Head of Office German NGO Jobs – Johanniter-Unfall-Hilfe e.V

Job Title:          Head of Office
Organisation: Johanniter-Unfall-Hilfe
e.V
Duty Station: Kampala,
Uganda
Reports to: Head of Africa
Desk (Berlin)
About US:
Johanniter-Unfall-Hilfe e.V. is a German Christian non-governmental
organisation, dedicated to excellence in the field of first aid, ambulance
service, social service programmes and other projects in the medical and social
field. The Federal Headquarters are based in Berlin, Germany. Johanniter
International Assistance is the operational unit for humanitarian aid,
development co-operation and emergency relief, implementing and supporting
mostly health projects worldwide.
Job Summary: The Head of
Office is responsible for the planning, management and development of all
Johanniter projects in Uganda and for ensuring that all activities are within
the strategic framework of Johanniter. The Head of Office is reporting directly
to HQ in Berlin. Since Johanniter International Assistance has not yet started
up operations in Uganda, one important task will be to set up the legal
framework for the organization being operative as an INGO in Uganda and
establish a working environment. Furthermore the Head of Office will seek for
potential local partner organisations, evaluate/assess their capacities to
carry out humanitarian projects and set the grounds for eventually entering
partnerships. In addition, the Head of Office will be responsible for security
management, support tasks (finance, HR, logistics, and administration) and act
as the contact person for all stakeholders in Uganda.
Key Duties and
Responsibilities:  
Head of Office Duties:
  • Initiate and coordinate the registration
    of Johanniter in Uganda
  • The incumbent will also set-up an
    operational base in compliance with local laws and regulations (including
    office structure, bank accounts, national support staff)
  • Prioritise and directly manage security,
    proactively ensuring that guidelines are followed and adapted as required
    at all levels, that maximum preventive measures are taken and that the
    team is safe and well informed at all times.
  • Recruit, train and manage national support
    staff if required
  • Budget control, filing documents,
    allocation of expenditures, vouchers registration, balance checking
  • Tasked with the management of bank
    accounts, money transfers and maintain good cash flow in compliance with
    guidelines of donors and Johanniter
  • Assure adherence to donor regulations and
    assure Johanniter’s financial procedures are in compliance with government
    and donor financial obligatory law and regulations
  • Set-up and maintain a systematic hard and
    soft copy filing system for all administrative matters
  • Draft and follow-up any contractual
    engagement (rental, vehicles, MoUs, Registration, etc.) in consultation
    with HQ
  • The jobholder will also compile regular
    reports, updates and articles to donors, local authorities and HQ
  • Provide support for missions of
    consultants and advisors to Uganda if applicableSupport media and press
    work in conjunction with Johanniter spokesperson
Project Coordination:
  • Tasked with the identification of partner
    organisations and execution of partner assessments
  • Build and strengthen external
    relationships and represent Johanniter in Uganda with donors, the host
    government, international and national organizations.
  • Support and advise local partner
    organisations in designing proposals and reports and ensure the submission
    to donors in a professional and timely manner.
  • The incumbent will also identify new
    projects in Uganda, prepare and carry out assessment missions and reports
    and develop new projects as needs and resources dictate.
  • Ensure that the projects remain needs
    based, within their budget limits and are in line with Johanniter and
    donor guidelines.
  • Tasked with the coordination and
    supervision of project planning and its implementation, incl. monitoring
  • Capacity building of local partner
    organisations and project related staff if required
  • Reporting regularly to the Head of Africa
    desk and other stakeholders in Uganda
Qualifications, Skills and
Experience: 
  • The applicant should at least hold a university
    degree in a relevant field
  • A minimum of three years of experience in
    a similar position
  • Previous experience in working with national
    authorities and national partners
  • Previous experience in implementing
    health, nutrition or WASH projects for international NGOs
  • Prior experience in project development,
    coordination and management, including project accounting, managing of
    donor funds
  • Previous experience in networking with
    international partners and donor liaison
  • Experience in acquisition of donor
    funding, proposal- and report writing
  • Experience in security management
  • Significant experience in capacity
    building for national partner organisations
  • Broad knowledge and understanding of
    financial, logistical and HR related procedures
  • Previous working experience in Uganda is
    desirable
  • Good knowledge of international standards
    and tools in humanitarian and development aid
  • Strong management, project planning and
    organizational skills
  • Highly analytical and with a clear vision
    on program development
  • Excellent written and oral communication
    skills
  • Good diplomatic and negotiation skills
  • Human resource management and leadership
    skills, cultural sensitivity
  • Fluency in English with excellent verbal
    and written communication skills
  • Common sense and proactive
  • German language skills 
Job Benefits:
  • Social security provisions (lump sum (for
    expats not falling under social security)
  • International insurance package
  • 29 days annual paid leave
  • Per diems (for international postings) for
    days in project country (currently 29 € per day)
How to Apply:
All suitably qualified and interested candidates should send their
applications for this position (including a cover letter, CV, reference
contacts of three former supervisors as well as job certificates if available)
should be sent to: staff@johanniter.de. Please indicate “Head of Office Uganda”
in the subject line of your e-mail and mention your earliest date of
availability.
Deadline: 11th June
2017
NB: Please be advised,
that due to the urgency of the situation, we might start short-listing even
before the end of the closing date.
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