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31 May 2017

UN Human Resources Assistant Career Opportunities - United Nations World Food Programme (WFP)

Job Title:              Human Resources Assistant
Organization: United Nations World Food Programme (WFP)
Duty Station: Uganda
Reports to: Head of Area Office
Position Grade: G5

About US:
The UN World Food Programme (WFP) is the United Nations frontline agency against world hunger. It is the largest and longest serving humanitarian agency in Uganda. . Currently WFP focuses on three priority areas: Saving lives in Emergencies; Building Resilience through Predictable Safety Nets; Improving Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to Access Markets. WFP has operations in various parts of the Country.

Job Summary: The Human Resources Assistant will take responsibility for the completion of a full range of HR activities requiring some interpretation of standard guidelines and practices. The incumbent is able to recommend a course of action within their area of expertise and may provide guidance to other staff. The jobholder will support the delivery of the HR Strategy by being the advisor on all HR policies and processes and to assist in the delivery of HR programmes in the area office/field.  Reporting to Head of HR, the incumbent will work closely with the Area Office Management, advising on all HR related issues and ensuring the effective execution of change. The jobholder will also use his/her knowledge and management of HR Information Systems to provide insight and ensure data reliability for the area office and field teams.  In addition, the incumbent will perform a cross-section of all HR related aspects within the jurisdiction of the area office. These will include, provision of HR administrative Services, guidance and advice on HR issues.

Key Duties and Responsibilities:  
Talent Acquisition Management:
  • Supports line managers in delivering quality interviews and other methods of assessment
  • Supports line managers in delivering high quality orientation/induction and effective on-boarding experiences
  • Supports talent processes by coaching and enabling area management to generate objective and fair decisions
Performance Management:
  • Shares insights with managers on how to improve performance based on analysis relating to culture, values, environment, team effectiveness and change readiness.  Identifies when an intervention is required for individuals and teams
  • Advises  and coaches on Performance Management tools and works closely with area management to ensure they understand how performance management tool combine to enhance performance, attract, engage and retain employees
  • Ensures all staff  in the area of operations have job descriptions and TORs; and a copy of the Annual performance Plan (APP);
Learning and Capability Development:
  • The jobholder will oversee the communication and administration of learning and capability building interventions
  • Supports the implementation of learning needs and skill gap analyses
Change Management:
  • Role-models the ‘change-ready employee’ by remaining flexible, positive and open to change
  • Communicates and engages on the vision for performance culture, high performing teams and individuals and successful change management
  • The incumbent communicates to all employees the benefits of a change-ready culture
  • Understands technology used in existing and new HR solutions and provides guidance to employees
General Administrative Duties:
  • Keenly monitors and follow-up completion of HR processes and documents within the area of jurisdiction; (e.g. employment contracts extensions; separation clearance forms, etc.);
  • Establishes a leave plan, support implementation of the plan, share necessary forms to be completed, brief staff on their entitlements, in line with the contract terms and conditions and enter data in WINGS and send documents to the HR CO;
  • Coordinates provision of psycho-social support to colleagues and family members within the area of operation;
  • Capture staff data into the HR management systems (WINGS, PASport, spreadsheets, etc.) as appropriate;
  • Ensure Service Contract Evaluation (SCE) Forms are completed before end of contract;
  • Perform any other duties as may be assigned by the supervisor from time to time

Key Result Areas:
  • Provide administrative support and guidance on HR related matters at the Area /Field Office level in line with HR policies and procedures
  • Co-ordinates and rolls-out internal communication messages
  • Supports the HRBP team in preparing and providing accurate information, collating & analysing data and producing clear, insightful and meaningful report
  • Provides accurate and timely information, data and advice to area/field management and employees on the organization’s human resources policies and procedures
  • Supports the development and implementation of HR solutions by understanding how the organization works

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations UN World Food Programme (WFP) Human Resources Assistant job opportunity should hold a University degree in either Human Resources, Business Administration, Social Sciences, or any other related fields, obtained from a recognized university.
  • A minimum of four years’ experience in either, human resources, administrative work, or any other related field, acquired from a reputable organization.
  • Excellent communication skills
  • Excellent command of oral and written English is essential.

How to Apply:
All candidates who desire to join the United Nations World Food Programme are encouraged to submit their applications online at the link below.


Deadline: 8th June 2017


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