Job Title: International Consultancy to support UNICEF Uganda with UNSDCF…
United Nations UN Human Resources Assistant Jobs – Regional Service Centre Entebbe (UNRSCE)
Job Title: Human Resources Assistant
Organization: United Nations
Regional Service Centre Entebbe (UNRSCE)
Regional Service Centre Entebbe (UNRSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: RSCE/GJO/009/06/2017
Reports to: Chief of Unit
Grade: GS-6
About UNRSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between Headquarters
and the regional missions. It also ensures that staffing for RSC.
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between Headquarters
and the regional missions. It also ensures that staffing for RSC.
Key Duties and
Responsibilities: Within delegated
authority, the Human Resources Assistant will carry out the following duties:
Responsibilities: Within delegated
authority, the Human Resources Assistant will carry out the following duties:
- Prepare
staff members’ entitlements including claims, danger pay, daily
subsistence allowance, mission subsistence allowance for Government
Provided Personnel and Individual Uniformed Personnel, volunteer living
allowance and any other allowances for payments in conformity and
adherence to applicable United Nations policies e.g. staff rules,
financial regulations and rules, ST/AI issuances or practices, IPSAS
policy framework etc. - The
jobholder will accurately process the entitlements, benefits and payroll
for the international and national civilian staff and non-staff on behalf
of the Client Missions and/ or the RSCE, as well as claims for official
travel and expense reimbursements. Assists in managing the service line as
appropriate in the business processes related to payroll, leave
entitlements, contract extensions, other entitlements, separations and
final payments for civilian staff, non-staff and uniformed personnel. - Implement
processes related to the on-boarding, travel arrangements, payments of
settling-in grants, check-in, check-out and separation activities for
civilian staff, uniformed personnel and non-staff, as well as the installation
and repatriation of recognized dependents. - Regularly monitor and evaluate the effectiveness of related guidelines,
staff rules, HR rules and regulations, practice and procedures, and makes
recommendations through the Chief of Unit where necessary. - Process
and administer end to end entitlements and benefits of International staff
members in the RSCE in an efficient and timely manner, (i.e.
Personnel Administration of Contracts, Personnel administration of
movements, Time Management and Separations) making proper recommendations
where exception is required. - Offer
timely guidance and advice to internal and external clients on
Benefits and Entitlements, Staff Rules and Regulations and HR guidelines
and promotes a collaborative and client-oriented approach. - Review
requests for entitlements and claims; Handle non-routine and complex
cases, undertaking if necessary research. - Support
the service line with the administration and certification on the
processing of benefits and entitlements processes in compliance with the
Rules and Financial framework. - Actively
engage in comprehensive HR strategy including benefits and entitlements
management. - Keenly
review and recommend revision to HR policy guidelines relating to Benefits
and entitlements as deemed necessary. Make inputs to the design and
development of the delivery processes. - Perform
HR administration of Benefits and Entitlements in Umoja in line
with the delegation of authority, maintains UMOJA entitlements and HR
local contracts and administration roles. - Assist
in the review and processing of data pertaining to conditions of service - Resolve
queries escalated in iNeed in UMOJA - May
supervise the work of Human Resources Assistants at the lower level. - Offer
timely general office support services, draft and/ or process a variety of
correspondence and other communications. - Set-up,
maintain and monitor reference files/ records (electronic and
paper). - Schedule
appointments/ meetings, monitor deadlines, etc. - Undertake
research on a range of HR related issues and prepare notes/ reports. - Maintain
and monitor automated database containing HR related statistics and
prepare periodic reports to HR management. - Prepare
necessary documentation for distribution to various offices, departments
and overseas offices. - Perform
a variety of administrative duties (e.g. leave recording, request for
office supplies and equipment etc.) - The
jobholder may provide guidance/ training to less experienced staff - Assist
in the preparation of necessary documentation for distribution to various
offices, departments and overseas offices. - Perform
other duties as and when required by the Supervisor.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
Regional Service Centre Entebbe (RSCE) Human Resources Assistant job
opportunity should hold a high school
diploma or recognized equivalent is required. A qualification in
human resources is desirable. - At least seven (7) years of progressively responsible experience in human
resources management, administrative services or related area is required. - Previous
experience in the application of Staff Rules and Regulations,
policies, practices and procedures in a large-scale organizational setting
is required. - Prior
exposure and experience in the administration of a broad range of benefits
and entitlements using an ERP is required. - Previous
experience working in human resources management within an
international organization or non-governmental organization – in a
conflict or post-conflict setting is desirable. - Prior
experience in a shared service center is desirable. - Languages: Fluency in oral and
written English is required.
Personal Competencies:
- Professionalism: Provides the delivery of a comprehensive
service to the RSCE and its Client Missions on entitlements and benefits.
Assists in managing the delivery of services related to entitlements and
benefits to international staff of the Client Missions and
international and general service staff of the RSCE, while ensuring
transparency, accuracy and ensuring full compliance with Staff Rules and
Regulations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious
and efficient in meeting commitments, observing deadlines and achieving
results; is motivated by professional rather than personal concerns; shows
persistence when faced with difficult problems or challenges; remains calm
in stressful situations. Takes responsibility for incorporating gender
perspectives and ensuring the equal participation of women and men in all
areas of work. - Teamwork: Works collaboratively with
colleagues to achieve organizational goals; solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from
others; places team agenda before personal agenda; supports and acts in
accordance with final group decision, even when such decisions may not
entirely reflect own position; shares credit for team accomplishments and
accepts joint responsibility for team shortcomings. - Client
Orientation:
Considers all those to whom services are provided to be “clients” and
seeks to see things from clients’ point of view; Establishes and
maintains productive partnerships with clients by gaining their trust and
respect; Identifies clients’ needs and matches them to appropriate
solutions; Monitors ongoing developments inside and outside the clients’
environment to keep informed and anticipate problems; Keeps clients
informed of progress or setbacks in projects; Meets timeline for delivery
of products or services to client.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested Ugandan candidates should send
their applications with the following documents:
their applications with the following documents:
- The United Nations Personal History form
(P-11), Download Here; This should be signed - Copies of academic certificate (s) and/or
High School Diploma - Latest performance evaluation report (for
internal UN Candidates)
The applicants with the completed documents are strongly encouraged to
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: rsce2-recruitment@un.org
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 30th July 2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline