No Experience Administrative Assistant NGO Career Jobs – Danish Refugee Council (DRC)

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Job Title:        Administrative Assistant
Organisation: Danish Refugee
Council (DRC)
Duty Station: Uganda
About US:
The Danish Refugee Council (DRC) is a private, independent,
humanitarian organization working on all aspects of the refugee cause in more
than 36 countries throughout the world. The aim of DRC is to protect refugees
and internally displaced persons (IDPs) against persecution and to promote
durable solutions to the problems of forced migration, on the basis of
humanitarian principles and human rights. DRC works in accordance with the UN
Conventions on Refugees and the Code of Conduct for the ICRC and NGOs in
Disaster Relief.
Job Summary: The
Administrative Assistant will give day to day administrative support and work in
close collaboration with other HR/Administrative Assistants in Westnile offices
focusing on reception, practical arrangements and accommodation in Westnile.
Key Duties and
Responsibilities:  
  • The jobholder manages assistance to all
    travelers by ensuring timely accommodation bookings in line with the DRC
    travel policy.
  • The Administrative assistant controls the
    central mailing system for Arua Office.
  • The Administrative Assistant is
    responsible for processing payments to service providers under their
    docket to be reviewed by the Head of Support for accuracy. These payments
    will relate to travel and accommodation, utilities (cooking gas, running
    water, electricity, Garbage and Stan kit). 
  • The Administrative Assistant will from
    time to time be required to take responsibility in office management by
    ensuring the office environment is clean and conducive.
  • Manages assistance for all guests
    including staff and all the other stake holders.
  • Manages the central mailing book for West
    Nile office ensuring that all incoming and outgoing mail is correctly
    recorded.
  • Maintains an updated contact list as
    shared by the IT Officer.
  • Organizing and scheduling appointments.
  • Receiving phone calls at the office.
  • Ensures that there is always tea, coffee
    and drinking water available at the office.
  • Compiles minutes from the Monday morning
    meetings from all Westnile locations and disseminates a finalized copy by
    Thursday of every week after the review of the Head of Support, It is the
    responsibility of the Admin Assistant to follow up with various field
    sites to ensure that the minutes will be received timely.
  • From time to time give assistance with
    logistical support to the organization of in-house trainings and meetings
    ensuring the venue is in order, stationary available, clean/suitable food
    and refreshments are provided if need be.
  • Manages filing of office administrative
    documents.
  • Displays necessary notices and memos on
    the office Notice board as requested.
  • The responsibilities mentioned above are
    not exhaustive and you may be required to perform extra tasks depending on
    operational needs.     
Qualifications, Skills and
Experience: The ideal candidate for the Danish Refugee Council (DRC)
Administrative Assistant job
placement must hold relevant qualifications, skills and experience to perform
the aforementioned tasks
How to Apply:
All suitably qualified and interested candidates should send their
applications including;
  • A cover letter (1 page) in which you
    explain why you are interested in the position and how you meet the
    qualities and qualifications criteria
  • Concise and accurate CV (maximum 3 pages).
    The CV should include information about your qualification, relevant
    training courses, Work experience, name and contact details of 3 relevant
    references.
All applications should be sent to administrator@drcuganda.org clearly
indicating position title in the subject line.
Deadline: 18th July 2017

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