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02 June 2017

Fresher Administrative Assistant Job Careers - Uganda Christian University (UCU)

Job Title:      Administrative Assistant
Organisation: Uganda Christian University (UCU)
Duty Station: Kampala Campus, Uganda
Reports to: Manager, Human Resource & Administration      

About UCU:
Uganda Christian University was founded when the historic Bishop Tucker Theological College was promoted as a university in 1997. Bishop Tucker Theological College trained clergy and educators during its 84-year history from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to operate in Mukono. International partnerships were part of the College’s missionary history. The Church Mission Society teamed with Ugandan leaders and others to assure the College had the necessary intellectual and other capital. By the late 1990s, the Church of Uganda sought to have a broader impact on society through the higher education - not only of clergy but of other professionals as well. Uganda Christian University was established in 1997.

Job Summary: The Temporary Administrative Assistant will provide Secretarial and Administrative services to the Faculty.

Key Duties and Responsibilities:  
  • Tasked with organizing and maintaining files and records
  • Preparing Faculty Board meetings
  • Responsible for receiving, entering, processing and managing exams and results of students
  • Taking minutes and distributing information to the Teaching Staff
  • Receiving and directing visitors
  • Oversee and carry out various day to day administrative functions
  • Preparing and coordinating information and mail
  • Performing basic liaison function with students and staff members of other departments
  • Explaining policies and procedures, answering various questions related to the office, handle problems, and route them to the supervisor as appropriate
  • Handling student matters especially those concerning their academic welfare
  • Receiving and making important phone calls in and out of the Faculty
  • Will be in charge of facilities/premises maintenance and general cleanliness of the campus
  • Making arrangements for campus invents
  • Perform any other official duties as assigned by the Supervisor.

Qualifications, Skills and Experience: 
  • The applicants must possess a good Bachelor’s degree from a recognized Institution of Higher learning
  • At least two (2) years of working experience in a busy office environment
  • Good computer skills (Word, Excel, Access, Power point and internet)
  • Previous experience in minute taking
  • Prior experience working at a front desk will be an added advantage
  • Excellent interpersonal skills especially when dealing with students, staff and visitors
  • High degree of integrity with an excellent work ethic
  • Ability to work under pressure to meet deadlines
  • Must be ready and willing to work on Saturdays
  • Must be self motivated
  • Must be a committed and practicing Christian 
How to Apply:
All qualified candidates should send two (2) copies of an application letter clearly demonstrating suitability together with updated Curriculum Vitae and three (Academic, Leadership, Pastoral) references. Please remember to attach two (2) copies of academic and professional certificates and transcripts to:

The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda

Email: jobs@ucu.ac.ug (Applications sent online should be in one PDF document)

Deadline: 9th June 2017 by 5:00 pm

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