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Admin Jobs – Executive Assistant at Uganda Christian University (UCU)
Job Title: Executive Assistant
Organisation: Uganda
Christian University (UCU)
Christian University (UCU)
Duty Station: Mukono, Uganda
About UCU:
Uganda Christian University was founded when the historic Bishop Tucker
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
Theological College was promoted as a university in 1997. Bishop Tucker
Theological College trained clergy and educators during its 84-year history
from 1913-1997. The local chief, Hamu Mukasa, granted land for the college to
operate in Mukono. International partnerships were part of the College’s
missionary history. The Church Mission Society teamed with Ugandan leaders and
others to assure the College had the necessary intellectual and other capital.
By the late 1990s, the Church of Uganda sought to have a broader impact on
society through the higher education – not only of clergy but of other
professionals as well. Uganda Christian University was established in 1997.
Job Summary: The Executive
Assistant will serve and provide high level administrative support to the
Office of the Deputy Vice Chancellor (Academic Affairs), through planning,
organizing, coordinating and participation in all matters to support the smooth
running of the Office. The incumbent must exercise a high degree of initiative,
tact and judgment and be a person of high integrity to protect the information
and data they may come across while performing their duties.
Assistant will serve and provide high level administrative support to the
Office of the Deputy Vice Chancellor (Academic Affairs), through planning,
organizing, coordinating and participation in all matters to support the smooth
running of the Office. The incumbent must exercise a high degree of initiative,
tact and judgment and be a person of high integrity to protect the information
and data they may come across while performing their duties.
Key Duties and
Responsibilities:
Responsibilities:
·
Oversee and coordinate the arrangements for all
Board meetings and events that are the responsibility of the Deputy Vice
Chancellor (Academic Affairs)
Oversee and coordinate the arrangements for all
Board meetings and events that are the responsibility of the Deputy Vice
Chancellor (Academic Affairs)
·
Carry out office management and administrative
detail functions to assist the operations of the office of the Deputy Vice
Chancellor (Academic Affairs)
Carry out office management and administrative
detail functions to assist the operations of the office of the Deputy Vice
Chancellor (Academic Affairs)
·
The incumbent will process administrative
details not requiring the immediate attention of the Deputy Vice Chancellor
(Academic Affairs)
The incumbent will process administrative
details not requiring the immediate attention of the Deputy Vice Chancellor
(Academic Affairs)
·
Plan, organise, prioritise and process a variety
of assignments with other departments, Faculties and divisions
Plan, organise, prioritise and process a variety
of assignments with other departments, Faculties and divisions
·
Screen telephone calls and visitors in a polite
and professional manner
Screen telephone calls and visitors in a polite
and professional manner
·
Perform diverse secretarial and clerical duties
Perform diverse secretarial and clerical duties
·
Support the overflow needs of other departments,
faculties and divisions
Support the overflow needs of other departments,
faculties and divisions
·
Perform any other official duties as may be
assigned by the Supervisor.
Perform any other official duties as may be
assigned by the Supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the UCU Executive
Assistant career opportunity should hold a Master’s degree in any of the
following areas, Business, Management, Law, Mass Communication or English
Literature from a recognized institution of higher learning
The ideal candidate for the UCU Executive
Assistant career opportunity should hold a Master’s degree in any of the
following areas, Business, Management, Law, Mass Communication or English
Literature from a recognized institution of higher learning
·
At least three years’ experience in minute
writing, editing and safe keeping of records
At least three years’ experience in minute
writing, editing and safe keeping of records
·
Thorough knowledge of higher education
administration subject matter and student development theory to act as a
resource for the exploration of new ideas
Thorough knowledge of higher education
administration subject matter and student development theory to act as a
resource for the exploration of new ideas
·
Collaborative, problem solving, planning and
organizational skills, strong oral, written, presentation and interpersonal
skills
Collaborative, problem solving, planning and
organizational skills, strong oral, written, presentation and interpersonal
skills
·
Excellent communication and organizational
skills combined with a high level of computer literacy
Excellent communication and organizational
skills combined with a high level of computer literacy
·
Excellent interpersonal and networking skills
Excellent interpersonal and networking skills
·
The incumbent must also demonstrate the
following personal attributes: be honest and trustworthy, be respectful, a
committed Christian who possess cultural awareness and sensitivity and is
flexible to demonstrate sound work ethics
The incumbent must also demonstrate the
following personal attributes: be honest and trustworthy, be respectful, a
committed Christian who possess cultural awareness and sensitivity and is
flexible to demonstrate sound work ethics
How to Apply:
All qualified candidates should send two (2) copies of an application
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three (Academic, Leadership, Pastoral) references. Please remember to
attach two (2) copies of academic and professional certificates and transcripts
to:
letter clearly demonstrating suitability together with updated Curriculum Vitae
and three (Academic, Leadership, Pastoral) references. Please remember to
attach two (2) copies of academic and professional certificates and transcripts
to:
The Manager, Human Resource & Administration,
Uganda Christian University,
Pilkington Building,
P.O. Box 4, Mukono, Uganda
Deadline: 21st
October 2016 by 5:00 pm
October 2016 by 5:00 pm
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