Job Title: Human Resources Officer
Organization: United Nations Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe, Uganda
Job Opening Number: 66283
Reports to: Service Line Manager
The Regional Service Centre Steering Committee is the decision-making body for RSCE, in compliance with General Assembly resolutions, United Nations Secretariat rules and regulations, strategic guidance from United Nations Headquarters and oversight bodies. The Steering Committee consults with the Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned, managed and staffed by the regional missions it serves. This framework reinforces the existing missions’ chain of command structures and lines of authority in a manner that does not create an additional layer between Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within delegated authority, the Human Resources Officer will be responsible for the following duties:
Monitoring, Reporting and Internal Communication:
· Significantly contribute to the monitoring and evaluation of the implementation of delegated authorities, through, inter-alia, the Human Resources Management Scorecard (HRM-S), Service Level Agreements, HRM-S indicators, and the Senior Managers’ Compact.
· Develop and implement practices and procedures based on HR policies to meet the evolving needs of the Service Line.
· In charge of monitoring the implementation of human resources policies, practices and procedures in the Service Line.
· Actively participates in the preparation of special reports, standard operating procedures (SOPs), and information circulars and participate and/or lead special human resources projects.
Administration of entitlements:
· Responsible for providing advice on the application of policies, regulations and rules. Review and provide advice on exceptions to policies, regulation and rules.
· Determine and recommend benefits and entitlements for staff on the basis of contractual status.
· Keenly review policies and procedures and recommends changes as required.
· Review and recommend the level of remuneration for consultants.
· Supervise and monitor the work of the Human Resources Assistants in carrying out all human resources administrative transactions including preparation of personnel actions and extensions of contracts.
· Monitor and follow up on separations with colleagues in New York, with Payroll and with the UNJSPF in relation to payments of final benefits.
· Provide data on staff separations on a regular basis.
Recruitment and Placement:
· Responsible for identifying upcoming vacancies in coordination with client offices; preparing job openings; review applications for eligibility; arranging and conducting interviews; reviewing recommendations on the selection of a candidates by client offices; serving as ex-officio in interview panels; and preparing/presenting cases to review boards.
· Prepare job offers for successful candidates; monitor and evaluate recruitment and placement-related activities of client offices; and recommend changes or corrections related to procedures to these offices.
· Plan, organize, develop and coordinate assessments related to recruitment of professional, general service and other categories of staff, if needed.
· Perform any other duties as required.
Qualifications, Skills and Experience:
· The ideal candidate for the United Nations RSCE Human Resources Officer career opportunity should hold a High school diploma or equivalent. Technical or vocational certificate in human resources management, business or public administration, education or related area is required.
· At least ten years of progressively responsible experience in human resources management, administrative services or a related area. The minimum years of relevant experience is reduced to five (5) years for candidates who possess a first level university degree.
· Previous experience in the application of Human Resource Management Systems (for example: Inspira, Umoja, or related) is required. Experience working in a post-conflict environment outside home country is required. Supervisory experience is desirable.
· Languages: Fluency in oral and written English is required.
· Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Demonstrated in-depth technical knowledge of all aspects of administration with proven analytical skills. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
· Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
· Planning & Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently
· Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 14th September 2016
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