Finance and Administration Officer Job Careers - PACMECS

Organisation: Pader- Abim Community Multi Purpose Electric Co-operative Society Limited (PACMECS)
Duty Station:  Uganda
Reports to: Chief Executive Officer

About Us:
Pader- Abim Community Multi Purpose Electric Co-operative Society Limited (PACMECS) operates and maintains an electricity distribution network in the Northern Service Territory.

Job Summary: The Finance and Administration Officer will head and control the finance department, coordinate the business of the cooperative and give technical advice about the business financial performance and management to board of directors and the members of the society as well as other stakeholders. The incumbent will be responsible for the overall management and supervision of the accounts and administration function, ensuring that it produces relevant, timely and accurate reports for field management, Head Office and for external agencies.

Key Duties and Responsibilities:   
Financial Reporting:
  • Prepare all returns for authorities such as Electricity Regulatory Authority, Rural Electrification Agency, Uganda Revenue Authority, NSSF and Municipal Council.
  • Develop and maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principles.
  • Tasked with the reconciliation of all the necessary ledger Accounts including but not limited to the Bank, Receivables and Payable accounts.
  • Prepare all supporting information for the annual audit with the approved external auditors.
  • Preparing detailed management accounts for the use of all management staff who are budget holders and who are responsible for implementing projects or providing support services.
  • Providing the Chief Executive Officer on a quarterly basis summaries of field financial results in the form of Financial Reporting Pack and or the Account management system (Quick books)
  • Preparing reports on utilization of revenue/grants from external donors as they are required
Financial Control:
  • Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.
  • Responsible for ensuring that adequate procedures are implemented so that a proper system of budgetary control can be operated.
  • Supporting the Heads of department, and other staffs in the preparation of budgets which should reflect as accurately as possible the financial impact of proposed activities
  • Ensuring that there are adequate procedures for identifying the financial impact of changes in proposed activities and for revising the approved budget for same
  • Ensuring that clear reports are provided to heads of department which enable them to identify variances from approved budget and to take necessary corrective action
  • Ensuring that proper and effective audits of branch and vending office finances are carried out on monthly, quarterly and an annual basis
  • Document and maintain complete and accurate supporting information for all financial transactions.
  • Review monthly results and implement monthly variance reporting as compared to budget
  • Manage the cash flow and prepare cash flow forecasts in accordance with policy
Financial Systems:
  • Manage the bookkeeping function, including maintenance of the general ledger, accounts payable, accounts receivable and payroll using a custom Accounting Package.
  • Responsible for ensuring that the Accounting Management systems and records are adequate to identify and protect the assets and interests of the organization and to enhance as far as possible the efficiency and effectiveness of the manner in which assets are utilized.
  • Maintain company bank accounts
  • Ensuring that there are strong and effective controls over cash and bank holdings.
  • Ensuring that all company fixed assets and inventory/stock is properly managed and accounted for.
Other financial duties:
  • Undertaking performance appraisals of finance staff and developing their skills in finance functions
  • Support HR in executing payroll functions to ensure that employees are paid in a timely and accurate manner.
  • Tasked with reviewing and updating accounting and finance manuals as required
  • Identifying accounts training needs and help develop their finance skills
  • Improving controls over transport costs in liaison with heads of department and relevant staff
  • Work in liaison with the procurement staff on purchases, stock control and insurance.
  • Ensuring that all statutory deductions and taxes are complied with and to liaise with relevant authorities in this respect.

Qualifications, Skills and Experience:  
  • The applicant should preferably hold a university degree in accounting or business Administration specializing in Accounting or finance from a recognized Institution. And professional membership of CPA/ACCA/ICPAU.
  • At least two years of good track record in accounting at middle or at top-management level in a busy environment.
  • Candidates should be self-motivated & have experience of planning & delegating work within a team environment.
  • Computer literacy skills with comprehensive knowledge of MS Excel & accounting packages. (QuickBooks)
  • Good communication and team building skills.
  • Able to use initiative and work with limited supervision and under pressure, be organized, motivated and reliable
  • Keen attention to details.
How to Apply:
All suitably qualified and interested candidates should send hand written applications with Curriculum Vitae, indicating daytime telephone numbers), contact addresses, two recent passport size photographs plus, copies of Certificates/testimonials addressed to Chief Executive Officer, PACMECS Ltd, P.O. Box 77, Pader. Uganda or via E-mail to: or physical delivery to their office off EY Komakech Road.

Deadline: 7th July 2017

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