supervisor.
• Study transfer forms to determine the
  nature of records that need to be weeded out of the Records Centre.
• Compile lists of records that are to be
  weeded.
• Conduct actual weeding of records from the
  shelves and pack them in labelled gunny bags and attach the transfer
  lists.
• Compile lists of records to be disposed
  off and submit to the supervisor.
• Actively participate in the actual
  disposal of records to ensure adherence to procedures and guidelines by
  service providers.
• Prepare the disposal report and submit to
  the line supervisor for review.
• Perform any other duties as may be
  assigned from time to time.

• The applicant for the Petroleum Authority
  of Uganda (PAU) Records & Registry Officer job placement must hold an
  honours Bachelor’s degree in either Library & Information Science,
  Records & Archives Management or Information & Office Management from
  an internationally recognized University / Institution.
• At least three (3) years’ working
  experience in records & registry management from a reputable organization.
• Post Graduate Qualification in Records Management
  or related field from an internationally recognized Institution is an
  added advantage
• Proficiency in Electronic Records
  Management
• Good Knowledge of Records and Archives
  Act, Access to information act (2005), Records
• Management processes and procedures,
  Electronic transactions Act (2011) and ISO standards.
• Excellent written and oral Communication
  skills.
• Excellent interpersonal skills with the
  ability to multi- task.
• Demonstrate high level of integrity and confidentiality.
• Excellent analytical skills with close
  attention to detail.
• Good reporting writing skills.
• Ability to work under pressure with
  minimum supervision.

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