UN Budget & Programming Officer Job Careers - United Nations World Food Programme (WFP)

Job Title:             Budget & Programming Officer
Organization: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
Position Grade: NOB
Reports to: Country Director

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Budget & Programming Officer will support the UN World Food Programme (WFP) through the provision of technical guidance to junior staff as part of a high performance team that advises senior management, and leads a team that supports both strategic and operation decision-making. The Budget and Planning office sits at the centre of a cross-function country office management team, that includes programme, finance, and supply-chain. The team is responsible for demand planning, identification of appropriate sources, management and forecasting of resources, monitoring implementation of budgets, and ensuring a continuous feedback loop to allow course corrections and ensure accountability.

Key Duties and Responsibilities:   
  • Significantly contribute towards the development of plans, processes and procedures ensuring compliance with wider budget programming policies and WFP standards.
  • Create and review project budget plans and monitor ongoing project performance against budget, ensuring adherence to guidance and policies, and providing financial analysis and advice to optimise resources
  • Regularly monitor and provide advice on fund utilisation, and advance financing, loan and borrowing/repayment and refinancing arrangements; alerting Country/Regional Directors to approaching deadlines for unassigned funds and potential resource shortfalls/surpluses, and proposing appropriate solutions.
  • Keenly monitor and provide advice on actions related to project closure and resource transfer.
  • Monitor the resource pipeline to maximise operational effectiveness, following standards and processes, and providing advice on resource allocations based on severity of pipeline shortfalls using relevant pipeline tools.
  • Provide support in the preparation of food-demand plans to support management and usage of corporate Global Commodity Financial Facility and provide information to guide RB/HQ decision-making when multiple projects compete for the same stock.
  • Create and review budget and project documentation, and ensure relevant resource data is recorded in internal systems for reference, in line with WFP standards and procedures.
  • Collate and analyse data for the preparation of accurate and timely reports, to enable informed decision-making and consistency of information presented to senior management and external stakeholders.
  • Proactively contribute ideas to senior officers for improvement to systems, techniques, tools, processes and procedures to better monitor and manage budgets and funds
  • Support the capacity building of WFP staff in budgeting, fund management and operational planning through answering queries and updating training materials, manuals and guidelines.
  • Represent the unit at internal meetings/committees/working groups as required, in order to obtain and provide information from a budget and resource programming perspective.
  • Guide and supervise more junior staff, acting as a point of referral and supporting them with more complex analysis and queries.
  • Follow standard emergency preparedness practices and contribute to technical recommendations and guidance and monitoring the management of financial risks.
  • Perform any other duties as required.


Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Budget & Programming Officer job opportunity should hold an advanced University degree in Business Administration, Finance, Economics or other relevant field, or First University degree with additional years of related work experience and/or training/courses.
  • Fluency (level C) in English language and the duty station’s language, if different.
  • Experience in the development of operational or office related budgets.
  • Exposure and experience in contributing to the production of planning/budgetary reports or other analytical reports to support decision making.
  • Broad knowledge and understanding of WFP’s financial architecture and how it support implementation of operations.

Personal Competencies:
  • Internal Controls & Compliance: Utilizes understanding of risk management approaches and internal controls to monitor projects and programmes to confirm regulatory compliance and ensure data integrity.
  • Performance Budgeting, Reporting and Analysis: Manages budget, business planning, and forecasting discussions on a programme-wide level, integrating financial resource information from a portfolio of projects to analyze effectiveness and financial viability.
  • Resource Management: Oversees staffing for HQ and Field resources at the programme level, taking resource usage trends and forecasting data into account.
  • Performance Management: Applies knowledge of WFP’s performance management system to manage resources and relationships to undertake monitoring actions or deliver straightforward evaluations of operations, programmes, or processes to WFP monitoring and/or evaluation quality standards.
  • Supply Chain and Operations Knowledge: Applies knowledge of WFP programme and supply chain principles to develop and/or review project budget plans.

4Ps Core Organisational Capabilities (Purpose, People, Performance and Partnership):
Purpose:
  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
  • People:
  • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance:
  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership:
  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  • Be politically agile & adaptable: Portrays an informed and professional demeanor toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline: 14th December 2017

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