The Ugandan Jobline

• Provide specialized support to logistics
  operations and activities, following standard processes and contributing,
  directly or indirectly, to the effective delivery of food assistance to
  beneficiaries.
• The jobholder will manage the logistics
  vendors’ contracting activities including performance monitoring and
  measurement.
• Support gathering market intelligence,
  vendor assessments (e.g. transporters, retailers) to support vendor
  selection process.
• Identify, resolve and/or provide
  recommendations on specialised queries/requests for support, using
  initiative and following standard processes, to ensure timely and accurate
  resolution of enquiries with excellent client service mind-set.
• Keenly analyse operational pipeline and
  contribute to assessments and operational planning for all delivery
  modalities, to ensure that supply chain requirements are taken into
  consideration.
• Manage documentation processing for
  execution of logistics operations (e.g. customs clearance, invoice
  verification), take appropriate actions to resolve operational issues
  escalating complex issues to the supervisor.
• Carry out regular research, collect data
  and conduct analysis, produce reports (e.g. CCTI, SPRs, financial closure,
  transport performance) and ensure information accuracy in corporate
  systems to enable informed decision-making.
• Work closely with internal and external
  stakeholders to support logistics operations management.
• Supervise the work of support staff,
  providing practical advice and guidance, to ensure individual and team
  objectives are delivered to agreed standards and deadlines.
• Support logistics emergency preparedness
  and response activities including Logistics Capacity Assessment and
  Contingency Plan update, to support WFP’s response in emergencies.
• Significantly contribute to budget
  preparation, monitoring and revision for all delivery modalities, ensuring
  adherence to relevant procedures and in compliance with corporate
  standards.
• Perform any other duties as deemed necessary.

• The ideal candidate for the United Nations
  UN World Food Programme (WFP) Logistics Associate – Contracting job
  opportunity should hold a University degree or its equivalent in Business
  Administration, Statistics, Logistics or any other related field attained
  from a recognized institution;
• A minimum of five (5) years of
  post-qualification professional experience in one or more of the
  transportation and ancillary sectors: port operations, shipping, clearing
  and forwarding, air operations, large scale road/rail transport and
  distribution management gained from a reputable organization;
• Previous experience maintaining corporate
  systems and running queries on ongoing shipments, pipeline information,
  insurance claims, and food stock will be an added advantage
• Prior exposure and experience in
  administering third party service providers’ contracts is desired
• Previous experience in compiling contract
  documentation.
• Prior experience in contract execution is
  desired
• Previous exposure and experience in budget
  monitoring and reporting is an added advantage
• Fluency in both oral and written
  communication in English.

• Supply Chain Management and
  Optimization: Demonstrates ability to design basic supply chain
  networks, including appropriately assessing and escalating challenges to
  ensure that WFP is able to provide consistent and uninterrupted service to
  its beneficiaries and partners.
• Planning, Project & Resource
  Management: Collects and analyses relevant technical data from
  diverse sources to forecast operational needs under various scenarios and
  makes evidence-based proposals.
• Information Management & Reporting:
  Liaises with internal and external stakeholders to consolidate preliminary
  data analysis, draft reports and disseminate information that represents
  concerns and trends.
• Market Analysis, Contracting and
  Operational Execution: Demonstrates ability to collect market
  information and process and analyse proposals in line with WFP standard
  rules and regulations in order to deliver efficiently.
• Warehouse and Inventory Management:
  Demonstrates ability to implement operational warehouse procedures and
  normative guidance in order to manage WFP’s warehouse, handle inventory
  effectively through corporate systems, and ensure loss mitigation.
• Technical Assistance and Coordination:
  Demonstrates abilities to provide basic technical advice and maintain
  effective (inclusive, collaborative, unified) logistics coordination
  mechanisms with humanitarian partners and other relevant stakeholders.

• Understand and communicate the
  Strategic Objectives: Understands WFP’s Strategic Objectives
  and the link to own work objectives.
• Be a force for positive change:
  Flexibly adapts individual contributions to accommodate changes in
  direction from supervisors and internal/external changes (such as evolving
  needs of beneficiaries, new requirements of partners).
• Make the mission inspiring to our
  team: Recognizes and shares with team members the ways in
  which individual contributions relate to WFP’s mission.
• Make our mission visible in everyday
  actions: Sets own goals in alignment with WFP’s overall
  operations, and is able to communicate this link to others.

• Look for ways to strengthen people’s
  skills: Assesses own strengths and weaknesses to increase
  self-awareness, and includes these in conversations on own developmental
  needs.
• Create an inclusive culture:
  Participates in open dialogue, and values the diverse opinion
  of others, regardless of background, culture, experience, or country
  assignment.
• Be a coach & provide
  constructive feedback: Proactively seeks feedback and coaching
  to build confidence, and develop and improve individual skills.
• Create an “I will”/”We will” spirit:
  Participates in accomplishing team activities and goals in the face of
  challenging circumstances.

• Encourage innovation & creative
  solutions: Shows willingness to explore and experiment with
  new ideas and approaches in own work.
• Focus on getting results:
  Consistently delivers results within individual scope of work on time, on
  budget and without errors.
• Make commitments and make good on
  commitments: Commits to upholding individual accountabilities
  and responsibilities in the face of ever-changing country or functional
  priorities.
• Be Decisive: Makes
  rational decisions about individual activities when faced with uncertain
  circumstances, including in times of ambiguity regarding information or
  manager direction.

• Connect and share across WFP units:
  Seeks to understand and adapt to internal or cross-unit teams’ priorities
  and preferred working styles.
• Build strong external partnerships:
  Demonstrates ability to understand and appropriately respond to and/or
  escalate needs of external partners.
• Be politically agile &
  adaptable: Portrays an informed and professional demeanor      toward internal and external
  partners and stakeholders.
• Be clear about the value WFP brings
  to partnerships: Provides operational support on analyses and
  assessments that quantifies and demonstrates WFP’s unique value as a
  partner.

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