Fresher Administrative Assistant Job Careers – Uganda Christian University (UCU)

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Job Title:      Administrative Assistant
Organisation: Uganda
Christian University (UCU)
Duty Station: Kampala
Campus, Uganda
Reports to: Manager, Human
Resource & Administration      
About UCU:
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
Job Summary: The Temporary
Administrative Assistant will provide Secretarial and Administrative services
to the Faculty.
Key Duties and
Responsibilities:  
  • Tasked with organizing and maintaining
    files and records
  • Preparing Faculty Board meetings
  • Responsible for receiving, entering,
    processing and managing exams and results of students
  • Taking minutes and distributing information
    to the Teaching Staff
  • Receiving and directing visitors
  • Oversee and carry out various day to day
    administrative functions
  • Preparing and coordinating information and
    mail
  • Performing basic liaison function with
    students and staff members of other departments
  • Explaining policies and procedures,
    answering various questions related to the office, handle problems, and
    route them to the supervisor as appropriate
  • Handling student matters especially those
    concerning their academic welfare
  • Receiving and making important phone calls
    in and out of the Faculty
  • Will be in charge of facilities/premises
    maintenance and general cleanliness of the campus
  • Making arrangements for campus invents
  • Perform any other official duties as
    assigned by the Supervisor.
Qualifications, Skills and
Experience: 
  • The applicants must possess a good
    Bachelor’s degree from a recognized Institution of Higher learning
  • At least two (2) years of working
    experience in a busy office environment
  • Good computer skills (Word, Excel, Access,
    Power point and internet)
  • Previous experience in minute taking
  • Prior experience working at a front desk
    will be an added advantage
  • Excellent interpersonal skills especially
    when dealing with students, staff and visitors
  • High degree of integrity with an excellent
    work ethic
  • Ability to work under pressure to meet
    deadlines
  • Must be ready and willing to work on
    Saturdays
  • Must be self motivated
  • Must be a committed and practicing
    Christian     
How to Apply:
All qualified candidates should send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three (Academic, Leadership, Pastoral) references. Please remember to
attach two (2) copies of academic and professional certificates and transcripts
to:
The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda
Email: jobs@ucu.ac.ug
(Applications sent online should be in one PDF document)
Deadline: 9th June 2017 by 5:00
pm
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