USAID SOCY Grants and Compliance Manager Job Placement – Catholic Relief Services (CRS)

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Job Title:         Grants and Compliance Manager
Organization: Catholic
Relief Services (CRS)
Project Name: USAID
Sustainable Outcomes for Children and Youth in Central and Western Uganda
Duty Station: Kampala,
Uganda
Reports to: Finance and
Compliance Director
About US:
Catholic Relief Services (CRS) is an international non-profit
organization which implements the commitment of the Bishops of the United
States to assist the poor and vulnerable overseas. Our Catholic identity is at
the heart of our mission and operations. We welcome as a part of our staff and as
partners people of all faiths and secular traditions who share our values and
our commitment to serving those in need.
About SOCY Project:
Catholic Relief Services (CRS) is implementing “Sustainable
Outcomes for Children and Youth in Central and Western Uganda” Project
over the next five years. The objective of the Project is to improve the
health, nutrition, education and psychosocial wellbeing of vulnerable
populations, as well as reduce abuse, exploitation and neglect to a minimum of
625,000 children and 101,500 households in 17 districts in central and western
Uganda. The consortium partners include Action for Community Development
(ACODEV), African Network for Prevention and Protection against Child Abuse and
Neglect (ANPPCAN), TPO Uganda, and Futures Group. Over 30 staff are supporting
this project of $38.5 million through USAID funding. The Grants and Compliance
unit covers all partner accounting for over 20 partners, which included
Consortium Partners, Resource Partners and Civil Society Organizations.
Job Summary: The Grants and
Compliance Manager will provide overall management of sub-grants, trainings in
program and finance management, offer support to consortium partners and local
implementing partners on sub-grant management and assist in reviewing
sub-grants agreements. S/he will ensure compliance to regulations, accepted
accounting practices and manage partner cash advances and liquidations. The
incumbent will build the partners’ capacity to ensure improved compliance with
donor requirements and to manage the grant. S/he will assist the partners in
the budget development process and perform budget analysis duties as assigned
by the Finance and Compliance Director. The jobholder assists in the
interpretation of USAID regulations for local partners and Grants and
Compliance Officers. S/he coordinates the assessment and identification of
needs for training in compliance, budgeting and financial management and their
implementation.
Key Duties and
Responsibilities: 
Grants Management & Compliance:
  • Serve as the partner point of contact on
    grant management and compliance issues. 2. Assist with the preparation of
    standard grant agreements for partners and maintain individual partner
    files.
  • The incumbent will ensure the maintenance
    of all files, records and documents relating to the project.
  • Coordinate the development and
    implementation of grant management capacity building activities such as
    trainings at partner level.
  • Regularly monitor all local partners’
    capacity in meeting grant reporting and compliance regulations, report the
    findings to the Finance and Compliance Director and initiate corrective
    measures.
  • Supervise the monitoring of IPs and CSOs
    by Grants and Compliance Officers and review Monitoring Visit Reports.
  • Offer support in the coordination of
    meetings/trainings related to grant reporting and compliance
  • Regularly monitor the capacity of grants
    and compliance officers to monitor and comply with regulations and
    initiate steps to improve the same.
Budgeting:
  • Keenly review partners’ budgets and
    provide comments/recommend approval by Finance and Compliance Director.
  • Regularly monitor partner budgets and
    expenses at least on a monthly basis and compare actual expenditure
    against cash forecast to ensure adequate cash holding partner level.
  • Support the Finance and Compliance
    Director to build the capacity of Grants and Compliance Officers to
    support partners on budgeting
Partners’ Financial Support:
  • Ensure that the Grants and Compliance
    Officers provide direct technical support in all aspects of finance for
    Partners.
  • Identify partners’ training needs, and
    recommend to the Finance and Compliance Director training curriculum to
    address the needs.
  • Regularly monitor and assess each
    partners’ ability to accurately record and post all financial transactions
    and provide feedback to Grants and Compliance Officers and partners.
  • Advise on GAAP and basic accounting
    records to be maintained at partners.
Internal Control Assessments and Site Visits:
  • Conduct together with Grants and
    Compliance Officers partner financial management assessment using CRS
    Internal Control and Monitoring/ information gathering tools, as required.
  • Regularly visit the partner to monitor the
    performance of Grants and Compliance Officers and partner and provide
    support.
  • Support the Grants and Compliance Officers
    to report on implementation of Internal Controls Improvement Plan.
Financial management:
  • Ensure that advances to partners are
    liquidated in a timely manner.
  • Provide support in the review of
    liquidation reports and partner advances within the sub-grant budgets
    ensuring that all liquidations are processed according to grant and CRS
    guidelines
  • Ensure that all project assets with
    partners are verified and reconciled on a regular basis.
  • Maintain and track sub-recipient
    agreements and amendments, obligated amounts and update grant files.
  • Consolidate quarterly cash forecasts from
    partners and submit to the Finance and Compliance Director.
Staff Management:
  • Lead, direct, mentor and coach Grants and
    compliance staff.
  • Assist in setting annual finance and
    compliance targets and ensure that specific tasks are built in every
    compliance staff performance plan.
  • Motivate, develop, coach and appraise
    subordinate staff in accordance with CRS Performance Management System
    (PMS) and Catholic Social Teachings (CST)
  • Review and recommend updating of Grants
    and Compliance Officers’ job descriptions regularly.
Qualifications, Skills and
Experience:
  • The ideal candidate for the Catholic
    Relief Services (CRS) Grants and Compliance Manager  job opportunity should hold a Bachelor’s Degree in Finance,
    Administration or Accounting, MBA preferred.
  • A minimum of five years’ experience working with a large NGO, of which three
    years managing sub-grants especially USG.
  • Excellent
    coordination skills and a demonstrated ability to multi-task.
  • Strong
    personnel management, administrative and financial skills.
  • Ability to review and analyze partner
    budgets.
  • Strong
    diplomatic skills and proven ability to work in a multi-partner program.
  • Proven
    experience in building, strengthening and sustaining management and
    financial capacity.
  • Excellent
    English language oral and written communication skills.
  • Proficiency
    in Microsoft Office suite, including Word, Excel, PowerPoint and Outlook.
  • Excellent
    interpersonal, oral and written communication and negotiation sills.
  • Fluent
    written and spoken English.
  • Extremely
    flexible, and have the ability to cope with stressful situations.
  • Ability
    to maintain performance expectations and strong working relationships.
  • Past
    experience with and enthusiasm for on the job training.
  • Computer
    literacy skills i.e. Knowledge of Microsoft Office software (Word,
    Excel, utlook, and Internet) required.
  • Desire
    to work effectively in a team, oriented environment.
  • Agency-wide Competencies (for all CRS
    Staff):     Serves with Integrity, Models Stewardship, Cultivates
    Constructive Relationships, Promotes Learning
How to Apply:
All suitably qualified and interested Ugandan candidates are encouraged
to send their cover letters, CVs and three work references (names and contact
information only) to ug_recruitment@crs.org.
Deadline: 10th
October 2016
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