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25 November 2016

Program Manager Job Placement - Food for the Hungry (FH)

Job Title:     Program Manager
Organisation: Food for the Hungry (FH)
Duty Station: Kampala, Uganda

About FH:
Food for the Hungry (FH) is a Christian international relief and development organization that has been working in Uganda since 1989. FH’s primary goal is to respond to development needs and complex humanitarian emergencies. FH is currently operating programs in more than 26 countries and has national offices in the UK, Canada, Switzerland, Korea, United States of America and Japan. In Uganda, FH is operational in the communities of Pader, Kitgum, Lamwo, Agago, Kole, Kween, Mbale, and Mukono Districts implementing programs in four main sectors of Education; Food Security and livelihoods; Health/Nutrition and Disaster Risk Reduction; with the Head office located it Kampala.

Job Summary: The Program Manager will oversee FH Uganda’s programs that follow Child Focused Community Transformation model and this will include realizing outcomes related to impacting vulnerable families (especially children), influencing the transformational development. The Program Manager (PM) has the responsibility for managing program planning and implementation, management of staff, M&E and finance management within clusters reporting to him/her.

Key Duties and Responsibilities:  
Program Management (40%)
·         Lead province programs planning, implementation and monitoring and evaluation process
·         Guide and assist with defining the required team composition and structure for the operational programs in accordance with FH’s CFCT Model
·         Provide program, budgetary oversight and supervision ensuring that all planned activities, outputs and impacts are achieved over the life of each program.
·         Ensure Programs or and Projects are designed and implemented in accordance with FH Uganda Country Strategic goal and complies with CFCT Model
·         Supervise Cluster Coordinators in the management and implementation of projects, ensuring adequate monitoring, reviewing progress, reviewing beneficiary feedback, identifying corrective actions required and capturing learning.
·         Facilitate the submission of quality Program reports, ensuring timely submission in accordance with required reporting formats.
·         Manage the timely provision of operational updates for the program as well as additional information to be used for fundraising, advocacy and media
Team and Financial Management (30%)
·         Lead and manage staff ensuring clarity over strategy, plans and priorities, providing supervision, guidance and mentoring, encouraging effective teamwork and inclusiveness and building a team spirit through regular meetings and events.
·         Provide management support to direct reports in their management of others, and their implementation of objectives, work plans and budgets.
·         In close collaboration with Finance teams, lead the budgeting processes as relates to project plans and implementation
·         Closely monitor program activities to ensure they are delivered within established budgets and donor and FH financial regulations.
·         Closely work with Finance teams to make adjustments to spending plans and seek approvals from donors and relevant approvers in event of changes to budgets.
·         Ensure that ALL program budget holders understand finance regulations and policies as relates to program spending
·         Implement FH’s performance management system with direct reports with objective setting, probationary reviews, regular catch-ups, 6-monthly performance appraisals, and development planning and exit interviews, carried out for staff.
·         Provide spiritual and leadership support to direct reports and other staff where appropriate.
·         Contribute to developing and modeling a team culture characterized by a shared vision, commitment and mutual accountability that reflects FH’s desired corporate values being servant-hood, Christ-centered, excellency, stewardship, grace, and holistic.
·         Create structured opportunities to encourage learning from all staff, ensuring internal and external evaluations and reviews are undertaken as appropriate. Ensure recommendations are implemented and learning is shared within the province and in the wider FH Uganda team.
·         Work in liaison with the HR Manager ensure FH Uganda HR policies and procedures are implemented across the operational program.
Resource Mobilisation (25%)
·         Support the Program Director in identifying needs, providing necessary information for resource development and securing donor funding in accordance with budget targets and maintaining a diversity of future funding options for the office.
·         FH Uganda’s resource development efforts in needs assessments and design of project concepts and proposals, including log frames, budgets and supporting documentation
·         Provide intellectual material to resource development necessary to raise funding
·         Actively contribute to the development of country income and budget planning processes
·         Assess programming contexts and make recommendations to changes in processes and advise on brand risk management
·         Resolve diverse and occasionally complex problems related to funding and donor relationship management
·         Gather and collate information from a wide range of well-defined sources/analyze and communicate complex information to a wide audience with regards to funding opportunities and grant management (knowledge management)
·         Representation in donor meetings and some external relationships
External Relations (5%)
·         Support the Program Director with representation to the government at national level, helping to ensure constructive working relationships are maintained to allow expansion and growth of FH Uganda transformation development in the province.
·         Work in liaison with the Program Director and other staff, represent FH Uganda at the national level to other NGOs, and visitors ensuring coordination and attendance at relevant interagency technical, and security coordination networks as necessary.

Qualifications, Skills and Experience:
·         The applicant for the Food for the Hungry (FH) Program Manager job opportunity must hold a Bachelor’s degree in Social Sciences, development studies, Social Work and Social Administration, Business management or related studies.
·         Possession of a post graduate diploma in Project Planning and Management and a qualification related to Child development will be an added advantage.
·         At least eight years’ experience in strategic planning and program and project management in both humanitarian and long term development environment
·         Previous experience in fundraising through donor networking, development of concept notes and proposals
·         Broad knowledge in M&E systems and tools
·         Proven people management experience
·         Proven budget management experience
·         Proven application of Child Focused Community Transformation model
·         Proven Ministry and church planting / development experience
·         Proficiency in spoken and written English.
·         Ability to write reports, business correspondence, and procedure manuals.
·         Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
·         Designs the monitoring and evaluation system considering the requirements and criteria for each sector and project.
·         Have a vibrant personal relationship with Jesus Christ
·         Christian commitment to serving the poor and in full agreement with FH’s Christian foundation and beliefs as expressed in our Vision, Mission and Values
·         Has thorough understanding of development and/or missions
·         Knowledge and experience working with other cultures helpful
·         Has a strong aptitude for organizational change, participatory and servant leadership, innovation, learning, team building
·         Is interested in the growth and well-being of the staff
·         Strong people-management and leadership skills
·         Proven experience in managing donor relationships including private donors
·         Proven ability to be an effective supervisor, including experience supervising senior professionals.
·         Ability to represent the Agency in high-level meetings with donors, local Church and local government.
·         Proven application of Child Focused Community Transformation model
·         Commitment to accountability to beneficiaries and transparency, showing dignity and respect, and demonstrating listening and understanding
·         Proven Ministry and church planting / development experience
·         Excellent communication skills and writing skills.
·         Good team player
·         Excellent training and mentoring skills
·         Have analytical and problem solving skills
·         Computer proficiency: MS Word, Excel, Access, e-mail, internet
·         Ability to use data analysis software packages
·         Willingness to travel up to 50% of their time to program sites
·         Ability to interact with tact and diplomacy,
·         Understanding and sensitivity to cross cultural issues
·         Demonstrated experience with participatory approaches to development, including capacity building of local institutions.
·         Extensive knowledge of project design and implementation,

How to Apply:
All interested candidates are encouraged to send an updated CV and cover letter with three  work-related referees including the most recent or current employer to the address or via e-mail to: application@ppg.co.ug

Deadline: 2nd December 2016 by 5:00pm

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