12 Administrative Officer URA Job Opportunities - Uganda Revenue Authority

Organisation: Uganda Revenue Authority (URA)
Duty Station: Kampala, Uganda
Job Code: HRM/074/613
 
About US:
The Uganda Revenue Authority (URA) was established by the Uganda Revenue Authority Statute of 1991 and set up in September of the same year as a central body for assessment and collection of specified revenue, to administer and enforce the laws relating to such revenue and to provide for related matters. This statute incorporated all the laws that were in force then regarding tax collection. The new organization (URA) amalgamated the three tax administration departments that were responsible for all the taxes collected by the Central Government of Uganda.

Job Summary: The Administrative Officer will provide administrative and clerical services in the organization in order to ensure effective and efficient operations.

Key Duties and Responsibilities:  
Provide timely administrative support to ensure that the organization operations are maintained in an effective and efficient manner:
  • Manage station correspondences and account for the same in a timely manner
  • Take minutes/action points of events and meetings for future reference
  • Develop the filing index, manage files and create a data base of all documents as per the filing system
  • Receive requests and make e-procurement requisitions
  • Attend to visitors coming to the station to ensure their inquiries are handled appropriately
  • Manager the station meeting schedules and activities to ensure a smooth coordination of station activities
  • Manage the station transport and track the movement of vehicles through the fleet management system
Manage office welfare in order to maintain a conducive working environment and efficient operations:
  • Manage contracts of the station Service providers such as meals, water and cleaning among others to ensure a healthy working environment
  • Procure station supplies and ensure timely and adequate provision of office refreshments
  • Make monthly requisitions for other office supplies
  • Regularly monitor the office equipments to enhance proper utilization and follow up on maintenance where there is need for repair
  • Monitor the status of first aid box to ensure that the first aid drugs are well equipped to provide first aid to staff who get abrupt illness
  • Conduct periodic stock taking of office items and update the inventory accordingly
Manage and control Imprest system in the station to ensure timely execution of activities and accountability:
  • Manage the station Imprest with consideration to the budget
  • Prepare petty cash payment vouchers, reconciliation, re-imbursements and cash book that is submitted to the line supervisor for review and approval
  • Prepare the report with accountability and request for replenishments
Plan and manage the performance and development of staff under supervision so as to improve their productivity:
  • Plan and budget for resource requirements in the business Unit and monitor the usage to ensure efficiency
  • Develop and monitor a Business Unit Work plan and develop performance agreements with all the staff under supervision
  • Monitor staff performance and provide guidance and periodic feedback for performance improvement
  • Assess the training and development needs of staff under supervision and recommend appropriate interventions
  • Provide coaching and mentoring support to staff under jurisdiction
  • Initiate and implement activities/programs intended to create and harness teamwork in the business Unit
  • Implement succession planning and any other staff related programs as introduced and approved in the organization
  • Create and maintain a working atmosphere that fosters creativity and innovation in the team


Qualifications, Skills and Experience:
  • The applicants for the Uganda Revenue Authority (URA) Officer Administrative Officer jobs should hold Bachelor’s degrees in either; Administration, Secretarial Studies, Public Administration, Office and Information Management or any other related field
  • Basic Training in Records Management is desired
  • Possession of Basic Training in Computer Applications is an added advantage
  • Basic Training in Planning
  • Customer Relations Management
  • At least three (3) years’ experience in a reputable organization.
  • Extensive knowledge of Information policy, Client Service Standards, Computer applications
  • Good time management skills
  • Excellent communication skills and customer care
  • Excellent planning skills with an ability to organize meetings
  • An impeccable record of integrity
  • Excellent report writing skills
  • Ability to work in teams
  • Age: Between 28-38 years

How to Apply:
All suitably qualified and interested candidates who wish to join URA should apply online by visiting the website below. Please go to Careers link, Click Here, ‘CAREERS -> EXPERIENTIAL HIRING -> Login (If new, register, else continue)’ to view detailed job description of the roles and responsibilities and other required competencies. All applicants are required to scan and attach copies of the required academic documents only e.g. Transcript, O’ Level, A’ level, Degree certificates. Each attachment should not exceed a limit of 1 MB and ONLY Portable Document Format (pdf) are allowed.

Note: The list of shortlisted and successful candidates will be published on the URA website. Academic documents for the successful candidates will be vetted and background checks conducted before they are considered for appointment into the Authority. Any applicants found with forged academic documents will be charged in the courts of law.

Deadline: 17th October 2017 at 11:59pm

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