The Ugandan Jobline

• Support the supervisor in daily, real-time
  entry of USFS NFA Support Program accounting data in the AWF accounting
  system, and maintain project petty cash and expense trails for timely
  monthly report generation to ensure monthly close deadlines are met.
• Follow and implement standard operating
  procedures for financially administrating the USFS NFA project under the
  guidance of the supervisor.
• Organize program logistics such as travel
  arrangements, workshops, and seminars in close coordination with NFA staff
  and the USFS Technical Advisor; develop relationships with local hotels
  and other facilities to ensure the best possible price and venues for
  USFS, NFA, and AWF activities.
• In liaison with NFA staff, the USFS
  Technical Advisor, the supervisor and the AWF HQ procurement team, support
  management in the negotiation of program procurements, ensuring compliance
  with organizational policies and procedures.
• Maintain vendor records, ensure proper
  delivery of goods and services, and negotiate favorable terms and
  conditions for the program; follow up on invoices for payment with vendors
  for the timely monthly close of payments.
• Receive and process NFA staff travel
  advances in consultation with the AWF Country Director and the USFS
  Technical Advisor.
• Review NFA staff travel advance reports
  before input into the AWF accounting system.
• Immediately and confidentially notify the
  supervisor of any financial, procurement and/or other administrative
  irregularity noticed or have suspicion of noticing in the course of
  discharging their duties.
• Provide information and appropriate
  contacts in relation to general inquiries about AWF’s operations; process
  queries that are beyond the capability of the Office Assistant and assist
  in arranging meetings within office premises.
• Provide support for day-to-day front
  office management.
• Any other relevant duties assigned by
  supervisor.

• The applicant for the African Wildlife
  Foundation (AWF) Finance & Administration Assistant job placement must
  also hold a Bachelor’s Degree in Finance, Business Administration,
  Accounting or related.
• Bookkeeping qualification, CPA
  qualification preferred.
• One to two years of working experience in
  areas of accounting and office administration (logistics and procurement).
• Proficiency in the use of computer programs,
  especially MS Excel and MS Word and Accounting databases.
• Familiarization with government
  regulations (Income tax, VAT and duty requirements).
• Prior experience in USAID programs an
  added advantage.
• Proactive nature of problem-solving.
• Self-driven with high attention to detail
  and ability to meet strict deadlines.
• Ability to manage multiple tasks and
  prioritization, with high organizational aptitude and coordinating
  ability.
• Ability to assess and react appropriately
  to changing circumstances.
• Excellent verbal and written communication
  skills.
• Excellent interpersonal skills and ability
  to work as part of a team in a multicultural environment.
• Ability to take the initiative and to work
  independently with minimal supervision.
• Willingness to travel, sometimes to remote
  areas.
• Must be flexible, culturally sensitive,
  and exude a “team” attitude.
• Strong interest in and understanding of
  conservation.
• Commitment to AWF and its mission.

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