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30 September 2016

UN Logistics and Assets Management Officer Jobs - United Nations Office for Project Services (UNOPS)

Organisation: United Nations Office for Project Services (UNOPS)
Vacancy Code: VA/2016/B5001/10964
Duty Station: Kampala, Uganda
Reports to: Support Services Officer

About UNOPS:
The United Nations Office for Project Services (UNOPS) strives to expand the capacity of the UN system and its partners to implement peace building, humanitarian and development operations that matter for people in need. Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness. By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

Key Duties and Responsibilities: 
The Logistics and Assets Management Officer will be responsible for supporting the programme related functions in the UNISFA AoO in the following areas:
  • Streamline asset management services, focusing on achievement of the following results:
  • Keenly review and assist in the day-to-day management and reporting of assets,  maintain an accounting system for all UNOPS managed equipment and properties in accordance UNOPS lease and asset management policy
  • Review and update the existing asset management and accounting system for all UNOPS managed equipment and properties in accordance with UNOPS asset management policy
  • Streamline Abyei’s programme wide asset management framework in collaboration with the Support Service Officer (SSO) in country
  • Carry out routine inspection and physical verification of all stores and equipment, ensure databases are up to date on the quantity, quality, serviceability, and location of relevant equipment/items
  • Ensure that a register for assets, non-expendable property and equipment is maintained/updated for all programme locations on a regular basis
  • Implement internal control system which ensures that goods in transit are tracked and monitored and the asset registry records are updated on a regular basis
  • Prepare relevant asset disposal documentation for review and approval in accordance with UNOPS rules and regulations
Provide assistance to ensure efficient logistics services, focusing on achievement of the following results:
  • Actively contribute substantively in the development and implementation of a comprehensive logistics system that will operate in accordance with UNOPS logistical procedures
  • Implement a coherent programme wide logistical supply system which will come into effect in accordance with UNOPS procurement rules and regulations
  • Carry out all programme logistical services in accordance with UNOPS rules and regulations   
  • Routinely facilitate knowledge building and sharing focusing on achievement of the following results:
  • Organize trainings for the support and operations staff on supply chain, logistics and asset management processes to ensure the capacity building of the existing support staff at each programme location
  • Ensure that programme appointed support staff are fully aware of UNOPS rules and regulations regarding asset management, as well as programme specific asset management framework
  • Ensure compliance with relevant asset management rules and regulations, and in doing so ensure that support staff is able to carry out asset management functions independently and in accordance with relevant rules
  • Introduce and synthesize lessons learnt and best practices in logistics and asset management
  • Contribute to knowledge networks and communities of practice
  • Perform other related duties as required

Qualifications, Skills and Experience:
  • The ideal candidate for the United Nations Office for Project Services (UNOPS) Logistics and Assets Management Officer job vacancy should hold an Advanced University Degree (Masters Degree or equivalent) in Public Administration, Supply Chain Management, Logistics, Asset Management or related subjects with at least two (2) years of relevant work experience; or a First level University degree (Bachelors Degree or equivalent) with four (4) years of experience; or a Secondary school diploma or equivalent with eight (8) years of experience may be accepted in lieu of advance degree.
  • At least two (2) years of experience in asset management, supply chain management, cargo management or logistics; or two years of combined experience in any of the aforementioned fields
  • Previous experience in supporting projects and working with clients is required
  • Possession of a Valid driver’s license is required
  • Professional Certification in Supply Chain Management is desired
  • Professional Certification in Asset Management is desired
  • Previous experience working with UNOPS or other UN agency is considered an advantage   
  • Experience in managing assets for an international organisation is an asset
  • Previously work experience in Sudan/South Sudan is desired
  • Ability to adapt and engage in implementation of new systems is desired
  • Excellent inter-personal and communication skills is desired
  • Fluency in English (Speaking, reading and writing) is required
  • Knowledge of other UN languages is desired

Personal Competencies:
  • Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
  • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignment, adjusts priorities as requires; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently
  • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in project

How to Apply:
If interested in joining the United Nations Office for Project Services (UNOPS) in the aforementioned capacity, please click on link below to visit website and create profile or express interest if you already have a profile on the UN system.

Deadline: 20th October 2016

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