The Ugandan Jobline

• Be familiar with and
  maintain up-to-date knowledge of War Child Canada organizational and
  Uganda Human Resource (HR) policies, regulations and procedures, as well
  as the Ugandan national labor law and legal statutory requirements.
• Assist the Human
  Resource (HR) Manager in the roll-out, implementation and review of War
  Child Canada Human Resource (HR) policies, regulations, and procedures,
  including staff training and orientation on WCC Child Protection Policy,
  Code of Conduct, Anti-Harassment and Discrimination Policy, across War
  Child Canada offices, programs and operations in Uganda.
• In consultation with
  the Human Resource (HR) Manager, develop and maintain sound working
  relationships and networking with relevant government departments,
  partners and other external stakeholders over matters related to Human
  Resource (HR) management and development.
• Assist the Human
  Resource (HR) Manager in maintaining up-to-date personnel data, records
  and files in War Child Canada Uganda country office, both in hard and
  electronic copies, ensuring data protection and confidentiality.
• Be responsible for
  maintaining an up-to-date staff leave of absence system, including annual
  leave plans and records, ensuring that leave schedules are coordinated and
  authorized by the respective line managers in order to avoid disruption to
  the country programs and operations.

• Assist the Human
  Resource (HR) Manager in developing Job Descriptions for new positions,
  drafting and placing job postings, receiving job applications,
  short-listing of candidates, drafting interview questions, coordinating
  interviews, conducting reference checks, and issuing offers to selected
  candidates.
• Assist the Human
  Resource (HR) Manager in planning and facilitating staff orientation and
  onboarding processes for new employees.

• In consultation with
  the Human Resource (HR) Manager, provide adequate and timely support and
  expert advice to line managers and staff on matters related to Human
  Resource (HR) management and development, ensuring effective communication
  and timely response to HR related queries.
• In consultation with
  the Human Resource (HR) Manager, be responsible for ensuring that
  up-to-date employment contracts, and other documents related to the terms
  and conditions of employment, are maintained for all War Child Canada,
  Uganda, staff in accordance with War Child Canada Human Resource (HR)
  policies, regulations and procedures, and in compliance with the Ugandan
  national labor law and regulations.
• Assist line managers
  and the Human Resource (HR) Manager in ensuring that up-to-date Job
  Descriptions are in place, and issued to staff, at all levels across War
  Child Canada, Uganda, offices, programs and operations.
• Work in close
  consultation with the Human Resource (HR) Manager, be responsible for
  handling end of staff employment processes (due to resignation,
  termination or end of contract), including completing all necessary exist
  documentation, hand¬over of WCC items, clearance, and exit interviews.
• In consultation with
  line managers, be responsible for providing necessary support, follow-up
  and ensuring the completion and timely submission of monthly time sheets
  by staff, particularly for positions with costs shared by different donor
  funded projects, in accordance with War Child Canada policy and procedure.
• Develop and maintain a
  positive work relationship, culture and environment, high performance,
  creativity as well as effective communication and positive team work
  across War Child Canada Uganda offices, programs and operations.
• Support and actively
  contribute towards the promotion of War Child Canada Core Values and Code
  of Conduct across War Child Canada offices, programs and operations in
  Uganda.

• Working with the Human
  Resource (HR) Manager and Finance and Admin Manager (FAM), be responsible
  for timely and accurate preparation of monthly staff payroll for approval
  by HR Manager, FAM and Country Director, and timely disbursement of
  salaries and other entitlements to all War Child Canada Uganda staff
  members.
• Assist the Human
  Resource (HR) Manager in handling staff welfare matters including health
  and medical coverage.

• Undertake other
  appropriate level duties as defined by the Human Resource (HR) Manager or
  by the Country Director (CD) from time to time.
• Represent War Child
  Canada in external Human Resource and related forums, networks and working
  groups as required and defined by the Human Resource (HR) Manager or the
  Country Director (CD).
• Deputize for the Human
  Resource (HR) Manager as required. 

• The applicant for the
  War Child Canada Human Resource (HR) Officer job placement must hold a first
  degree or equivalent level of qualification in Human Resource Management
  or related field.
• Three years of work
  experience in Human Resource (HR) management including recruitment,
  employee relations, HR administration and staff development.
• Experience of monthly
  payroll preparation.
• Demonstrated knowledge
  and experience of working with the Ugandan labor law and statutory regulations.
• Experience of
  developing and delivering learning and development initiatives.
• Understanding and
  practical experience of matrix management.
• Experience of
  developing and using Human Resources (HR) information systems and running
  a range of reports.
• Strong understanding
  and commitment to data protection, and equality and diversity issues.
• Strong organizational
  skills with the ability to simultaneously manage multiple tasks and
  meeting deadlines.
• Ability to manage time
  and tight schedules, working effectively under pressure.
• Ability to train,
  coach and mentor others in Human Resource (HR) management matters.
• Excellent analytical,
  strategic thinking and problem solving skills and abilities.
• Proven ability of
  identifying and analyzing Human Resource (HR) management risks and taking
  proactive actions.
• Ability to work well
  with diverse teams from all backgrounds and levels.
• Excellent
  interpersonal, communication and facilitation skills.
• Excellent command of
  English (verbal and written) with the ability to produce high quality
  reports and communications.
• Willingness and
  ability to travel outside Kampala.
• Affinity with War
  Child Canada’s mandate.
• Politically and
  culturally sensitive with qualities of patience, tact and diplomacy.
• Creative, energetic,
  adaptable and flexible.
• Stress-resilient to be
  able to cope with deadlines and complex problems.

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