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29 May 2017

UN Logistics Assistant - Transport Career Jobs - United Nations World Food Programme (WFP)

Job Title:              Logistics Assistant - Transport
Organization: United Nations World Food Programme (WFP)
Duty Station: Kampala, Uganda
Reports to: Logistics Officer
Position Grade: SC5

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Logistics Assistant – Transport will provide support to Transport Operations of the World Food Programme (WFP). At this level, the job holder is expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines/practices for all assistance modalities for both WFP and logistics common services. The incumbent is also able to recommend a course of action to staff at various levels and may allocate tasks to other support staff. 

Key Duties and Responsibilities:  
  • Prepare transport allocation plans for submission to the Head of Logistics (HOL) for approval before uplift of cargo.  At the end of the month when uplift is completed, ensure that actual allocations including the earnings are presented to the Country Director (CD) for endorsement.  Any changes to the allocation plan exceeding 10% per transport will be explained in subsequent month.  Land Side Transport Instruction (LTI) issuance and monthly reconciliation to be done in accordance to transport guidelines.
  • On-Land Transport; Work closely with the Program, Pipeline, Procurement, Warehouse and colleagues in Karamoja/South West and West Nile corridors for timely delivery of cargo.  Identify any challenges affecting food deliveries and provide solutions.  If not resolved escalate to the Logistics Officer in charge of Operations. Provide the dispatch versus FRN status on a weekly basis clearly highlighting any bottlenecks.
  • Overland Transport; Work closely with South Sudan/Countries within the region, Mombasa and the recipient Countries for timely commodity allocation, LTI issuance and delivery of cargo.  Follow up with Transporters for truck provision.  Provide the dispatch versus call forward status report on a weekly basis, clearly highlighting any bottlenecks.
  • Conduct pipeline activities on behalf of Logistics unit by monitoring available stocks at Central Delivery Points (CDPs) and Extended Delivery Points (EDPs).  Flag any potential challenges that may affect the deliveries and transport planning to Logistics Officer Operations.  Attend the Pipeline weekly meetings and provide the required input.
  • On a monthly basis, the jobholder will review the performance of transporters based on LTI completion, delivery period, LTI cancellation, transit losses etc. and submit to Logistics Officer Operations.

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Logistics Assistant - Transport job opportunity should hold a University Degree in either of the following fields: Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution; Or a Diploma in Accounts, Procurement & Logistics, Computer Science, Statistics or any other related field obtained from a recognized Institution, coupled with longer relevant working experience;
  • A minimum of four years’ experience in a relevant field gained from a reputable organization;
  • Computer literacy i.e. good working knowledge and experience with Microsoft Packages and other Networking Operating Systems. Working experience with Relational Database Management System, Oracle, & SQL would be an asset.
  • Previous experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock is desired
  • Prior experience analysing data (on commodities, funds, etc.) and drafting reports is an added advantage
  • Previous experience in measuring service providers’ performance against set KPIs.
  • Significant experience in assisting the preparation of contract documentation.
  • Experience in providing technical business support in corporate systems.
  • Excellent command of both written & oral English is essential;

Functional Capabilities:
  • Supply Chain Management and Optimization: Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
  • Planning, Project & Resource Management: Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
  • Information Management & Reporting: Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
  • Market Analysis, Contracting and Operational Execution: Ability to collect and collate necessary information to enable WFP to make informed operational decisions.
  • Warehouse and Inventory Management: Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.
  • Technical Assistance and Coordination: Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

4Ps Core Organisational Capabilities (Purpose, People, Performance and Partnership):
Purpose:
  • Understand and communicate the Strategic Objectives: Understands WFP’s Strategic Objectives and the link to own work objectives.
  • Be a force for positive change: Flexibly adapts individual contributions to accommodate changes in direction from supervisors and internal/external changes (such as evolving needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our team: Recognizes and shares with team members the ways in which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday actions: Sets own goals in alignment with WFP’s overall operations, and is able to communicate this link to others.
People:
  • Look for ways to strengthen people's skills: Assesses own strengths and weaknesses to increase self-awareness, and includes these in conversations on own developmental needs.
  • Create an inclusive culture: Participates in open dialogue, and values the diverse opinion of others, regardless of background, culture, experience, or country assignment.
  • Be a coach & provide constructive feedback: Proactively seeks feedback and coaching to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit: Participates in accomplishing team activities and goals in the face of challenging circumstances.
Performance:
  • Encourage innovation & creative solutions: Shows willingness to explore and experiment with new ideas and approaches in own work.
  • Focus on getting results: Consistently delivers results within individual scope of work on time, on budget and without errors.
  • Make commitments and make good on commitments: Commits to upholding individual accountabilities and responsibilities in the face of ever-changing country or functional priorities.
  • Be Decisive: Makes rational decisions about individual activities when faced with uncertain circumstances, including in times of ambiguity regarding information or manager direction.
Partnership:
  • Connect and share across WFP units: Seeks to understand and adapt to internal or cross-unit teams’ priorities and preferred working styles.
  • Build strong external partnerships: Demonstrates ability to understand and appropriately respond to and/or escalate needs of external partners.
  • Be politically agile & adaptable: Portrays an informed and professional demeanor      toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings to partnerships: Provides operational support on analyses and assessments that quantifies and demonstrates WFP’s unique value as a partner.

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline: 8th June 2017

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