15 June 2017

Programme Coordinator Charity Jobs - African Prisons Project (APP)

Job Title:        Programme Coordinator
Organisation: African Prisons Project (APP)
Duty Station: Kampala, Uganda
Reports to: Country Director

About US:
The African Prisons Project is an international non-profit organization that works to restore dignity and hope to prisoners across Africa. APP works holistically to change the way that criminal justice issues are addressed in the countries in which we work and empower prisoners to drive positive change. We work with Prison Service leaders who wish to develop services and policies in line with our mission and welcome our support. We pursue these changes in a two pronged approach. Firstly, by focusing on rising stars and senior management of the prison services, providing them with the skills needed to reform and improve prison systems. Secondly, by providing scholarships and training to prisoners and prisons staff pursuing legal degrees or diplomas through distance learning programmes, to support them act as educators and legal advisers to prisoners and to then take this knowledge of the law to the poorest communities upon release.

Job Summary: The Programme Coordinator will assist the Country Director in the programme management and strategy delivery of APP’s thematic areas of Health, Life Skills, Access to Justice and Leadership providing leadership and direction to the programme leads in the above areas.

Key Duties and Responsibilities:  
  • Manage all programme operations in Uganda, compliance and make appropriate improvements including line manage the Programme Coordinators in accordance to APP’s policies and procedures.
  • Actively contribute to the Line management of staff within the programme areas.
  • Generating new project ideas and fundraising for new programme areas
  • Quality control of programme activities including M&E implementation across all programmes.
  • Responsible for grants and financial planning, management and reporting in all programme areas working with programme leads.
  • Actively contribute to SMT providing programme and risk management information as well as delivering on the programmes work plan and budget.
Program Operations:
  • Lead APP’s program design, proposal development and reporting for current and future projects ensuring the implementation of the programmatic strategies, technical quality assurance and best practices are recorded, captured and reported.
  • Ensure that programmes comply with donor and APP administrative and reporting requirements.
  • Work in liaison with the UK office sharing program design, implementation and reporting functions are completed in accordance with deadlines and undertake report editing where necessary.
  • Provide support in drawing up plans, proposals, and budgets for new projects and extensions of projects ensuring that they are informed by needs assessments prior to fundraising.
  • Support the CD in identifying new areas of need and potential areas for project development and donor funding in Uganda.
  • Ensure regular communications are maintained between the field sites and Head Quarters in Kampala.
  • Travel to the project in country as per APP’s needs.
  • Ensure that upcountry programme operational procedures are complied with and updating of field level procedures as required.
  • Ensure that security for upcountry staff is ensured and field site security guidelines are reviewed at least quarterly as well as all security incidents are appropriately recorded and reported by project /programme managers.
  • Notify the country director of any increases outbreaks of insecurity, health disease or other significant event in the fields and advise on specific actions that should be taken including monitoring of changes to security which will affect programme and donor environment.
  • Lead in designing donor visits.
  • Support team members professionally and monitor and support stress management.
Line Management:
  • Provide advice and assistance to Programme Managers regarding their budgets on project spending and budgeting where necessary
  • Maintain good team communication, engender good team dynamics and take remedial action when problems occur
  • Carry out appraisals according to APP’s Human Resource procedures for programme staff
  • Work closely with CD, ensure all new team members are adequately briefed on arrival in the field, and departing team members are debriefed post field activity.
  • Work with CD to maintain up-to-date job descriptions for programme staff and prepare and maintain job descriptions for all staff where appropriate.
  • Tasked with the recruitment of programme staff.
  • Ensure with HR/Admin that staff leave requests are processed and HR files regularly updated.
  • Ensure procedural compliance for staff movements, ensuring all relevant parties are informed in a timely fashion.
Organisational Representation:
  • Represent the Country Director in his absence as delegated
  • Communicate effectively APP’s vision to a broad range of entities such as governments, NGOs, donors and other partners.
  • Build and cultivate collaborative implementation partnerships at field levels, managing partner formation, maintenance and compliance with contractual agreements.
  • Research and identify potential donors and partners in programme areas

Qualifications, Skills and Experience:
  • The applicant for the African Prisons Project (APP) Programme Coordinator career opportunity should preferably hold a relevant Bachelor’s degree with post graduate qualifications ideally in law, health and Life Skills or development related discipline.
  • Substantial programme leadership and management experience in a complex organization ideally NGO.
  • Previous experience of managing a major donor funded project.
  • Qualifications in project management and or programme management with direct relevant experience and tools as well as proposal drafting and report drafting.
  • Good leadership/mentorship skills
  • Willingness to work in resource-limited settings
  • Excellent communication skills, with excellent written and spoken English
  • Good proven problem solving and organisational skills
  • High degree of flexibility and the ability to remain calm under pressure
  • Previous experience of conducting needs assessments and project development
  • Previous experience in managing people or teams.
  • Ability to work under stressful conditions in an isolated area with basic living conditions
  • Good team-worker and able to live and work closely with a small team
  • Previous experience of establishing strong working relationships with colleagues from different functions and cultures
  • Experience of a flexible approach to managing and prioritising a high workload and multiple tasks in a fast paced environment with tight deadlines
  • Confident and proficient in the use of MS Office packages
  • Ability and willingness to undertake frequent travel to field sites
  • Broad knowledge and understanding of and commitment to APP’s mission and values
  • Good Planning and Time Management: able to prioritise tasks, manage time and tight schedules, work effectively under pressure, and assist direct reports with prioritization of tasks and meeting deadlines.

How to Apply:
All suitably qualified and interested applicants should send their applications with a cover letter and an updated CV as a single document of not more than 5 pages via E-mail to careers.ug@africanprisons.org or hand deliver to: African Prisons Project, Plot Plot 237, Zone 4 Mutungo – Biina, Kampala – Uganda.

Deadline: 18th June, 2017 by 5pm

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