Entry Level Program Graduate Trainee NGO Jobs - ActionAid Uganda (AAU)

Organisation: ActionAid Uganda (AAU)
Duty Station: Uganda
Reports to: Manager Policy Advocacy & Campaigns
Salary +Benefits: UGX 1,000,000 Gross Monthly; Plus Medical Insurance for 1

About US:
ActionAid is an International Development Agency working in over 50 countries in Africa, Asia, Latin America and the Caribbean. ActionAid’s mission is to work with the poor and the ActionAid Uganda (AAU), a national development organization registered under the laws of Uganda and with a local Board.

Job Summary: The Program Graduate Trainee will be tasked with implementing programmes for identification of community poverty issues, plan, and manage development interventions while working with Partners and other development actors in accordance with the Local Rights Strategic Plan and Country Strategic Plan. 

Key Duties and Responsibilities:  
Plan, implement, and monitor programme activities prepare and submit periodic reports that address community priority poverty issues in line with the LRP plans and Country Strategy Paper:
  • Implement programme activities as laid down in the annual plans.
  • Conduct periodic monitoring visits and produce reports on field programme activity implementation at the LRP.
  • Identify Local rights community priorities through PRRPs; Community meetings; child focused days and utilize in planning for annual programmes.
  • Identify community and district level advocacy issues to inform national and international policy influencing.
  • Consolidate community priorities and draw strategic and implementation plans during planning and budgeting periods.
  • Identify alternative models, documentation of lessons learnt from the existing models and popularize best practices.
  • Deliberately drum up CSO support towards advocacy and influencing issues affecting communities within the LRP.
  • Prepare activity reports, monthly, quarterly, half, year plans and share with wider Action Aid family.
Support the institutional and programme capacity building initiatives of partners to implement Programme activities in line with the partnership MOU’s, LRP plans and the Country Strategy Paper:
  • Work closely with the partnership officer, support in the identification of partner capacity gaps and the development of partner growth and development plans.
  • Conduct Support visits to partners and reviews their reports, in line with their plans, budgets and funding guidelines
  • Actively participate in the implementation, monitoring and evaluation of partner capacity development plan- through partner visits; Partner appraisals; organizational Self-Assessments.
  • Identify partner funding gaps in line with the partnership funding guidelines; respond to call for proposals by submitting concept notes.
  • Support partners Institutional development processes e.g. support to hold AGMs, register with sub-county and district authorities and ensure functioning of governance structures.
Participate in the mobilization of resources to addressing existing funding gaps at the LRP:
  • Identify funding gaps within the LRP/Partner areas of focus, generate concepts and proposals in line with LRP strategy and CSP
  • Present/submit concept papers for funding and keep track of the status
  • Review partner proposals and align them to community needs and priorities (during planning and budgeting, review proposals) in line with LRP strategy and CPS IV
  • Ensure proper contract management in respect to the signed MoUs and adherence to financial policies and procedures
  • Carry out periodic Project monitoring visits and produce reports in line with the donors requirements
Plan, Implement, evaluate and report on child sponsorship activities within the LRP in accordance to the sponsorship Policy and Communications Guidelines:
  • Coordinate sponsorship planning meetings and organize the Pre-message collection.
  • Organize community sensitization meetings for CIs and partners, PRRPs with parents and children-child days.
  • Build the capacity and supervise community workers for quality, timely and sponsor communications child messages and community reports.
  • Follow-up on missing cases and respond to queries from the sponsorship unit.
  • Collect new profiles for submission to the funding affiliates.
  • Prepare facilitation for Community Intermediaries to enable successful collection of child messages.
  • Sensitize communities on AAU sponsorship mechanism
  • Carry out photo updates.
  • Produce periodical sponsorship reports (Community Newsletters and Progress reports) to supporters- collection of relevant case studies and photos from the communities
  • Develop a supporter communication plan and share with sponsorship unit.
  • Map out areas for AAU’s poverty priority interventions.
Promote AAU image and provide technical support to stakeholders in line with the Organizational mission vision and values:
  • Participate in the district and sub-county planning processes.
  • Participate and represent the Local rights office in all stakeholder meetings.
  • Undertake poverty analysis and service delivery reviews to inform the district planning.
  • Share plans and budgets, reports with relevant stakeholders
  • Ensure that partners disburse the resources they receive from AAU publically.


Qualifications, Skills and Experience:
  • The ideal candidate for the Action Aid International Program Graduate Trainee job placement should preferably hold a University Degree in Development Studies, Social Sciences, or equivalent from a recognized institution; a post graduate qualification in M&E or any field will be an added advantage
  • One to two years of relevant working experience from a recognized institution, preferably an NGO
  • Excellent planning and budgeting skills;
  • Good capacity building skills;
  • Excellent communication and interpersonal skills;
  • Good community mobilization and facilitation skills;
  • Good team player;
  • High degree of confidence, openness and willingness to learn;
  • Self-driven; Ability to work in community setting
  • Knowledge of Local Language (Alur)
  • Ability to ride a Motorcycle is a MUST.

How to Apply:
All qualified and interested candidates should deliver their application letters, CVs and copies of Academic documents with details of at least three (3) referees one of which shall be from your most recent employer. The complete applications should be hand delivered or sent by email to Vacancies.Uganda@actionaid.org addressed to: The Director Human Resource and Organizational Effectiveness, ActionAid Uganda Plot 2514/2515 Ggaba Road, Opposite Kampala International University, P.O. Box 676 Kampala. Uganda.
NB:  All Applications sent by email should clearly indicate the position title in the subject line.

Deadline: 25th September 2017 by 5:00pm

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