Internal Auditor Job Placement – Marie Stopes International

Job Title:     Internal Auditor
Organization: Marie Stopes
International
Duty Station: Kampala,
Uganda
Reports to: Managing
Director
About MSI:
Marie Stopes International exists to bring quality family planning and
reproductive healthcare to the world’s poorest and most vulnerable people.
We’ve been delivering family planning, safe abortion, and maternal health
services for over 35 years. Millions of women worldwide turn to us for help
each year, whether in limiting the size of their families, or avoiding
dangerous complications in pregnancy or unsafe abortion.
Job Summary: The Internal
Auditor will be tasked with the examination and evaluation of the adequacy and
effectiveness of the organization’s governance, risk management process, system
of internal control structure, review of compliance and the quality of
performance in carrying out assigned responsibilities to achieve the
organization’s stated goals and objectives. The Internal Auditor is part of the
Senior Management Team (SMT).  SMT
members are expected to demonstrate MS Uganda’s values in their behaviour. The
SMT members work together and are mutually accountable to one another in their
responsibility to develop and deliver a strategic and sustainable country
programme using the Marie Stopes social enterprise model.  As part of the SMT, this role will use data
to review compliance and evaluate the effectiveness of the internal and
external control systems of the quality of organisational performance to ensure
delivery of measurable results and demonstrate strong fiscal management of
resources. 
 
