Deputy Regional Manager Job Careers - M-KOPA Solar Ltd

Job Title:    Deputy Regional Manager Organization: M-KOPA Solar Ltd Duty Station: Country wide, Uganda Reports to: Regional Manag...

11 October 2016

Procurement and Administrative Coordinator Career Jobs - Fred Hutchinson Cancer Research Center (Fred Hutch)

Organisation: Fred Hutchinson Cancer Research Center (Fred Hutch)
Duty Station: Kampala, Uganda
Reports to: Site Administrator

About US:
Fred Hutchinson Cancer Research Center (Fred Hutch), home of three Nobel laureates, is an independent, non-profit research institution dedicated to the development and advancement of biomedical research to eliminate cancer and other potentially fatal diseases. Recognized internationally for its pioneering work in bone-marrow transplantation, the Center’s five scientific divisions collaborate to form a unique environment for conducting basic and applied science.

The Uganda Cancer Institute (UCI)/Hutchinson Center Cancer Alliance is a collaborative venture with the UCI and Fred Hutch to establish a state-of-the-art cancer treatment facility located in Kampala, Uganda. The aim of this joint effort between Fred Hutch's Global Oncology program (GO), and the UCI, is the development of new low-cost prevention and treatment strategies for ameliorating the high burden of infection-related cancers. Clinicians and scientists work together to enhance patient access to care, diagnosis and research-based treatment. The UCI/Hutchinson Center Cancer Alliance seeks to develop effective prevention and treatment strategies for infection-associated cancers to benefit the millions of people in Uganda, the United States and worldwide who suffer from these malignancies.

Job Summary: The Procurement and Administrative Coordinator will provide procurement, stores management, administration and logistics support to all HCRI-Uganda programs.

Key Duties and Responsibilities: 
·         The incumbent will compute and compile all procurement requirements from line departments and collect all required approvals prior to purchase
·         Prepare vendor agreements, follow up agreement review for tax compliance and shepherd them through the process for administrative review and approval
·         Handle supplier correspondence about procurement procedures and updates
·         Work in liaison with the suppliers and other stakeholders to ensure timely delivery of goods and services as per contract agreements
·         Ensure timely payments to suppliers by liaising with relevant departments
·         Advertise tenders, receive and register bids
·         Attend to inquiries and notify bidders of the outcome of the bidding process
·         Establish, maintain and update procurement filing system, records and supplier database
·         Provide periodic procurement reports on assigned duties
·         Maintain the updated Approved Vendor List
General Administration:
·         Ensure that the Kira Rd office building, equipment and surroundings are kept tidy, and in good working condition at all time.
·         Perform general office work as assigned by the Site Administrator.
·         Responsible for the safe keeping of office documents including organizing, filing and retrieving them.
·         Provide administrative support for HCRI-Ug or Collaboration-related meetings including taking meeting minutes and recording action items as requested.
·         Provide administrative assistance to senior HCRI-Ug staff, as requested
Transport and Logistics:
·         Mentor and supervise the HCRI-Uganda Driver including developing weekly/daily schedules and coordinating between staff to allocate use of the vehicle
·         Regularly monitor vehicle mileage log on a weekly basis and review completed monthly activity reports for Site Administrator approval every first day of the month
·         Ensures that the vehicle policy and procedures are being met and maintenance/service are achieved in a timely manner
·         Manage HCRI-Uganda staff use of hired transport. Track usage of hired transport and provide monthly reports to Site Administrator
Stores Management:
·         Manage the day to day operations of the stores supplies
·         Ensure that all stock movement are properly authenticated and correctly recorded
·         Maintain appropriate stock levels at all time
·         Ensure stock is stored in a safe and secure manner
·         Ensure the store is maintained in an orderly   and clean condition at all time based on best practices
·         Prevent dangerous or careless practices in the lifting and shifting of heavy items
·         Implement safety/fire regulations in the store
·         Prepare and submit monthly stock reports to Site Administrator

Qualifications, Skills and Experience: 
·         The applicant must hold a bachelor’s degree in a relevant area with a bias in procurement & logistics
·         At least three years’ experience in a similar position in a busy organization
·         Excellent interpersonal skills
·         Strong work-ethic and solid integrity
·         Concern for quality and standards
·         Excellent communication and time management skills
·         Strong computer and word processing skills and proficiency with a variety of software packages including Skype, Microsoft Outlook, Word, and Excel.
·         Must have work authorization in Uganda

How to Apply:
All suitably qualified and interested candidates should send their applications online at the link below.

For more of the latest jobs, please visit or find us on our facebook page

Related Posts Plugin for WordPress, Blogger...