The Ugandan Jobline

• Ensure
  that Supply Chain policies and procedures are in compliance with
  applicable IRC and funding source policies, procedures and requirements.
  All locations and staff act in accordance with the policies.
• Maintain
  and update donor guidelines related to Supply Chain Field (procurement,
  asset etc.)
• Update
  as required the IRC standards in terms of assets/equipment to be
  purchased.
• Monitor
  Supply Chain sections of budgets and track expenditure. Follow up as
  necessary including timely information and budgetary comments regarding
  any realignment.
• Finalize
  the procurement plans for all grants.
• Ensure
  all donor reports for assets are completed and submitted to the Grants
  department on time.
• Disposal
  of assets is reviewed annually and donor requirements followed as
  necessary.
• Familiarize
  with various donor regulations.

• Proactively
  develop the skills of IRC staff to understand and utilize Supply chain
  tools and services to design and implement quality programming.
• Work
  with field staff to identify Supply Chain needs and ensure the issues are
  raised in new budget development.
• Ensure
  all Supply Chain staff are aware of and in compliance with IRC
  procurement, asset and stock management, transport, communications etc in
  order for them to clearly share this information.
• Assist
  Supply Chain staff in working with program staff towards establishing
  procurement plans before the start of each grant ensuring they fit in the
  budget, are donor compliant and realistic in terms of timing. Ensure
  monthly Supply Chain reports are submitted from each field .Review and
  follow up as necessary.

• Practice
  excellent human resource management, supporting the development, promotion
  and retention of a motivated team of qualified and experienced staff.
• Identify
  staffing and/or skills gaps and see that these gaps/needs are filled and
  support the recruitment of all. Provide feedback through regular
  performance evaluations.
• Ensure
  that any staff discipline follows a progressive methodology which provides
  for clear and structured improvement.
• Develop
  long term plan for continued quality leadership by providing staff
  development and succession plans.

• Ensure
  procurement is done according to IRC and/or donor regulations.
• Ensure
  that staff participating in tender committees are trained and understand
  their roles.
• Ensure
  clear delineation of roles for procurement Ensure the update of the
  pre-selected suppliers list.
• Ensure
  transport services are cost efficient and reliable.
• Ensure
  warehouse and stocks are secure, well managed and documented.
• Ensure
  assets and property are effectively managed, asset list is updated
  regularly and assets are disposed according to IRC and/or donor
  regulations.
• Ensure
  IT systems are reliable and provide the required levels of connectivity
  and ensure the good working order of all IT networks.
• Supervise
  the good working order of the communications systems used by IRC.
• Supply
  Chain works consistently with Security to maintain required security
  levels, awareness and responsiveness.

• Responsibility
  for the operating budget for the Supply Chain Units.
• Give
  periodic performance evaluations on staff directly supervised as per IRC
  personnel policies.
• In
  coordination with Field Coordinators and Deputy Director of Operations,
  plan and execute regular field visits to offer support/training to field
  supply chain and other staff.
• Matrix
  directly management of the Supply Chain staff in Kampala in line with
  his/her job description.
• Attend
  and comment as appropriate on all GOMS.

• The
  applicant for the Supply Chain Manager job opportunity must hold an
  advanced degree
• At
  least five years of progressive Supply Chain professional experience or
  equivalent education and experience
• Five
  years of progressive Supply Chain professional experience or equivalent
  education and experience
• Demonstrated
  success as a Supply Chain leader across all disciplines within Supply
  Chain including planning, procurement and logistics.
• Broad
  knowledge and experience in Supply Chain strategies, market analysis techniques,
  procurement and contracting, vehicle and fleet management, inventory,
  property and asset management.
• Strong
  collaborator and influencer with effective interpersonal and analytical
  skills who is able to work seamlessly across countries, cultures and organizational
  units.
• Able
  to work effectively in a highly matrixed structure.
• Strong
  financial management and budgeting skills.
• Excellent
  training and coaching ability.
• Ability
  to travel to remote field offices

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