UN Human Resources Assistant Career Opportunities – United Nations World Food Programme (WFP)

Job Title:              Human Resources Assistant
Organization: United Nations
World Food Programme (WFP)
Duty Station: Uganda
Reports to: Head of Area
Office
Position Grade: G5
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Human
Resources Assistant will take responsibility for the completion of a full range
of HR activities requiring some interpretation of standard guidelines and
practices. The incumbent is able to recommend a course of action within their
area of expertise and may provide guidance to other staff. The jobholder will
support the delivery of the HR Strategy by being the advisor on all HR policies
and processes and to assist in the delivery of HR programmes in the area
office/field.  Reporting to Head of HR,
the incumbent will work closely with the Area Office Management, advising on
all HR related issues and ensuring the effective execution of change. The
jobholder will also use his/her knowledge and management of HR Information
Systems to provide insight and ensure data reliability for the area office and
field teams.  In addition, the incumbent
will perform a cross-section of all HR related aspects within the jurisdiction
of the area office. These will include, provision of HR administrative
Services, guidance and advice on HR issues.
Key Duties and
Responsibilities:  
Talent Acquisition Management:
  • Supports line managers in delivering
    quality interviews and other methods of assessment
  • Supports line managers in delivering high
    quality orientation/induction and effective on-boarding experiences
  • Supports talent processes by coaching and
    enabling area management to generate objective and fair decisions
Performance Management:
  • Shares insights with managers on how to
    improve performance based on analysis relating to culture, values,
    environment, team effectiveness and change readiness.  Identifies when an intervention is
    required for individuals and teams
  • Advises 
    and coaches on Performance Management tools and works closely with
    area management to ensure they understand how performance management tool
    combine to enhance performance, attract, engage and retain employees
  • Ensures all staff  in the area of operations have job
    descriptions and TORs; and a copy of the Annual performance Plan (APP);
Learning and Capability Development:
  • The jobholder will oversee the
    communication and administration of learning and capability building
    interventions
  • Supports the implementation of learning
    needs and skill gap analyses
Change Management:
  • Role-models the ‘change-ready employee’ by
    remaining flexible, positive and open to change
  • Communicates and engages on the vision for
    performance culture, high performing teams and individuals and successful
    change management
  • The incumbent communicates to all
    employees the benefits of a change-ready culture
  • Understands technology used in existing
    and new HR solutions and provides guidance to employees
General Administrative Duties:
  • Keenly monitors and follow-up completion
    of HR processes and documents within the area of jurisdiction; (e.g.
    employment contracts extensions; separation clearance forms, etc.);
  • Establishes a leave plan, support
    implementation of the plan, share necessary forms to be completed, brief
    staff on their entitlements, in line with the contract terms and
    conditions and enter data in WINGS and send documents to the HR CO;
  • Coordinates provision of psycho-social
    support to colleagues and family members within the area of operation;
  • Capture staff data into the HR management
    systems (WINGS, PASport, spreadsheets, etc.) as appropriate;
  • Ensure Service Contract Evaluation (SCE)
    Forms are completed before end of contract;
  • Perform any other duties as may be
    assigned by the supervisor from time to time
Key Result Areas:
  • Provide administrative support and
    guidance on HR related matters at the Area /Field Office level in line
    with HR policies and procedures
  • Co-ordinates and rolls-out internal
    communication messages
  • Supports the HRBP team in preparing and
    providing accurate information, collating & analysing data and
    producing clear, insightful and meaningful report
  • Provides accurate and timely information,
    data and advice to area/field management and employees on the
    organization’s human resources policies and procedures
  • Supports the development and
    implementation of HR solutions by understanding how the organization works
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UN World Food Programme (WFP) Human Resources Assistant job opportunity
    should hold a University degree in either Human Resources, Business
    Administration, Social Sciences, or any other related fields, obtained
    from a recognized university.
  • A minimum of four years’ experience in
    either, human resources, administrative work, or any other related field,
    acquired from a reputable organization.
  • Excellent communication skills
  • Excellent command of oral and written
    English is essential.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Deadline: 8th June 2017

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