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02 June 2017

UN Procurement Officer Jobs - United Nations World Food Programme (WFP)

Job Title:              Procurement Officer
Organization: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
Position Grade: SC8

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Procurement Officer will support the United Nations World Food Programme Officer in the procurement of both food and non-food items through collection, analyses and reporting to maximise efficiency of procurement operations and activities.

Key Duties and Responsibilities:  
  • Support procurement programs and operational activities, (e.g. issue tenders, evaluate offers and negotiate/award contracts), following standard processes and contributing to successful procurement of food and non-food commodities or services.
  • Actively contribute to analysis of data to provide recommendations for process improvement.
  • The incumbent will also collate data and contribute to preparation of accurate and timely reports of procurement activities, to contribute to a WFP wide view that enables informed decision making and consistency of information presented to stakeholders, leading to performance optimization.
  • Support auditing of procurement activities by collating the necessary information for recommendations to be responded to appropriately to ensure conformity with compliance rules.
  • Work closely with internal counterparts to align procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
  • Support training of subordinate staff to take a strategic and proactive approach to the procurement of food and non-food commodities and services, for example designing and reviewing training materials.
  • Guide and supervise a limited number of more junior staff, acting as a point of referral and supporting them with simple analysis and queries.
  • Follow standard emergency preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
  • Act in an assigned emergency response capacity as required to meet emergency food assistance needs.
  • Establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).
  • Collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings
  • Perform any other duties as deemed necessary.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Procurement Officer job opportunity should hold an advanced University degree in Food Science and Technology, Agriculture, Procurement, Economics, Commerce, Business Administration or other relevant field, or First University degree with an additional relevant professional training and work experience.
  • Previous experience in handling routine transactions/ purchase of commodities/goods/services, developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders) with a demonstrated experience in coordinating procurement processes with other units/ teams.
  • Proficiency in written and spoken English language level C.
  • Previous exposure and experience handling routine transactions/ purchase of commodities/goods/services.
  • Prior experience developing timelines and cost reports for suppliers (e.g. retailers, wholesalers and traders).
  • Significant experience in coordinating procurement processes with other units/ teams (e.g., logistics, ICT, Administration).

Functional Capabilities
  • Tendering & Contracting: Demonstrates ability to establish and manage small contracts/ portions of larger contracts that enhance the value WFP obtains from its engagements (e.g., cost, efficiency, quality).
  • Vendor Management: Demonstrates working knowledge and understanding of the supplier network and business needs to effectively select vendors that meet the selection criteria.
  • Commodity/Product/Service Intelligence: Selects appropriate products and/or services in own area based on a basic understanding of sources, country requirements, and public procurement principles/practices.
  • Systems & Reporting: Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.
  • Ethics & Compliance: Demonstrates ability to collect, collate and report records relating to ethics and compliance to assist in the analysis of audit findings.

4Ps Core Organisational Capabilities (Purpose, People, Performance and Partnership):
Purpose:
  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People:
  • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance:
  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership:
  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  • Be politically agile & adaptable: Portrays an informed and professional demeanor      toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline: 8th June 2017


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