The Ugandan Jobline

• The incumbent will perform administrative
  procurement activities in a timely and efficient manner, to support
  Professional staff in the acquisition of goods and services for efficient
  field operations.
• Compile data, prepare and distribute
  documents, to support successful procurement programs and operational
  activities, (e.g. issue tenders, evaluate offers and negotiate/award
  contracts), ensuring standard processes are followed.
• The incumbent will also review, record and
  prioritise purchasing requests, ensuring all supporting documentation is
  received, and funding is available, in order to enable the procurement of
  goods and services.
• Coordinate and monitor the delivery of
  procurement requisitions, verifying receipt and inspection of
  deliverables, and performing follow up actions to ensure supplies reach CO
  and field operations.
• Research, collate and present information
  in standard formats, to enable informed decision making and consistency of
  information presented to the stakeholders.
• Update, manage and maintain relevant
  databases and records, to ensure the information is accurate, organised,
  and available for others to access, and supports reporting requirements.
• Work closely with internal counterparts to
  support the alignment of procurement activities with wider programmes and
  ensure a coherent approach to meeting food assistance needs.
• Offer timely technical support and/or
  allocate work to other support staff, in order to assist them in completing
  standard tasks to agreed standards and deadlines.
• Follow standard emergency preparedness
  practices to support WFP to quickly respond and deploy food and needed
  resources to affected areas at the onset of the crisis.
• Perform any other duties as deemed
  necessary.

• The ideal candidate for the United Nations
  UN World Food Programme (WFP) Procurement Assistant job opportunity should
  hold a University Degree in Procurement, Logistics, Supply Chain, Finance,
  Business Studies, and Economics?
• At least four years’ experience in
  Procurement, Logistics, or Supply Chain?
• Previous exposure and experience in
  Procurement/Logistics work routines and methods in order to complete
  processes?
• Prior experience on procurement activities
  is desired
• Previous experience conducting analyses
  and developing reports is an added advantage
• Previous exposure and experience working
  with suppliers or other third party on day to day basis is desired

• Tendering and Contracting:
  Displays basic understanding of processes to support the
  contracting/tendering implementation at WFP by collecting necessary
  information.
• Vendor Management: Leverages
  basic understanding of business needs to define vendor requirements and
  selection criteria.
• Commodity and Product/Service
  Intelligence: Appropriately handles products/services based on an
  understanding of sources, technologies, properties, and public procurement
  principles/practices.
• Systems & Reporting:
  Utilizes basic understanding of data sources, procurement systems,
  Corporate Operating System and processes to execute daily tasks.
• Ethics and Compliance:
  Maintains accurate records of activities in line with compliance standards
  to increase ease of response to basic audit queries.

• Understand and communicate the
  Strategic Objectives: Understands WFP’s Strategic Objectives
  and the link to own work objectives.
• Be a force for positive change:
  Flexibly adapts individual contributions to accommodate changes in
  direction from supervisors and internal/external changes (such as evolving
  needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our
  team: Recognizes and shares with team members the ways in
  which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday
  actions: Sets own goals in alignment with WFP’s overall
  operations, and is able to communicate this link to others.

• Look for ways to strengthen people’s
  skills: Assesses own strengths and weaknesses to increase
  self-awareness, and includes these in conversations on own developmental
  needs.
• Create an inclusive culture:
  Participates in open dialogue, and values the diverse opinion of
  others, regardless of background, culture, experience, or country
  assignment.
• Be a coach & provide
  constructive feedback: Proactively seeks feedback and coaching
  to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit:
  Participates in accomplishing team activities and goals in the face of
  challenging circumstances.

• Encourage innovation & creative
  solutions: Shows willingness to explore and experiment with
  new ideas and approaches in own work.
• Focus on getting results:
  Consistently delivers results within individual scope of work on time, on
  budget and without errors.
• Make commitments and make good on
  commitments: Commits to upholding individual accountabilities
  and responsibilities in the face of ever-changing country or functional
  priorities.
• Be Decisive: Makes
  rational decisions about individual activities when faced with uncertain
  circumstances, including in times of ambiguity regarding information or
  manager direction.

• Connect and share across WFP units:
  Seeks to understand and adapt to internal or cross-unit teams’ priorities
  and preferred working styles.
• Build strong external partnerships:
  Demonstrates ability to understand and appropriately respond to and/or
  escalate needs of external partners.
• Be politically agile &
  adaptable: Portrays an informed and professional demeanor      toward internal and external
  partners and stakeholders.
• Be clear about the value WFP brings
  to partnerships: Provides operational support on analyses and
  assessments that quantifies and demonstrates WFP’s unique value as a
  partner.

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