Manager, Administration/Operations Employment Opportunity - BRAC International

Organisation: BRAC International
Duty Station: Kampala, Uganda
Reports to: Project Manager, TUP

About US:
BRAC International is one of the world’s largest Non-Governmental Development Organizations, working in a number of countries in Africa and Asia on poverty alleviation Programs, is registered in Uganda as BRAC Uganda. The organization implements integrated development approach combining Education, Health, Agriculture, Livestock, Adolescent Empowerment and Microfinance.

Key Duties and Responsibilities:  
Procurement:
  • Ensure procurement management with BRAC efficiency by planning and implementing of procurement guideline, ensuring value for money and quality of goods/materials and managing the procurement plan and committee for the organisation.
  • Tasked with the supervision of day-to-day purchase and procurement of goods and service.
  • Supervise submission of invoices received for goods delivered/services rendered to Finance department after verification along with supporting documents.
Logistics:
  • Maintain supply chain with BRAC efficiency by planning and implementing office systems, layouts, and equipment.
  • Supervise overall logistics operation i.e. power management, travel management, store and inventory management.
  • Supervise and manage day-to-day fleet operation, disposal and records.
General Office Administration:
  • Supervise day to day office management and case by case trouble shooting in terms of administration.
  • Maintain BRAC services by organizing office operations and procedures; controlling correspondence; reviewing and approving supply requisitions; assigning and monitoring clerical functions.
  • Keep management informed by reviewing and analyzing special reports; summarizing information; identifying trends and relevant factors.
  • Maintain networks and communication to establish professional societies in relation to administration.
  • Prepare, modify and amend institutional contracts, lease contracts, rental agreement, fuel and vehicle contracts, case reports etc. with regard to main and field offices
  • Deal with Government and other stakeholders in relation to administration.
Security: Provide support to the Security manager on security issues, taking measures to introduce and implement policy and procedures, keeping updated with internal and external stakeholders regarding the security of the organisation.
Maintenance: Supervise and guide on maintenance of both BRAC offices and residence and taking initiative to solve the maintenance issues when they arise.
Staff Management: Result orientated staff management by supervision, work delegation, trouble shooting, motivation, capacity building and contributing to team effort by accomplishing related results.

Qualifications, Skills and Experience:
  • The ideal candidate for the Manager, Administration/Operations job opportunity should hold a Bachelor’s degree in Management and Administration. A Masters in Management is an added advantage.
  • A minimum of five years’ experience in a similar position.
  • Excellent communication skills, liaison and coordination skills.
  • Ability to supervise, motivate, delegate and contribute to team efforts.
  • Good report writing and analytical skills.
  • Strong organization, coordination & networking skills.
  • Pro-active issues management skills and decision making abilities.

How to Apply:
All suitably qualified and interested candidates should send their application letters, Curriculum Vitae not scanned (including bio-data such as: Date of birth, Education qualification, language proficiency, work experience and at least three professional referees in Ms. Office Word Document) and all scanned copies of academic /other supporting documents. They should all be merged into one PDF file. In total, there must only be two attachments sent to hrd.uganda@brac.net.

Deadline: 20th June 2017

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