2 Fresher EU Project Finance and Administration Assistant Jobs – Mercy Corps

Organization: Mercy Corps
Funding Source: European
Civil Protection and Humanitarian Aid Operations (ECHO)
Duty Station: Uganda
Reports to: Senior
Operations Officer
About Mercy Corps:
Mercy Corps is an International NGO that exists to alleviate poverty
and oppression by helping people build secure, productive and just communities.
Mercy Corps has been fully registered in Uganda as an operational NGO.
Currently Mercy Corps has an office in Kampala and is implementing Food
Security programs which comprise of Water and Sanitation, Livelihood and
Agriculture and Conflict Mitigation Management Program in North and North
Eastern Uganda. We implement programs in the northern districts of Pader,
Kitgum, Agago, Lamwo, Kaabong, Abim and Kotido with funding from USAID, USDA,
Walmart Foundation, SDC, DFID as well as other private donations.
About ECHO Program:
Mercy Corps is implementing an 18-month Directorate-General for
European Civil Protection and Humanitarian Aid Operations (ECHO) funded program
around Livelihood Programs for South Sudanese refugees in Bidibidi Settlement,
Rhino Camp and Palorinya Settlement in Uganda. The program will focus on
building Livelihood activities and Agriculture resilience through agricultural
inputs and trainings, creation of VSLAs and IGAs activities.
Job Summary: The Finance and
Administration Assistant will support the implementation of livelihood
activities Rhino Camp and Palorinya Settlement. As needed, Finance and
Administration Assistants will be expected to support all interventions of the program.
Specific activities will include strengthening relationships with existing
community structures, assessing beneficiaries; mobilizing community members for
assessments and registration of beneficiaries; post-distribution monitoring and
after-action-reviews and any other activity as needed. S/he will be a creative,
action-oriented problem solver with strong experience in partnership
management.
Key Duties and
Responsibilities:  
Administration:
  • Provide support in facilitating the smooth
    flowing of routine, administrative work of the office
  • Assist management in facilitating the
    adherence to Mercy Corps administrative, IT, HR and logistics procedures
    and staff policies by support staff. Provide training and guidance to
    support staff, as needed;
  • Responsible for the smooth running of the
    following office functions: Reception of visitors, photocopies and mail
    services, telephones.
  • Ensure the office and compound are clean
    and maintained at a routine schedule;
  • Render support in the collection of
    monthly timesheets and processing of payroll;
  • Maintain proper filing system.
Finance:
  • Manage Petty Cash
  • Keep record of all cash, bank and advances
    on excel worksheet, update every day and reconcile daily.
  • Conduct cash counts weekly and whenever
    needed with the Sub-Office responsible
  • Print all payment vouchers and match with
    the documents and file.
  • Pay or receive approved and financially
    reviewed cash or bank payments and receipts.
  • Match invoices/receipts with payment
    vouchers, GRN and other required documents.
  • Prepare cash, bank and advances
    reconciliations and submit for review/approval every week and monthly.
  • Assist other finance functions and offices
    when ever need arises.
Procurement:
  • Daily coordination of MC procurement
    activities;
  • Has a full understanding of MC procurement
    policies and formats. Assists, as needed in training staff on these
    policies;
  • Support program and operational personnel
    in regular procurement planning meetings.
  • The incumbent also collects quotations and
    bids from the market for PR-s
  • Maintain procurement reporting through
    master lists.
  • Managing Procurement filing for both
    electronic and hard copy documents.
  • Manage minor repairs at residences and
    office ( Plumbing, electrical and general)
  • Ensure quality and quantity ordered
    material and service
Collaboration / Networking:  Conduct
himself/herself both professionally and personally in such a manner as to bring
credit to Mercy Corps Uganda and to not jeopardize its humanitarian mission.
Qualifications, Skills and
Experience:
  • The ideal candidates for the Mercy Corps
    Finance and Administration Assistant jobs should hold Bachelor’s Degrees
    in relevant field
  • A minimum of two years’ experience in
    Finance and Administration
  • Background in humanitarian response
    activities preferred.
  • Excellent community mobilization skills
  • Good writing, communication, organization,
    prioritization and negotiating skills.
  • Good (English) verbal and written
    communication skills preferred.
  • Computer literacy skills with a full
    knowledge of office applications.
  • Keen attention to detail and ability to
    complete tasks in a timely manner.
  • Excellent teamwork abilities and
    interpersonal skills.
  • High degree of flexibility, creativity and
    enthusiasm as well as a willingness to learn and to be continually
    adaptive within a dynamic and often self-directed working environment
    mandatory.
  • Highly proactive, problem-solving action
    orientation is essential.
  • Have the ability and curiosity to work
    comfortably and effectively in the cultural, relatively poor
    infrastructure of West Nile.
  • Be an excellent communicator, have a
    strong sense of humor, multi-tasker, and able to work difficult and often
    stressful environments.
  • Show commitment to the work of Mercy Corps
    and the objectives of this program. They will demonstrate their dedication
    with a strong work ethic, attention to detail and creative problem
    solving.
How to Apply:
All prospective Ugandans who wish to join Mercy Corps are encouraged to
send their applications via email including a cover letter clearly stating your
salary requirements, CV (with 3 referees), and copies of academic
qualifications/certificates to ug-mcjobs@mercycorps.org addressed to the Senior
HR and Legal Manager, Mercy Corps Uganda.
Deadline: 20th June
2017
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