The Ugandan Jobline

• Drafting
  correspondence for Management as requested;
• Monitoring
  and alerting on deadlines for submission of required documentation;
• Supporting
  the Administration Team Leaders and Desk Officers in preparing and
  finalizing documents.
• Maintaining
  and organizing the filing system for Administration Record, distribute and
  file in  Record, distribute and file
  in an efficient registry and filing system all incoming and Administration
  Section outgoing correspondence
• Sourcing
  for quotations and making Analysis for the certification of the
  Administrative Officer.
• Prepare
  commitment letter for approved purchases
• Receive
  and register new purchases
• Issue
  items from the store and maintain proper update of store request forms and
  stock cards
• Send
  quarterly request to the Administrative assistant for replenishment. 
• Check,
  process and record all payments
• Administer
  invoice and expenses claims received
• Book
  keeping functions
• Perform
  any other related duties assigned.

• The
  ideal candidate for the Office of the United Nations High Commissioner for
  Human Rights (OHCHR) Office Assistant job opportunity should have
  completed Secondary Education preferably with specialized certification in
  Accounting and Finance. University Degree in Business or Public Administration,
  Economics, Political Sciences and Social Sciences would be desirable.
• Two
  years of combined progressively responsible experience in related area of
  work. 
• Language: Fluency in oral and written English.

• Professionalism: Ability to implement administrative
  policies/principles, preferably related to project/programme
  implementation. Affinity with budgeting and accounting. Knowledge of UN
  activities preferable. Conscientious and efficient in meeting commitments,
  observing deadlines and achieving results. Calm in stressful situations.
• Teamwork:
  Works collaboratively with
  colleagues to achieve organizational goals, supports and acts in
  accordance with the final group decision, solicits input by genuinely
  valuing other’s ideas and expertise, is willing to learn from others.
  Ability to work in a multi-cultural, multi-ethnic environment with
  sensitivity and respect for diversity.
• Communication:
  Speaks and writes clearly
  and effectively, listens to others, correctly interprets messages from
  others and responds appropriately. Asks questions to clarify and exhibits
  interest in having two-way communication; tailors language, tone, style
  and format to match audience, demonstrates openness in sharing information
  and keeping people informed.
• Planning
  and organizing: Develops
  clear goals that are consistent with agreed strategies; identifies
  priority activities and assignments; adjusts priorities as required;
  Allocates appropriate amount of time and resources.

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