Program Manager Non-profit Careers - African Initiatives for Relief and Development (AIRD)

Job Title:     Program Manager
Organisation: African Initiatives for Relief and Development (AIRD)
Duty Station: Kampala, Uganda
Reports to: Director of Operations

About US:
African Initiatives for Relief and Development (AIRD) is a non-governmental, non-political, non-religious and non-profit making organization with the main aim of protecting and seeking durable solutions for Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.

Key Duties and Responsibilities:
Program Management:
·         Adhere to all regulations, instructions and observe guidelines, orientations, systems, procedures forms and formats of the AIRD Standard Operating Procedures
·         Read and have a good understanding of AIRDs SOPS and how they work in the field
·         Prepare a summary of all SOPs for Program offices and provide feedback for improvements
·         Ensure that management is made aware of any issues that UNHCR may have communicated with regard to the project operations & reporting, so that timely action may be taken
·         Good understanding of Donor agreements
·         Preparing necessary work plans for each program from the Donor agreements to be monitored on a monthly, quarterly and annual basis
·         Abide by all government regulations /policies as per the sub agreement
Program Monitoring & Evaluation:
·         Develop, review or update existing questionnaires for monthly reports, quarterly reports, annual reports, comprehensive survey for the Country Program Offices
·         Regularly monitor and evaluate AIRD’s operations reports, data, and other related documents received from the Country Program Offices
·         Review verification reports from the Program and provide feedback on Operational issues
·         Coordinate with the Finance & Admin department, Human Resource and others to improve AIRD HQ’s monitoring and evaluation systems
Knowledge Management
·         Receive and analyze AIRD’s operations reports, data and other related documents submitted by Country Program Offices
·         Update the AIRD HQ’s operations database by transferring operations data received from Country Program Offices
·         Follow up for any inclusions, exclusions and clarifications required by the DOO from the Country Program Offices related to operations report, data or other documents submitted to the HQ
·         Receive, transfer, maintain and analyze data relevant to AIRD’s operations from UNHCR’s country fact sheet, operations updates, snapshots, reference maps, and other sources
·         Transform AIRD HQ’s operations database into an information hub and disseminate operations data to Country Program Offices as and when required
·         Review organogram submitted by Country Program Offices and submit the review report to the DOO for further action
Proposal/COE Responsiveness
·         Monitor on daily basis UNHCR partner portal and update the DOO about new Call of Expressions relevant to AIRD’s Operations and prospective opportunity for further action
·         Work closely with the DOO in drafting and submitting Call of Expressions on UNHCR partner portal
Stakeholder/Donor Relations
·         Attend UNHCR inter-agency meetings, workshops and submit a brief summary report to the DOO
·         Develop and maintain good working relationships with all relevant stakeholders including Donors, INGOs and NGOs
·         Review or draft contracts whenever a need arises
·         Perform any other duties as may be assigned by management


Qualifications, Skills and Experience: 
·         The applicant must hold a related Master’s degree or higher in a related field.
·         Post graduate diploma in M&E will be an added advantage.
·         At least five years of relevant international experience both in field and headquarters in humanitarian relief, recovery or development work.
·         Experience working with international development partners, international nongovernmental organization (INGOs) and donors (in particular UNHCR experience) is an asset
·         Experience conducting M&E in humanitarian relief and development
·         Previous experience in coaching program staff in facilitating training and in selecting and managing consultants.
·         Professional competency in Microsoft Windows, Outlook, Word, Excel. Professional competency in major statistical analysis software like SPSS will be an added advantage.
·         Ability to write clearly articulate proposals, reports, and correspondence
·         Proven experience in producing briefs, newsletters, magazines and other materials for both internal and external audiences
·         Experience with monitoring and evaluation systems and research
·         Excellent written and verbal communication skills
·         Good analytical skills and ability to present complex information precisely
·         Capacity to lobby, influence and represent AIRD at all levels
·         Must be conversant in English with French as an added advantage.

How to Apply:
All suitably qualified and interested candidates should send an application letter stating qualifications and experience, and their suitability together with latest updated C.V. by email to hr@airdinternational.org. Please kindly note in the email subject line: Application for Program Manager – post.

Deadline: Friday, 15th December, 2017

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