Job Title: Financial Management Specialist
Organisation: Ministry of Finance, Planning and Economic Development (MOFPED)
Project Name: The Third Financial Management and Accountability Programme (FINMAP III)
Duty Station: Kampala, Uganda
Reports to: PFM Systems Manager
The Government of Uganda is implementing the Third Financial Management and Accountability Programme (FINMAP III) with the primary purpose to strengthen Public Financial Management (PFM) at all levels of government and ensure efficient, effective and accountable use of public resources as a basis for improved service delivery. The overall objective of FINMAP is derived from the GoU PFM reform strategy for the period from July 2014 to June 2018, launched in August 2014. In line with the strategy, FINMAP aims to encourage effective service delivery through reinforcing mechanisms for budget credibility, compliance and control; and to improve financial management practices through implementation of automated financial management systems. FINMAP interventions are implemented at both central and local government levels through a number of components. The programme also has several stakeholders, including Development Partners. The implementation of FINMAP III entails a significant amount of coordination effort at all levels. This coordination requirement is met through the contracting of Staff to support specific Programme areas.
The Government of Uganda is implementing the Third Financial Management and Accountability Programme (FINMAP III) with the primary purpose to strengthen Public Financial Management (PFM) at all levels of government and ensure efficient, effective and accountable use of public resources as a basis for improved service delivery. FINMAP III has been designed within the objectives of the Accountability Sector, aimed at ensuring value for money, accountability, compliance with standards, contributing to economic growth, and improving the quality of service delivery in the public sector in harmony with the National Development Plan (NDP) and Vision 2040.
Job Summary: The Financial Management Specialist (FMS) will support the implementation of PFM systems in local governments. The incumbent will provide technical support to the implementation of financial management reforms under the Local Governments component of FINMAP with specific focus on the expansion and consolidation of public financial management systems across the Government of Uganda.
Key Duties and Responsibilities:
· The incumbent will provide general technical assistance to the MOLG to coordinate and guide the implementation of public financial management reforms under the FINMAP, and in resolving issues pertaining to financial management and accountability in the course of implementing the GoU’s Public Financial Management (PFM) reforms.
· Readiness: the FMS will assess readiness for implementation of the IFMS/PFM system in terms of institutional structures and leadership, staff availability, capacity and skills, state of financial data, financial management processes and systems (manual or otherwise) and controls, site infrastructure and power, implementation risks and make very specific recommendations to address gaps. These weakness and recommendations shall be discussed with the Local Government Accounting Officer in a meeting with the PFM Systems Manager and Component Manager.
· Project Plan: Review the proposed IFMS/PFM System Project Plan to ensure inclusions of agreed recommendations in (2) above
· Business Process Alignment: Provide technical support to review PFM processes and GoU business requirements to determine any necessary validation or alignment.
· Implementation: Continuously review and actively influence the Project Plan, the training content/materials and plan, and the Change Management plan to ensure that the weaknesses and recommendations in (2) above, in the original or modified form, are carried out and implemented.
· Quality Assurance: Carry out quality review and assurance to the PFM Systems
· Implementation phases including but not limited to the following:
o Data collection and conversion
o Equipment and solution deployment
o Site and infrastructure preparation
o Testing scripts and User Acceptance testing
o Training (including training materials) and change management
o Handling of implementation issues
o Participation in implementation teams
· Monitoring: the FMS will draw-up a monitoring framework and periodically monitor and assess the state of implementation particularly focusing on qualitative improvements; the FMS will review improvements in institutional capacity and training, overall adaptation and use of the IFMS/PFM systems, improvements in financial management processes and systems controls and reporting, and improvements in all aspects of PFM necessary to meet the overall objectives. Resulting from this process, the FMS will:
o Determine areas that may lag or new areas that require attention and make recommendations for improvements.
o Raise issues (technical or otherwise) that may impede progress.
o Discuss findings of the assessment with the Accounting Officer, the PFM Systems Manager and the Component Manager.
· Post Implementation: the FMS will develop a plan by which the Local Government will gradually take over full support and MoLG will withdraw its PFM Systems implementation resources. This should reduce the MALG dependency on the MoLG, increase ownership and allow MoLG to manage with the limited resources. This plan shall be discussed with the MALG and approved by Component Manager for implementation. In drawing up this plan, the FMS will among others:
o Assess the state of readiness of the site to take over in terms of staff capacity, process weakness, etc.
o Determine actions and time required to cover the gaps for example in terms of training, staff recruitment, etc.
o Determine work plans and milestones to implement these actions. The work plan shall include monitoring meetings with the Accounting Officer.
o Discuss weaknesses, proposed actions and work plans above with the Local Government Accounting Officer.
o Present proposals to PFM Systems Manager and Component Manager for clearance and share approved work plan with the Local Government Accounting Officer.
· The Exit Plan shall be implemented by the respective Accounting Officer. The FMS shall help to monitor the implementation of the agreed exit plan for each of PFM Systems implementation sites, assist in the resolution of outstanding issues to ensure timely delivery.
· Establish professional working relationships with key personnel in Central and Local
· Governments to ensure knowledge transfer and assist in training and capacity development as considered necessary.
· Where necessary, review for quality and alignment, technical specifications or Terms of reference to be used in the procurement of PFM related resources.
· Guide on resource needs and review or assist in developing specifications / ToRs for technical resources required to be procured under MOLG.
· Offer technical assistance and expertise in quality reviews and assist in Capacity building regarding: –
o Implementation and monitoring of PFM reforms (including LG PFM systems)
o Policy pronouncements, reports (including Treasury Memoranda), presentations (including writing speeches, and articles, etc)
o Implementation of policies, procedures and reporting
· Participate in reviews in adoption of the International Public Sector Accounting
· Standards (IPSAS)
· Offer technical assistance in the update, development and documentation of policies and procedures, monitor and keep up to date with new changes in public financial management (e.g. update LG regulations and others)
· Support GoU in professional development of accounts and audit staff, quality assurance and review of training strategy and plan, training materials and resource persons.
· Participate in Monitoring and Evaluation process of PFM reforms implementation process; periodically (quarterly), provide a technical review and assessment of the PFM program under the FINMAP, and follow up actions on PFM reviews.
· Keenly monitor the implementation of Component related risk management and sustainability plans under the FINMAP.
· Perform such other duties as may be assigned from time to time within the context of the
· GoU PFM reform program.
Qualifications, Skills and Experience:
· The applicant should hold a basic degree in Bachelor of Commerce, Accounting, Finance, Statistics and Economics and must be a professionally qualified accountant with full membership of a professional accounting body.
· Possession of a post graduate qualification in a related discipline.
· At least six years professional accounting experience with a reputable organization is required.
· Mentoring and training skills experience necessary.
· Excellent inter-personal, demonstrated ability to work in a team and communication skills will be necessary.
· A sound operating knowledge of computers is essential, as well as working knowledge of automated financial management systems.
· Previous experience in public sector financial management; experience in design and implementation and/or working with automated financial management information systems; and proven experience in consulting assignments will be an added advantage.
How to Apply:
All candidates should send their applications, updated CVs and copies of academic certificates should be addressed and submitted to the address below. Envelopes should have clear reference to the job applied for. Send to:
The Programme Coordinator,
The Third Financial Management and Accountability Programme (FINMAP III),
Ministry of Finance, Planning & Economic Development Finance Building; 3rd Floor, Room 3.4 Plot 2/12 Apollo Kaggwa Road P 0 Box 8147, Kampala. Uganda.
Email to: firstname.lastname@example.org
Deadline: 9th December 2016 by 17:00hrs
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