Fresher Administrative Assistant NGO Job Opportunities – Oxfam

Job Title:        Administrative Assistant
Organization: Oxfam
Duty Station: Kampala, Uganda
About US:
Oxfam is an international confederation of 17 affiliates networked
together in more than 90 countries committed to ridding the world of poverty
and injustice. To achieve this, we support local projects in developing
countries, we lobby governments and companies to take into account the
interests of the poorest people and we campaign to involve citizens in our work.
We implement our programs by working with local NGO partners and civil society
organizations and engaging with private sector and governments. Oxfam employs
over 6,000 people worldwide in more than 90 countries. In Uganda, our program
is anchored on three broad themes deliberately focused on Women’s Rights:
Resilient Livelihoods, Governance and Accountability and Humanitarian
Preparedness and Response.
Job Summary: The
Administrative Assistant will manage front desk operations for the Oxfam
Kampala and is charged with promoting Oxfam’s image in a professional manner.
Key Duties and
Responsibilities:  
  • Provides efficient administrative support
    to the management of the Kampala office.
  • Maintains an attractive, pleasant and neat
    front desk area.
  • The incumbent receives and assists
    visitors to the office courteously, answering queries and providing
    information while being as prudent as possible.
  • Takes messages for staff not in office
  • Organises office notice boards at the
    reception area, inside and outside the entrance to the office, regularly
    displaying important and useful information for the attention of members
    of staff and visitors.
  • Effectively manages office telephone
    communication in a courteous manner by receiving all incoming telephone
    calls, recording and distributing incoming messages for staff and making
    official phone calls on behalf of staff
  • The jobholder manages flight and
    accommodations bookings in a timely manner and coordinates all visitor
    schedules within Kampala
  • Offers technical support to HR department
    during recruitment process such as inviting candidates, preparing
    interview venues, administering forms
  • Manage the office supplies store by
    ensuring that there are adequate stocks, arrange replenishment on a timely
    manner and produce a monthly stock report
  • Issue cheques from the finance department
    ensuring that receipts are received in return and passed on to the finance
    department



Qualifications, Skills and
Experience:
  • The ideal candidate for the Oxfam
    Administrative Assistant job placement must hold a Bachelor’s degree in
    administration or any other relevant field
  • At least two years’ experience in Office
    Administration in a busy work setting
  • Previous experience in Stores/ inventory
    Management
  • Computer literacy skills with proficiency
    in Ms Word and Ms Excel packages.
  • Good oral and written English
  • Pleasant and courteous personality,
    cooperative
  • Good planning and organization skills
  • Ability to take initiative and work with
    minimum supervision
  • High degree of flexibility and ability to
    work under pressure
How to Apply:
All suitably qualified and interested candidates should send their
applications in writing, including a cover letter and curriculum vitae (Not
exceeding 2MB) to the Human Resource Manager at Oxfamuganda-jobs@oxfamnovib.nl.
Please clearly indicate the position name in the email subject line.
Deadline: 25th August
2017

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