No Experience Procurement Officer NGO Jobs – Danish Refugee Council (DRC)
Job Title: Procurement Officer
Organisation: Danish Refugee
Council (DRC)
Council (DRC)
Duty Station: Uganda
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary: The Procurement
Officer will provide an efficient and effective support to DRC Program in all
procurement process and management.
Officer will provide an efficient and effective support to DRC Program in all
procurement process and management.
Key Duties and
Responsibilities:
Responsibilities:
- Ensure procurement activities and maintain
update data base such as; Supplier list, delivery follow up, weekly
procurement tracker prices list, etc. - The jobholder will also ensure that DRC
chapter 16 is utilized for all procurement process. - Manage all the Order Request and ensure
that the requestors are informed on time.
- Ensure that the approved orders are
supplied in time and informed the requestors - Ensure that the procurement tracker is
update and share with relevant program/department on weekly basis. Every
Friday before COB. - The jobholder will share with finance and
managers on weekly basis all commitment under the procurement. - Establish a pre-qualified supplier
list - Develop effective and reliable source of
supply chain within the Country. - Work in liaison with logistics manager to
establish a framework agreement for common goods needed for DRC
operation. - Establish a unit price list of essential
items and material commonly purchase to guide the program managers when
they are raising the OR and also for budget monitoring purposes. - Conduct market survey to get the best
value for money - Maintain and reviewing all records of purchase
of goods including their cost, deliveries and payment is done on time - Monitor the supply market trends for
updates information like current market price, new products and suppliers
as well. - Ensure a good handling of documentation
and compliances work related to procurement are filed and kept in the good
order for control and audit purposes
- To closely work with program managers and
keep them informed at all time the status of their request to enable them
to plan. - Ensure that supervised staff member is
adequately monitored supported to carry on his work efficiently. - Adhere to DRC Code of Conduct and DRC
specific procurement procedures within the logistics department.
Communication:
- Maintain a transparent, honest and
supportive communication structure with colleagues to ensure they are kept
informed of applicable fleet activities and requirements. - Develop and maintain positive
relationships with local authorities, other NGOs and any other
stakeholders, representing DRC and ensuring good co-operation.
Quality Management:
- Be aware of the potential for loss or
fraud in fleet activities such as fuel cost, mislead transport usage, and
procedures. - Pro-actively work to prevent such
occurrences by working with relevant line managers to improve transparency
and to ensure the best use of DRC assets and resources.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Danish Refugee
Council (DRC) Procurement Officer job placement must hold a High school
diploma or above with a qualifications and experience in areas such as
fleet management, assets and inventory management, or logistic
operations/management, supply chain management, etc. - Computer literacy skills i.e. Word, Excel,
Power Point, etc. - Fluency in spoken and written English
Personal Competencies:
- Professionalism
– Strong personal initiative and willingness to accept
responsibilities; good knowledge of logistics work and practices; ability
to work in the remote locations - Ability to establish priorities and to
plan, coordinate and monitor work - Sound judgment in applying technical
expertise to resolve a rank of issues/problems. - Good negotiating skills and ability to
influence others to reach agreement.
- Teamwork
– Good interpersonal skills; ability to lead teamwork, ability to
develop and maintain effective working relationships with logistic
counterparts in a multi-cultural, multi-ethnic environment and respect for
diversity. Able to perform under pressure, take initiative and possess a
resilient attitude
How to Apply:
All suitably qualified and interested candidates should send their
applications online at the link below including;
applications online at the link below including;
- A cover letter (1 page) in which you
explain why you are interested in the position and how you meet the
qualities and qualifications criteria - Concise and accurate CV (maximum 3 pages).
The CV should include information about your qualification, relevant
training courses, Work experience, name and contact details of 3 relevant
references.
Deadline: 12th July 2017
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