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No Experience Admin Jobs - Programme Support Assistant - World Vision International

Organisation: World Vision International
Duty Station:  Uganda
Reports to: Programme Manager

About US:
World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness. Our prayer for every Heart, the will to make it so.”

Job Summary: The Programme Support Assistant will provide operational and logistical support to the Programme Office

Key Duties and Responsibilities:
Logistics and Administration Support:
  • Screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.
  • Maintain a database of assets.
  • Managing a filing system for record control of key documents.
  • Provide logistical support and back-up to in the planning of meetings and workshops.
  • Ensure adequate stocks of key office materials are in place at all times.
  • Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipments.
  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents..
  • Ensure that office is kept tidy and clean.
  • Support to staff
  • Providing information and guide staff on administrative processes, procedures and requirements.
  • Facilitate and support staff on logistical and administrative requirements such as travels, follow up on requisitions, etc on regular basis
  • Support staff on follow-up of internal communications and actions.
Planning and organizing meetings:
  • Compile calendar/s of key events.
  • Support planning of the events and meetings.
  • Follow up on meeting invitations through emails and phones as is appropriate.
  • Planning for and managing logistics for regional meetings and other forums such as workshops and reflection/ learning events.
Guest logistics
  • Plan for guest logistics i.e. transport and accommodation
  • Schedule meetings, entry and exit briefs, etc.
  • Handle check in and out of guests from hotels.
  • Support guests’ general needs like shopping, church service.
Reporting:
  • Following up with all staff on submission of their monthly reports.
  • Draft regional monthly report for PM’s review and submission to ROM within the stipulated timelines.
  • Following up with responsible staff on status implementation of key action points and decisions from the meetings/fora.


Qualifications, Skills and Experience:
  • The ideal candidate for the World Vision Programme Support Assistant job opportunity should hold a Bachelor’s degree.
  • Be a committed Christian, able to stand above denominational diversities.
  • Must have knowledge in computer applications like MS Office and data base management
  • Extensive knowledge in logistical operations
  • Effective communication skills.
  • Excellent customer care and public relations.
  • Abilities in office administration and organization.
  • Strong interpersonal skills.
  • Very strong relational and communication skills.
  • Show commitment to World Vision mission and partnership values and sensitivity to its various expressions across cultures and denominations.

How to Apply:
All suitably qualified candidates are encouraged to apply online by visiting World Vision International’s e-recruitment jobs portal at the web link below.


Please follow instructions on How to Create Account and Profile at World Vision’s e-recruitment portal.  Qualified female candidates are particularly encouraged to apply.

Deadline: 12th January 2018

For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline


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