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• Work in liaison with the Deputy Director
  of Operations, oversee all field operations in West Nile, provide guidance
  and support to operations and program teams, supporting capacity
  development of a new and growing team, and oversee spending and program
  progress against agreed targets and spending plans.
• Work closely with DDO, DDP, and Technical
  Coordinators, organize grant review meetings at field sites, sharing
  support needs with the operations and program teams in Kampala. 
• In collaboration with M&E focal point
  and Technical Coordinators, support the development and implementation of
  a comprehensive monitoring and evaluation system providing insights into
  delivery of outputs and results at regular intervals. 
• Support integration across programs and
  operations, holding regular coordination meetings and promoting active
  collaboration across sectors. 
• Actively review and participate in
  program/proposal development to ensure appropriate operations input from
  the field site. Ensure key support needs for the field site are budgeted
  in new proposals.

• Tasked with managing the Senior Operations
  Coordinator, ensure the supply chain functions effectively at the field
  level, including procurement, stock and asset management, vehicle
  operations, equipment maintenance and repair (including communications and
  computer equipment). 
• Particular regard for compliance with
  donor requirements in procurement, ensuring understanding and adherence to
  IRC SOPs. 
• Oversee HR functions at the field level,
  including recruitment, contracting and payroll with support from the Kampala
  HR team.
• Ensure all activities are carried out in
  accordance with IRC policies and procedures.

• Oversee budget expenditures in West Nile,
  ensuring a healthy burn rate in line with work plans and agreed
  deliverables.  
• Supervision to ensure expenditures are in
  line with IRC and donor compliance regulations, eliminating disallowables
  and spreading costs strategically across a portfolio of funds.
• Review monthly Budget vs. Actual reports
  and Budget Expenditure Plans with program and support staff, ensuring that
  relevant action is taken in a timely fashion. 
• Inform senior management of changing
  budget needs, and participate in budget development and revision
  processes.
• Conduct weekly cash count with finance
  officer.

• Actively contribute to developing and
  implementing a relevant strategy and resourcing plan, adapting to a
  changing context, maintaining flexibility and innovation, taking advantage
  of new opportunities as they arise.
• Build and maintain good relations with
  donors present at the field level, developing funding opportunities for
  program growth and sustainability. Transitioning the program from
  emergency to longer term sustainable service delivery. 
• Working closely with the DDP, Grants
  Manager and Financial Controller, ensure that the IRC feedback mechanism
  is functioning and responsive, regularly reviewing the feedback register
  to ensure timely and effective responses, adapting programming where
  appropriate. 

• Submit timely and accurate reports to the
  Country Director and the Deputy Director of Operations, reviewing program,
  finance, logistics, and HR reports to ensure accuracy before sending to
  Kampala. 
• Support the delivery of punctual donor
  reporting, ensuring monitoring systems report accurately against deliverables.

• Represent the IRC to local government
  authorities, UN agencies, international organizations, NGOs, donors and
  other stakeholders at field level. 
• Enhance collaboration and maintain good
  relations contributing to a safe and productive operating environment.

• Oversee all Operations Heads of
  Departments in West Nile, setting annual objectives and monitoring
  performance against set targets, conducting timely performance evaluations
  and taking corrective action as and when required. 
• Work with staff to identify training
  needs, providing coaching and mentoring as required.
• Provide vision, leadership and direction
  for staff in new offices, contributing to a safe, respectful and dynamic
  working culture.

• Act as the security focal point for West
  Nile, with the Senior Operations Coordinator responsible for day to day
  monitoring and management of security, regularly reviewing and updating
  the West Nile Security Management Plan. 
  
• Monitor the security situation, including
  attending security briefings and maintaining regular contacts with key
  security focal points in local government and UNHCR, keeping senior
  management in Kampala and local staff informed of developments.
• Ensure tools for rapid response to
  security incidents are in place and up to date, including telephone trees
  and constant companion card, as well as supervising quick and
  comprehensive incident reporting.
• Ensure staff are trained on, aware of and
  in compliance with IRC security policies and the West Nile site SMP.
  Provide a security briefing on arrival for all new staff and visitors.

• Ensure good living conditions for the
  field staff in all sites.
• Actively liaise with Kampala to ensure
  basic items are available at the field level. 
• Act as focal point for visitors or other
  organizations staying at the NGO compound, if any. 

• The ideal candidate for the IRC Senior
  West Nile Field Coordinator career placement should hold a University
  degree level education, or equivalent practical experience.
• A minimum of five years’ experience
  working within a humanitarian agency in a leadership position
• At least five years’ experience managing,
  supervising and developing operational and program staff
• Previous experience in managing programs
  in emergency and insecure areas.
• Program / office start up experience an
  asset.
• Broad knowledge and understanding of
  operations (logistics, administration, human resources, IT)
• Strong organizational skills, ability to
  coordinate and manage a diverse array of responsibilities: programs,
  logistics, security, finance and operations. 
• Demonstrated ability to handle sensitive
  situations diplomatically and possesses strong communication skills.
• Ability to work well with people of
  varying backgrounds, cultures, education levels 
• Familiarity with the IRC and donors (US,
  European, UN) policies and regulations
• Excellent computer skills: MS Word, Excel,
  Power point, Outlook.
• Fluency in spoken and written English
• Additional qualities: ability
  to multitask, ability to handle pressure well, ability to improvise,
  flexibility.

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