Job Title: Warehouse Assistant (Fresher Jobs) Organisation: Infectious Diseases Institute…
Fresher GSO Administrative Clerk Careers – United States US Embassy
Job Title: GSO Administrative Clerk
Organisation: United States
US Embassy, US Mission in Uganda
US Embassy, US Mission in Uganda
Duty Station: Kampala,
Uganda
Uganda
Salary Grade: FSN-6 (Ugshs
41,892,912 p.a inclusive of allowances)
41,892,912 p.a inclusive of allowances)
Vacancy Announcement Number:
99-16
99-16
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
relations with Uganda for over 30 years.
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda. The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
·
United States Agency for International
Development (USAID)
United States Agency for International
Development (USAID)
·
Centers for Disease Control (CDC)
Centers for Disease Control (CDC)
·
Peace Corps
Peace Corps
Job Summary: The GSO
Administrative Clerk will be responsible for performing office management;
administrative and clerical duties for the General Services Office and to
provide customer support to its clients.
Administrative Clerk will be responsible for performing office management;
administrative and clerical duties for the General Services Office and to
provide customer support to its clients.
Key Duties and
Responsibilities:
Responsibilities:
GSO Receptionist Duties: 90 %
·
Drafts and types letters, memos, cables,
diplomatic notes and staff notices for the General Services Officer in
accordance with well-defined instructions and precedents.
Drafts and types letters, memos, cables,
diplomatic notes and staff notices for the General Services Officer in
accordance with well-defined instructions and precedents.
·
Reviews all documents prior to submission to the
supervisor to ensure that they are grammatically correct, free of spelling or
typographical errors and adhere to standard format. Receives reviews and
screens all incoming telephone communications transferring calls to the
appropriate person and/or taking messages and following up on calls to ensure
action needed.
Reviews all documents prior to submission to the
supervisor to ensure that they are grammatically correct, free of spelling or
typographical errors and adhere to standard format. Receives reviews and
screens all incoming telephone communications transferring calls to the
appropriate person and/or taking messages and following up on calls to ensure
action needed.
·
Receives reviews and controls all incoming and
outgoing written unclassified correspondence.
Receives reviews and controls all incoming and
outgoing written unclassified correspondence.
·
Maintains, organizes and updates administrative
files in the GSO Share drive folder.
Maintains, organizes and updates administrative
files in the GSO Share drive folder.
·
Maintains, organizes and updates files,
documents and information on the embassy Sharepoint site.
Maintains, organizes and updates files,
documents and information on the embassy Sharepoint site.
·
Attends staff meetings to record pertinent
information as note taker and updates agendas. Retains a photocopy of action
documents marking due dates. Tracks and follows up to ensure response is made
by the due date.
Attends staff meetings to record pertinent
information as note taker and updates agendas. Retains a photocopy of action
documents marking due dates. Tracks and follows up to ensure response is made
by the due date.
·
Keeps an up-to-date spreadsheet of GSO staff’s
annual leave, training records and emergency contact information.
Keeps an up-to-date spreadsheet of GSO staff’s
annual leave, training records and emergency contact information.
·
Controls a cupboard stock of office supplies.
Submits procurement requests for GSO related requirements.
Controls a cupboard stock of office supplies.
Submits procurement requests for GSO related requirements.
·
Maintains a time and attendance log for Housing,
Customs and Shipping and Procurement staff including submitting and filing time
and attendance (T&A) reports. Assists FM Secretary and Management
Receptionist.
Maintains a time and attendance log for Housing,
Customs and Shipping and Procurement staff including submitting and filing time
and attendance (T&A) reports. Assists FM Secretary and Management
Receptionist.
·
Provides logistical support for visiting high
level delegations.
Provides logistical support for visiting high
level delegations.
·
Offers customer support as the primary liaison between
clients and GSO. Receives requests for information and support and takes lead
in providing the appropriate action.
Offers customer support as the primary liaison between
clients and GSO. Receives requests for information and support and takes lead
in providing the appropriate action.
Other Duties: Perform any other duties as assigned
Qualifications, Skills and
Experience:
Experience:
NOTE: All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
criterion detailed below with specific and comprehensive information supporting
each item.
·
The applicants for the US Embassy GSO
Administrative Clerk job opportunity should have two years of post-secondary
studies in Secretarial studies, Administration, Management from a university or
technical institute is required.
The applicants for the US Embassy GSO
Administrative Clerk job opportunity should have two years of post-secondary
studies in Secretarial studies, Administration, Management from a university or
technical institute is required.
·
At least two years of progressively responsible
office management experience is required.
At least two years of progressively responsible
office management experience is required.
·
Broad knowledge and understanding of general
office management and administrative procedures
Broad knowledge and understanding of general
office management and administrative procedures
·
Broad knowledge and understanding of General
Services operations. Real Property Application program (RPA); Outlook calendar.
Broad knowledge and understanding of General
Services operations. Real Property Application program (RPA); Outlook calendar.
·
Familiarization with sections 14 & 15 of the
Foreign Affairs Manual and the mission organization.
Familiarization with sections 14 & 15 of the
Foreign Affairs Manual and the mission organization.
·
Knowledge of local and U.S. Government offices
(MFA, Uganda Revenue Authority, Registry of vehicles, municipal water and
electricity departments) and processes to complete assigned duties is required.
Knowledge of local and U.S. Government offices
(MFA, Uganda Revenue Authority, Registry of vehicles, municipal water and
electricity departments) and processes to complete assigned duties is required.
·
Typing speed of 40 w.p.m.
Typing speed of 40 w.p.m.
·
Computer literacy skills i.e. working knowledge
of MS Word, Excel spreadsheets, presentations (PowerPoint) and e-mail systems.
Computer literacy skills i.e. working knowledge
of MS Word, Excel spreadsheets, presentations (PowerPoint) and e-mail systems.
·
Ability to obtain, organize, and present factual
data in a logical way is required.
Ability to obtain, organize, and present factual
data in a logical way is required.
·
Ability to exercise sound judgment, apply
pertinent regulations, and follow through on a wide variety of assigned work
projects is required.
Ability to exercise sound judgment, apply
pertinent regulations, and follow through on a wide variety of assigned work
projects is required.
·
Language Proficiency: Level IV
English speaking and writing ability is required. Level 3 speaking knowledge of
Luganda or Runyakitara is required.
Language Proficiency: Level IV
English speaking and writing ability is required. Level 3 speaking knowledge of
Luganda or Runyakitara is required.
How to Apply:
All those interested in working with the US mission in Kampala should
send their applications and strictly adhere to the following:
send their applications and strictly adhere to the following:
·
Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download it Here.
Download a completed and signed Universal
Application for Employment as a Locally Employed Staff, Download it Here.
·
Any additional documentation that supports or
addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Any additional documentation that supports or
addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Your application will
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
be reviewed if you have fulfilled all the requirements including submission of
standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a
single attachment (No Zipped files, Links or Multiple Attachments) and should
not exceed 10MB. Please clearly indicate the position number and title you are
applying for on the DS-174 form.
Deadline: 25th November
2016
2016
The US Mission in Kampala provides equal opportunity and fair and
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
equitable treatment in employment to all people without regard to race, color
religion, sex, national origin, age, disability, political affiliation, marital
status, or sexual orientation. The
Department of State also strives to achieve equal employment opportunity in all
personnel operations through continuing diversity enhancement programs.
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