Fresher UN Property Management Assistant Career Jobs – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Job Title:                Property Management Assistant
Organization: United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number: ESB/GJO/004/06-2017
Reports to: Integrated
Warehouse Manager
Job Grade: GS-3
About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999
between the Democratic Republic of the Congo (DRC) and five regional States
(Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security
Council established the United Nations Organization Mission in the Democratic
Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999,
initially to plan for the observation of the ceasefire and disengagement of
forces and maintain liaison with all parties to the Ceasefire Agreement. Later
in a series of resolutions, the Council expanded the mandate of MONUC to the
supervision of the implementation of the Ceasefire Agreement and assigned
multiple related additional tasks.
Key Duties and Responsibilities:
Within delegated authority, the Property Management Assistant will carry
out the following duties:
  • Assists
    in receiving all deliveries of mission supplies
  • Provides
    support in conducting physical in conducting physical inspection and
    quality control of mission UNITED NATIONS property to ensure that
    all items are accounted for and in serviceable conditions.
  • Render
    support in identifying anomalies and/ or discrepancies and the
    details thereof or any other reasons for rejection and record in damage
    discrepancy reports posted on the Damage Discrepancy Reports posted on the
    system and presented to the Receiving &Inspection (R&I) supervisor
    and Procurement for immediate action.
  • Performs
    data entry of the Goods Receipt Reports in Umoja and R&I reports in
    Galileo inventory management system.
  • Assists
    in maintaining accurate and auditable property records in electronic
    inventory management systems for property control and accountability
    in line with the administrative instructions guidelines manuals and SOPs.
  • Updates
    all physical verification records and data entry in Galileo system.
  • Assists
    in the execution of contracts for the disposal of property and
    supplies including all types of waste material.
  • Supports the supervisor in dealing with the Self Accounting Units (SAUs) for
    preparation of equipment write offs and processing of write off cases
    through relevant property survey boards.
  • Assists
    in the preparation of statistical analysis and trend analysis on United
    Nations property.
  • Assists
    the supervisor in efficient management accountability of property control
    in accordance with the UN regulations and rules manuals and
    relevant guidance. Effective tracking monitoring and reporting of all
    inventory transactions and property management related activities.
  • Perform
    other duties as and when required by the supervisor.



Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    Organization Stabilization Mission in the Democratic Republic of the Congo
    (MONUSCO Property Management Assistant job should hold a High school diploma or equivalent is
    required.
  • At least two years of progressively responsible experience in the field
    of property management, inventory control, logistics, procurement or other
    related fields.
  • Working
    experience in a multicultural and/or international work environment is
    highly desirable.
  • Extensive
    inventory management system knowledge is an advantage
  • Previous
    experience in weight and balance calculations, preparation and handling of
    cargo pallets for air and ground transportation is an advantage
  • Computer
    literacy skills i.e. proficiency in word processing, spreadsheets is an
    advantage
  • Hold
    a valid national driving license is desirable
  • Operator
    licenses for forklift and/ or other Material Handling Equipment (MHE) are
    an advantage.
  • Languages:  Fluency in oral and written
    English is required. Knowledge of another official United Nations language is an
    advantage.
Personal Competencies:
  • Professionalism: Shows pride in work and in
    achievements; demonstrates professional competence and mastery of subject
    matter; is conscientious and efficient in meeting commitments, observing
    deadlines and achieving results; is motivated by professional rather than
    personal concerns; shows persistence when faced with difficult problems or
    challenges; remains calm in stressful situations.
  • Planning
    & Organizing:
    Develops
    clear goals that are consistent with agreed strategies; identifies
    priority activities and assignments; adjusts priorities as
    required; allocates appropriate amount of time and resources for
    completing work; foresees risks and allows for contingencies when
    planning; monitors and adjusts plans and actions as necessary; uses time
    efficiently.
  • Client
    Orientation:
    Client
    Orientation: Considers all those to whom services are provided to be
    “clients” and seeks to see things from clients’ point of view; Establishes
    and maintains productive partnerships with clients by gaining their trust
    and respect; Identifies clients’ needs and matches them to appropriate
    solutions; Monitors ongoing developments inside and outside the clients’
    environment to keep informed and anticipate problems; Keeps clients
    informed of progress or setbacks in projects; Meets timeline for delivery of
    products or services to client.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested Ugandan candidates should send
their applications with the following documents:
  • The United Nations Personal History form
    (P-11), Download Here; This should
    be signed
  • Proof of required academic certificates
    i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
  • Latest performance evaluation reports /
    appraisals
The applicants with the completed documents are strongly encouraged to
apply via e-mail and must include the Vacancy Announcement Number (check
beginning of this advert) and Job Title to: rsce2-recruitment@un.org
Deadline: 9th July 2017
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