No Experience Administrative Assistant/Receptionist NGO Jobs - Job Connect

Organisation: Job Connect (NGO)
Duty Station: Kampala, Uganda
Reports to: Procurement and Administration Officer

About US:
Job Connect is one of the Uganda’s leading permanent & contractual recruitment consultancies. Established in 2004, we have grown to our current position by providing multi-sector recruitment services across the Eastern African region with presence in Tanzania, Rwanda and Southern Sudan. Our industry sectors include manufacturing, telecom, financial institutions and hospitality among others.  They are recruiting for a valuable client, an NGO a global organization started in 1961 as a conservation organization and to date, it operates in over 100 countries around the world. And it evolved from localized efforts in favor of single species and individual habitats to an ambitious strategy to preserve biodiversity and achieve sustainable development.

Job Summary: The Administrative Assistant/Receptionist will provide operational and logistical support to the Country Office.

Key Duties and Responsibilities:  
Logistics and Administration Support:
  • Screening incoming telephone calls, mails, inquiries, and requests and handling them as appropriate, including relaying accurate and timely messages and answering of queries.
  • Maintain a database of assets.
  • Managing a filing system for record control of key documents.
  • Offer logistical support and back-up to in the planning of meetings and workshops.
  • Ensure adequate stocks of key office materials are in place at all times.
  • Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment.
  • Related support including secretarial duties as required such as timely printing, photocopying and binding of documents.
  • Ensure that office is kept tidy and clean.
Support to Staff:
  • Providing information and guide staff on administrative processes, procedures and requirements.
  • Facilitate and support staff on logistical and administrative requirements such as travels, follow up on requisitions, etc on regular basis
  • Support staff on follow-up of internal communications and actions.
Support to meeting/fora:
  • Compile calendar/s of key events.
  • Support planning of the events and meetings.
  • Follow up on meeting invitations through emails and phones as is appropriate.
  • Planning for and managing logistics for Country meetings and other forums such as workshops and reflection/ learning events.
Guest Logistics:
  • Plan for guest logistics: Transport, Accommodation
  • Scheduled meetings, entry and exit briefs, etc.
  • Handle check in and out of guests from hotels.


Qualifications, Skills and Experience: 
  • The applicant should hold a Bachelor’s degree in Business Administration, Office Management, Human Resource Management.
  • Computer literacy i.e. proficiency in applications like MS Office and data base management
  • Knowledge in logistical operations
  • Effective communication skills.
  • Excellent customer care and public relations.
  • Abilities in office administration and organization.
  • Excellent interpersonal skills.
  • Very strong relational and communication skills.
  • Commitment to Organisations’ values and sensitivity to its various expressions across cultures and denominations.

How to Apply:
All suitably qualified and interested should email their application letters and detailed CVs, telephone contacts and addresses of at least 3 referees to the Human Resource Manager, clearly indicating the job title in the subject line to: application@jobconnect.co.ug 

Deadline: 22nd September 2017 by 5.00p.m.


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