The Ugandan Jobline

• Prepares
  weekly transport schedules to ensure efficiency and effectiveness in staff
  movements and in accordance with the transport policy.
• Prepares
  motor vehicle and motorcycles mileage reports monitoring the monthly
  effectiveness and efficiency use of the Fleet at Kamuli Programme Unit by
  the 10th of the following month.
• Completes
  and shares Monthly Fuel and Repair Analysis Consumption Reports by
  the 10th of each subsequent month with clear identified gaps in
  vehicle/motorcycle operations and also suggested corrective actions to be
  implemented hence effective monitoring of the life span of fleet.
• Manages
  booking for repairs of motorcycles and motor vehicles.
• Prepares
  and submits reports related to fleet i.e. Monthly Fleet management report,
  Fuel reconciliations, Monthly Motor vehicle mileage report
• Ensure
  proper filing of all Fleet Documents.

• Updates
  of asset register are completed by capturing new acquisitions, transfers
  and disposals done in FAME within a maximum of 5 working days as they
  occur for assets above $500.
• Keeps
  track of assets below $500 that are not registered in FAME but vital for
  operations of the organisation.
• Conducts
  quarterly assets verification and produce a signed report by the 10th day
  of the month after end of every quarter.
• Carry
  out annual asset account in conjunction with an independent staff
  from Accounts Department, a signed report is produced that documents
  findings of the annual count.
• Reports
  of losses and misuse of assets shared with the supervisor for action
  within 10 working days after incident happening.
• Ensure
  proper filing of all Fixed Assets.

• Routinely
  monitors fleet that is kept in the office compound by generating a brief
  report every Monday.
• Routinely
  ensure that all the Office Security Systems are properly working
  and report and defects to the Supervisor for rectification.
• Manages
  the office First Aid Kits and fire extinguishers are serviced on schedule.
  In liaison with the Supervisor prepare refresher trainings to staff on
  the appropriate skills to operate the devices.

• The ideal candidate for the Plan
  International Logistics Assistant (Graduate Intern) job placement should
  hold a Bachelor’s degree in
  Social Sciences or any related field
• The
  applicant must be a recent graduate of not more than 18 months
• No working experience required
• Good team player
• Ability
  to work under pressure and produce results within deadlines
• Excellent
  interpersonal skills and ability to establish credibility quickly
• Ability
  to build and maintain effective working relationships across all levels
• Excellent
  communication (oral and written) skills in English
• Knowledge
  and ability to use MS Office tools
• Graduates
  should be willing to commit their time on the programme for the entire
  year.
• Graduates
  with demonstrated good character, creativity, honesty, positive attitude,
  ability to learn.

• Application
  letter
• Curriculum
  Vitae with Contact telephone numbers
• Copies
  of relevant certificates
• Names
  and contact details of three references.
• Statement
  indicating the objective of the internship and the expected outcomes.
• In
  all cases, intern applicants will be required to include details of
  their course of study, number of years in college, respective grades
  attained, at-least a 500 words write-up on “Reasons for their interest in
  joining Plan International Uganda as an intern”.

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