Key Duties and
Responsibilities:  
Financial Statements and Operations Review:
Coverage
  • For review or vouching of fund
    disbursements and receipts: Coverage would be the last twelve months or
    starting from the month following the last period covered by the previous
    assessment up to the date of the latest financial reports submitted.  Sampling, through random selection,
    based on materiality of amount or using professional judgment may be done.
General Review Procedures
  • Reviewing the reliability, integrity and
    timeliness of financial and operating information and the means used to
    identify, measure, classify, and report such information.
  • Tasked with the review of latest financial
    statements and determine accounts with abnormal or negative balances.
  • Obtain latest country office budget vs.
    expense report and determine if there is any material overspending on any
    budget line item.  Discuss concerns
    with Management.
  • Carry out an analysis of accounts with
    abnormal balances and discuss with Finance Manager/Director.  Prepare adjusting journal entries if
    necessary.
  • Review Sun System set up – accounts,
    class, names.
  • Determine if appropriate access levels are
    established for each Sun System user. 
    Also, to determine if month end closing and proper back-up
    procedures for Sun System data files are performed by the country office.
  • Review the means of safeguarding assets
    and, as appropriate, verifying the existence of such assets.
Specific Accounts/Transactions Review
  • Cash in Bank Accounts
  • Bank Cheques
  • Cash on Hand, Petty Cash Funds and/or Un
    deposited Funds
  • Prepayments
  • Travel/Project Advances
  • Miscellaneous Receivables (Employees’
    personal accounts for telephone bills, customers’ bounced checks,
    Security/Refundable Deposits for Office & Housing Rents, etc.)
  • Accounts Payable
  • Severance Accrual
  • Payroll and Payroll Related Liabilities
    Accounts
  • Fund Disbursement and Procurements
  • Taxes payable
  • Local Receipts and Interest revenue.         
  • Latest Balance Sheet and Income &
    Expense by Class Report submitted to management and Headquarters (MSI) in
    a timely manner.
Overall Evaluation of Internal Control System and Compliance with
Policies:
  • The Internal Auditor will determine
    weaknesses of the affiliates/field office existing internal control systems
    and procedures over fund disbursements and receipts.
  • Test effectiveness of systems and carry
    out spot checks
  • Note any deviation from financial policies
    and/or accounting procedures and verify with concerned staff reason for
    non-compliance.
  • Measure compliance by the entity and its
    employees with the Company’s policies, procedures, donor requirements /
    agreements, relevant laws, regulations, standards, MSI directives as well
    as operating instructions.
  • Review the systems established to ensure
    compliance with the policies, plans, procedures, laws and regulations
    stated above which could have a significant impact on operations and
    reports and whether the organization is in compliance.
  • If there was external audit done for
    previous fiscal year or previous internal reviews/assessments, determine
    if audit findings or assessment results and recommendations as per
    external auditor’s management letter have been corrected or implemented by
    management.  Obtain reason/s for non-implementation
    and track the outstanding recommendations and agreed actions arising from
    audits, and report progress to the Board of Directors.
  • Monitor and evaluate in liaison with the
    Senior Management Team, the adequacy of the actions taken by management to
    correct identified weaknesses and report any significant
    non-implementation to management and the Board of Directors.
  • Report on the value for money that the
    organisation obtains in all its activities with special regard to economy,
    efficiency and effectiveness and identify opportunities to improve
    operating performance.
  • Tasked with reviewing operations or
    programs to assess whether they are being carried out as planned and
    whether results are consistent with established objectives.
  • Assess the entity’s IT Systems including
    the design and operating effectiveness of the automated, IT dependant
    manual controls and the effectiveness of the IT General Controls
Periodic evaluation reports on Internal control systems presented with
recommendations to Management:
Regular checks and reporting on effectiveness
of the recommendation.
Risk Register Management:
  • Work closely with the Board of Directors,
    finance and management to ensure a system is in place which ensures that
    all major risks of the organisation are identified and analysed on an
    annual basis
  • Identify Key Risk Indicators to be
    monitored by the Senior Management Team monthly and reported to Board
    quarterly.
  • Evaluate the adequacy and the
    effectiveness of the organization’s risk management system.
  • Update the risk register quarterly, revise
    risk assessments and introduce new risks to the risk register as they
    arise.
  • Bring to the attention of the Board of
    Directors and management any matters that could potentially lead to legal
    or reputation risk.
An accurate Risk register maintained and reported on regularly to
Management and the Board:
Investigation of Key Issues Arising:
  • Provide Investigative services to
    management as appropriate
  • Review specific operations at the request
    of the Board of Directors or management, as appropriate.
  • Work closely with the Managing Director to
    respond to whistle blowing
  • Investigate occurrences of fraud,
    embezzlement, theft, waste and recommend controls to prevent or detect
    such occurrences
  • Offer technical advice to management      
Timely investigation reports with recommendations presented to Management:
Handling of Board Matters, Governance and Company Secretarial Work
  • Prepare for and take minutes of meetings
    of the Board of Directors
  • Coordinate between Marie Stopes Uganda and
    the board
  • Regularly report to the Board on internal
    audit and investigation findings and make recommendations and suggest
    revisions to risk mitigation
  • Report to the Board of Directors on
    whether:
  • Risk management processes and internal
    controls in the business areas are adequate & effective.
  • Appropriate action has been taken on
    significant audit findings.
  • There is any unwarranted restriction on
    the staffing and authority of the internal audit department or on access
    by internal auditors to all organization activities, records, property
    & personnel.
  • Fraud incidents and management action to
    mitigate fraud risk.
  • Ensure full compliance with all Board
    documentation for Marie Stopes Uganda
  • Perform Marie Stopes Uganda company
    secretarial duties
  • Working with the Managing Director and
    Human Resources department, keep track of all MSU legal matters arising.        
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Internal
    Auditor job placement must hold a Bachelor’s degree in a Business related
    course e.g. Economics, Statistics, Business Administration or its
    equivalent
  • A member of a professional body. (ACCA,
    CPA)
  • Certification in CIA, CISA will be an
    added advantage
  • At least two to three years of internal
    and external Audit experience
  • Previous experience in using and
    implementing audit procedures including planning techniques, test and
    sampling methods.
  • Accurate audit findings reporting to
    Senior Management.
  • Significant Audit management experience at
    a similar level (donor funded and private sector preferred)
  • Excellent knowledge of financial
    management systems, auditing and reporting
  • Knowledge of donor contract requirements
    for budgeting and reporting
  • Ability to perform under pressure, handle
    heavy workloads, and meet stringent reporting deadlines
  • Keen attention to detail
  • Hands-on experience in auditing electronic
    accounting systems.
  • Able to communicate effectively at all
    levels
  • Cross-functional team player
Personal Competencies:
  • Attitude / Motivation: Successful
    performance at MSU is not simply defined in terms of ‘what’ people
    achieve, but equally is about ‘how’ people go about their jobs and the
    impact that they have on others. We encourage and expect all team members
    will demonstrate the following behaviours:
  • Initiative:  Thinking ahead and taking action
    to make the most of opportunities by finding the optimum solution
  • Innovative:  Thinking creatively and outside
    of the box so that ideas generated create a positive outcome
  • Effective Communication:  Communicating through active
    listening and good questioning techniques, using appropriate body language,
    ensuring information is clear and concise.
  • Responsive:  Being responsive to changing
    priorities and demands
  • Working Efficiently: Planning,
    prioritising and organising work to ensure work is accurate and deadlines
    are met
  • Sharing Information:  Sharing information and knowledge
    whilst maintaining confidentiality
  • Focus on Learning: Taking
    responsibility for keeping knowledge and skills updated and for seeking
    opportunities to develop further
  • Commitment: Awareness and
    understanding of goals, vision and values and how your role impacts on
    this and going the extra mile to meet role requirements
  • Driven: Drive and determination
    to deliver results
  • Accountable: Taking
    responsibility for appropriate decisions that you make, and the actions
    and behaviour you demonstrate
  • Embracing Change:  Openness to embracing change
    within the organisation and being able to adjust plans/activities
    accordingly
  • Motivated: Motivation towards
    achieving quality results to maximise potential
  • Team Player: Working as part of
    a team by being supportive, flexible and showing respect for each other
The Internal Auditor is required to demonstrate MSU’s core values of:
  • Client Centred: dedicated to
    our clients and work tirelessly to deliver high quality, high impact
    services that meet clients’ individual requirements.
  • Courageous: Have the courage to
    push boundaries, make tough decisions and challenge others in line with
    our mission.
  • Mission Driven: With unwavering
    commitment, we exist to empower women and men to have children by choice,
    not chance.
  • Accountable:  Ownership of our actions and focus on
    results, ensuring long term sustainability and increasing the impact of
    the Partnership. 
How to Apply:
All suitably qualified and interested candidates who wish to join Marie
Stopes are strongly encouraged on apply online at the link below.
Click Here (Select
Internal Auditor) -> Apply Online
Deadline: 23rd June 2017

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