Job Title: National Training Assistant
Organisation: Belgian Development Agency (BTC)
Duty Station: Kampala, Uganda
Reports to: Project Coordinator
The Belgian Development Agency, BTC, mobilises its resources and its expertise to eliminate poverty in the world. BTC contributes to the efforts of the international community and works towards a society that provides present and future generations with sufficient resources to build a sustainable and fair world. BTC currently supports more than 200 cooperation projects and programmes in 18 countries in Africa, Asia and Latin America. In the future, BTC’s efforts will focus on 14 partner countries as a result of a decision made by the Minister of Development Cooperation.
Job Summary: The National Training Assistant is mainly responsible for procuring, organizing and coordinating training in the project on a day-to day basis, provides optimal support for beneficiary organisations and complies with the intervention's objectives of quality and effectiveness. The National Training Assistant will provide broad based training assistance and support to the Project Coordinator, the National Training Manager, the Finance and Administration Officer, the beneficiary organisations and the Training providers. Primary responsibilities are: support for training workshops and front-line service for all beneficiary organisations, scholars, consultants, and other various contacts.
Key Duties and Responsibilities:
· Support the project coordinator and national training manager with the daily organisation and management of the training activities;
· Provide frontline customer service to the beneficiary organisations and answer questions regarding all training activities;
· The jobholder will coordinate training workshops; including but not limited to payments of allowances to participants (on-site) or through mobile money; maintaining training certificate records, maintain the training registration system, enrolment information and expense report;
· Organise and coordinate all workshop logistics; including but not limited to training venue scheduling, catering, eventually setting up and breaking down audio/visual equipment and facilitate materials for all trainers including external consultants (printing of course materials, beamer, name tags,,..), order and maintain training supplies;
· Maintain all organisations and training documentation in electronic and hard copy format;
· Significantly contribute to the reporting of the project activities at the different levels;
· Actively participate in field visits to beneficiary organisations and training providers.
Qualifications, Skills and Experience:
· The ideal candidate must hold a bachelor’s degree in Business Administration, HR or Education and Humanities.
· At least three years’ experience in organizing trainings at local level, at international level is an asset.
· Customer service orientation.
· Highly energetic, pro-active and capable of working independently and in a team environment.
· Detail-oriented, strong organizational skills, accurate and thorough.
· Willingness to be a support role.
· Excellent organisational skills.
· Demonstrated written, oral and interpersonal communication skills.
· Computer literacy skills i.e. good knowledge of MS Word, Excel, aptitude to learn computer programs/tools specific to BTC.
· Previous experience using search engines and internet.
· Available for frequent up-country travel.
How to Apply:
All suitably qualified and interested candidates who wish to join Belgian Development Agency (BTC) in this capacity are encouraged to apply online by sending your application letter and resume, plus copies of academic and professional qualification certificates as well as at least three recent professional references to the Resident Representative, BTC, P.O. Box 40131, Kampala-Uganda, or hand deliver to: Lower Kololo Terrace, Plot 1B.
Deadline: 18th November, 2016 by 5:00pm
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