Consultancy Title: TOR for provision of Inclusive education technical…
Logistics Manager Non-profit Careers – Handicap International
Job Title: Logistics Manager
Organisation: Handicap
International
International
Location: Kampala, Uganda
Reports to: Logistics
Coordinator
Coordinator
About Handicap:
Handicap International is an independent and impartial international
aid organisation working in situations of poverty and exclusion, conflict and
disaster. Working alongside persons with disabilities and other vulnerable
groups, our action and testimony are focused on responding to their essential
needs, improving their living conditions and promoting respect for their
dignity and their fundamental rights. It has no religious or political
affiliation. It operates as a federation made up of a network of associations
that provide it with human and financial resources, manage its projects and
implement its actions and social mission.
aid organisation working in situations of poverty and exclusion, conflict and
disaster. Working alongside persons with disabilities and other vulnerable
groups, our action and testimony are focused on responding to their essential
needs, improving their living conditions and promoting respect for their
dignity and their fundamental rights. It has no religious or political
affiliation. It operates as a federation made up of a network of associations
that provide it with human and financial resources, manage its projects and
implement its actions and social mission.
Job Summary: The Logistics
Manager will be responsible for logistical support to HI activities in Kampala
and the follow up of all HI procedures. The
jobholder will be the focal point for all logistical aspects in Kampala. The incumbent will also ensure the respect of
HI procedures, train and support logistics team on the same such as: Fleet
management, Purchases and stock management, Premises management, IT, Equipment
follow-up. The jobholder will also ensure the respect of all HI procedures
(Human Resources, Administration relative to Logistic, Logistics and Security)
with the staff under his responsibility. The incumbent will provide timely
logistical support and advice to project staff to ensure a smooth project
implementation.
Manager will be responsible for logistical support to HI activities in Kampala
and the follow up of all HI procedures. The
jobholder will be the focal point for all logistical aspects in Kampala. The incumbent will also ensure the respect of
HI procedures, train and support logistics team on the same such as: Fleet
management, Purchases and stock management, Premises management, IT, Equipment
follow-up. The jobholder will also ensure the respect of all HI procedures
(Human Resources, Administration relative to Logistic, Logistics and Security)
with the staff under his responsibility. The incumbent will provide timely
logistical support and advice to project staff to ensure a smooth project
implementation.
Key Duties and
Responsibilities:
Responsibilities:
Team management:
- Ensure the daily management of your team
(leaves, attendance, meeting, weekly objectives); - Ensure conflict resolution (personal and
professional) within your team and inform the Senior Team Manager and
Logistic Coordinator for any issue; - Carry out disciplinary measures if
necessary according to the internal regulation and in collaboration with
your manager; - Ensure the HR management of your team
(recruitment, JD, introduction brief, individual follow up, appraisals)
Recruitment: ensure the recruitment of your team according to
HI HR rules in cooperation with Logistic Coordinator
HI HR rules in cooperation with Logistic Coordinator
Purchase Management:
- Ensure the respect of HI purchase
procedure, arrange training if needed; - Implement procurement procedures for the
project and organize the different stages in the local purchasing of goods
and services : market surveys, ordering, monitoring, receipt, conformity
checks - Organize the planning of the purchases and
define the priorities of the items needed by the applicants to orientate the
work of your team; - Ensure that the purchases meet the needs,
cost, quality & delivery time requirements, having in mind quality and
sustainability of the purchased items; - Control the quantities ordered and
received and quality compliance with the support of the applicant if
needed; - Ensure a regular and smooth communication
with the Administrative department to prepare the supplier payments,
documents hand-over and expenses follow-up - Ensure professional relationships with
suppliers; - Ensure that the archiving of these
documents is clear and ready for external audits;
Stocks Management:
- Ensure the respect and understanding of
HI stock management procedure and
tools; - Ensure inventories are done regularly
(weekly, monthly) for the different items stored within the mission
(projects and logistic items), and ensure it is spread to the programs - Ensure optimal storage conditions;
- Crosscheck regularly the data between
deliveries from warehouse and projects data (delivery note) and support
the project team on the reconciliation process between the items delivered
to the partners and the donation certificates received, ensure that the
documents are matching
Vehicle management and movements:
- Ensure the respect of HI vehicle
management procedure; log books, use of the vehicles. - Ensure regular maintenance of different
vehicles together with car rental company; - Ensure that the monthly fleet database
follow-up is properly and accurately filled out; - Ensure the respect of Fleet Management
rules (including security rules applicable to vehicle movements) and that
the related tools are properly used (Movement Plan, Log Books); - Ensure that fuel consumption report is
done regularly, cross-check the data 5.
IT and equipment management: - Ensure the security and the accurate
follow up of the equipment used on the mission (identification, inventory,
affectation, equipment files) - Inform and sensitize the user of their
responsibility, including signing for material - Train (or supervise the training) users on
how to properly use the equipment if needed; - Responsible of installation and performing
minor repairs to hardware, software, and peripheral equipment, following
design or installation specifications - Ensure a regular maintenance of equipment
for the whole office, with internal or external actors;
Premises Management:
- Ensure the adequate maintenance of
accommodations, office and the compound; - Ensure the supply of energy and water in
the premises as well as other running costs; - Ensure that premises meet the minimum
safety and security requirements for instance security light, fire
extinguisher, fence… material is good working order and applicable with
the context - Ensure the premises are in accordance with
HI standards in collaboration with the Logistics Coordinator.
Training / Reporting:
- Mentor and train the staff under your
supervision on HI procedures and tools - Report on a monthly basis, inventories,
follow up tools (TSA, EMC, VFU) and narrative to the Logistic Coordinator;
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Handicap
International Logistics Manager job opportunity should hold a professional
diploma or university degree in a Logistics field - One year of experience in a similar
position - Previous experience with an NGO
- Previous experience in emergency response
is appreciated - Computer literacy skills i.e. Advanced IT
knowledge (hardware and software, Microsoft Office, Internet) - Knowledge of international humanitarian
response and development work - Excellent written and spoken English
- Ability to work in an inter cultural
environment - Flexibility Responsive, motivated, good
communicator - Ability to work under pressure
- Good management skills
- Personal qualities: Calm,
structured and organized.
How to Apply:
All suitably qualified and interested candidates should send an updated
CV (3 pages max, including three professional references) and send an email
with a cover letter to the HR coordinator:
job.uganda@handicap-international-ug.org
CV (3 pages max, including three professional references) and send an email
with a cover letter to the HR coordinator:
job.uganda@handicap-international-ug.org
Deadline: Sunday 9th
July 2017
July 2017
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