Job Title: Cashier
Organization: U.S. Peace Corps
Duty Station: Kampala, Uganda
Report to: Deputy Director of Management and Operations (DDMO)
Vacancy Announcement No.: 2016-016
About Peace Corps:
The U.S. Peace Corps is an international autonomous agency of the US Government with operations in over 65 countries. It operates in Uganda by the invitation of the Government of Uganda. Peace Corps Uganda has a memorandum of understanding with government ministries that outline broad areas of agreement of cooperation regarding the work of Peace Corps Volunteers in Uganda. Volunteers are assigned to government and non-government agencies and organizations, community based organizations, universities, colleges and schools who partner to enable Volunteers to provide capacity building in Education, Health and Community Agribusiness. Peace Corps also aims to build cultural understanding between Americans and Ugandans.
Job Summary: The Cashier will serve as a principal “Class B” Cashier and performs the full range of cashiering work on a full time basis, in compliance with Peace Corps regulations. S/he handles financial transactions (collections, disbursements, etc) to Trainees, Volunteers, staff and vendors from the imprest fund via the Peace Corps accounting system (FORPOST). The Cashier ensures that the fund is properly maintained.
Key Duties and Responsibilities:
· The jobholder will make timely disbursements and receives collections, based on proper approval and certification of vouchers. Process payments out of and receipts to IMPREST fund for weekly submission of Bureau Voucher (BVs) reports to Peace Corps HQ (Certifying Officer & FMO). Verifies the correctness of all receipts prior to disbursement in accordance with Foreign Affairs Manual (FAM) and Peace Corps regulations.
· Carry out daily routine reconciliation of imprest funds and submit a 365 and Cash advance report to the DMO. Update by filing records in Cashier - safe files accordingly ( daily ) as per the lines on the 365 report. Keep separate files for Paid voucher/sub-vouchers, interim and sub-cashier advances, Cash on hand, Collections, deposits and replenishment checks on hand and In transit – Shillings and dollars inside the safe . Currencies must at all time be kept separate. The files for the different currencies must also be kept separate.
· Ensure that the cashier accountability level is maintained and replenishment requests are submitted on time i.e. by submitting Bureau Vouchers on time to HQ weekly or frequently as the demand requires during peak periods at post. (The turn over time is 2 weeks)
· Update and maintain records in a quality and efficient manner and as directed by USDO Cashier regulations Handbook. All sub-voucher accountability sent to HQ - Certifying Officer (weekly) need to be photocopied and filed in case they get lost in transit, the photocopies are used.
· The Cashier is personally accountable and responsible for the safeguarding, control, disbursement and accountability of the imprest fund until proper and acceptable accounting is made to the Disbursing Officer who advanced the funds. Ensure the safe is properly locked and the Cashier office door.
· The Cashier ensures that Cash advances to all Sub-cashiers (Program, Medical and PST Training sub-cashiers) are accurately accounted for.
· Maintains up-to-date knowledge of the FORPOST accounting system and procedures associated with this accounting system.
· The incumbent will ensure cash advances are ONLY issued after DMO has approved and signed the respective cash requesting documents to the authorized persons, for approved activities. Accountability for cash advance is expected to be submitted after 2 working days.
· Collect and Receive imprest replenishment funds by EFT from Citi Bank- Kampala – for both Cashier Shillings and Dollar Accounts.
· Reconcile in FORPOST immediately receipt of replenishment funds transferred by USDO to Citibank – Kampala from both the Shillings and Dollar accounts.
· Ensure that the rules and procedures established by laws and regulations as per Cashier User Guide and any special instructions issued by the Fiscal Services Branch or the Disbursing Office are adhered to.
· ACDC report from HQ is reconciled in FORPOST first thing on Monday.
· Act as the official collections officer at post, develops sustainable collections procedures in line with imprest collections procedures and Peace Corps accounting system.
· Ready for Cash count with DMO or CD any time required and report submitted to in CGF FSTO Paris Cashier Supervisor each month.
Qualifications, Skills and Experience:
· The ideal candidate for the Unites States Peace Corps Cashier job opportunity must hold a University Degree or technical diploma in accounting, finance or related field.
· At least two years progressively responsible experience in accounting, cashiering or book keeping in a fast paced work environment.
· Broad working knowledge of financial transactions and accounting / bookkeeping vocabulary at a level sufficient to read and understand USG, Peace Corps regulations, policies and procedures.
· Proven ability to work independently, high level of honesty and integrity; courtesy, promptness and deference to customers; time management, attention to detail and ability to maintain a well-organized office.
· Excellent computer skills; the use of internet, Microsoft office especially excel spreadsheets, must be comfortable enough with computers to catch on quickly to new software implementations.
· Demonstrated ability to work in a high volume productivity environment and handle issues promptly as required.
· Excellent interpersonal skills.
· The person must feel comfortable working collaboratively with colleagues from multicultural backgrounds.
· Must be legally able to work in Uganda.
· Language proficiency: Level IV English ability (good working knowledge).
How to Apply:
All suitably qualified and interested candidates are encouraged to send their electronic applications with a Word formatted letter of interest, resume, names and contact information for three references to email@example.com
Please clearly indicate your name and the position applied for on the subject line of the cover email as well as on all the attachments: For example “Katungu Bonita_ Cashier” for the Cashier Position. Do not write any other words in the subject line of your mail. Submitted documents become the property of the Peace Corps and will not be returned.
NB: If called for an interview, you will be expected to bring a reference letter from your area Local Council (LC1) as well as your academic credentials.
Deadline: 14th November 2016
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