Job Title: Project Coordinator
Organization: Plan International
Duty Station: Uganda
Reports to: Emergency Response Manager
Plan International was founded over 75 years ago and is one of the oldest and largest children’s development organizations (non-profit / INGOs) in the world. We work in 50 developing countries across Africa, Asia and the Americas to promote child rights and lift millions of children out of poverty. Plan’s vision is of a world in which all children realize their full potential in societies that respect people's rights and dignity. Plan is independent, with no religious, political or governmental affiliations.
Job Summary: The Project Coordinator will lead and manage the SIDA Rapid Response Mechanism (RRM) project team and associated emergency programmes in Adjumani Office. The Project Coordinator will provide day-to-day supervision, guidance and on the job training for staff and NGO partners. The Project Coordinator will work closely with the project team and other project stakeholders (local government, NGO partners and communities). The incumbent will also ensure that the project activities are implemented in a timely and efficient manner to ensure access to protection and WASH services for 4,500 girls, boys and 1,500 adult community members in the targeted two (2) newly established refugee settlements and host communities in Maaji III and Pagirinya in Adjumani district. The Project Coordinator is responsible for the quality and effectiveness of the SIDA RRM project. He/she is the leader of the project team, responsible and accountable for developing, coordinating and managing project activities. The coordinator is responsible for ensuring the development and delivery of project response plan.
Key Duties and Responsibilities:
Assessment, Programme Design and Planning:
- Work in close association with the ERM and the ERT, executes emergency assessments and an Integrated Emergency Response Plan and exit strategies developed and implemented.
- Keeps Emergency Response Manager and the Disaster Response Manager informed about progress on assessment, emergency response plan, project plans and implementation, progress reports, and other significant developments.
- Coordinates the development of all project implementation plans and budgets within the framework of the Emergency Response Plan.
- Supports project design and proposal preparations for institutional and public funding.
Emergency Project Management and Implementation:
- Ensure overall supervision of Child Friendly Spaces activities implemented directly. The Coordinator will hold regular meetings with CFS supervisors to ensure quality programmes are implemented and will receive regular reports and updates on the psychosocial and recreational activities run in the CFS, ensuring that quality monitoring systems are effectively in place. Initiate and oversee recruitment of child protection staff, including volunteers.
- Offers support and direction to ensure an integrated approach between Plan International Uganda and partner organisations
- Works collaborates with the Child Protection Technical Lead and support the development of a capacity building strategy to be rolled out by SC across Greece. This will include: identify priority training needs, and facilitate training for staff, volunteers, partner NGOs, relevant authorities, including police, coast guard, first reception center staff
- Maintains ongoing surveillance of the developing humanitarian emergency situation and adjust activities accordingly.
- Regularly monitors, reports and acquits emergency activities in accordance with Plan International’s humanitarian accountability framework, relevant SPHERE standards, and essential environmental mitigation measures.
- Implements different sectoral activities in a coordinated and cohesive manner.
- Carries out emergency activities in accordance with the Sphere Minimum Standards and Humanitarian Charter in disaster response.
- Ensures that all personnel understand and carry out their duties in accordance with humanitarian principles, core values, the Code of Conduct and SPHERE
Project Management and Leadership:
- Builds and maintains constructive working relationships with other NGOs, UN agencies, OPM and other principle stakeholders.
- Creates the conditions to ensure effective teamwork and morale.
- Promotes a productive work environment with zero tolerance for verbal or physical conduct, or discrimination against other persons on the grounds of race, colour, sex or creed i.e. the Red Cross and NGO Code of Conduct.
- Advises and contributes in the decision processes of the country management team with regard to all issues on the emergency response.
- Oversees and ensures effective budget management through close monitoring and reporting on financial information.
- Makes sure all the project personnel understand and carry out their duties in accordance with humanitarian principles, Plan values, the Red Cross Code of Conduct and SPHERE.
- Assesses, identifies, describes and communicates human resources implications for the team and Plan International Uganda for both existing and anticipated emergency response.
- Regularly monitors ongoing human resources issues and make recommendations and adjustments accordingly.
- Briefs and informs team members on the activities, progress and changes where possible.
Public Relations / Information / Media / Representation:
- Recognises and respects the dignity of disaster victims when sharing any information or conducting publicity and fundraising activities.
- Builds and maintain positive working relationships with other institutions involved in the project. This should include regular contract to ensure they are fully and appropriately involved in the Project. Plus any other aspect that requires local government understanding and support for effective project management.
- Assists line management to meet all required reporting requirements both narrative and financial promptly.
- Complies with Government of Uganda priorities and policies where these complement (are consistent with) with the Plan International’s Mission and Vision as well as with donor contractual obligations and the need to ensure project quality.
- Facilitates and provides the opportunities for counterpart staff and agencies to be aware of and learn from the implementation of all aspects of the project.
- Develops, maintains and strengthens relations with other agencies working in the same geographic or technical area
- Represents Plan International Uganda in all relevant fora as required.
Qualifications, Skills and Experience:
- The applicant for the Plan International Project Coordinator job placement should preferably hold a university degree in Social Work, Human Rights Law, International Relations, Development Studies or similar, or equivalent field experience
- At least three years of professional humanitarian experience.
- Demonstrated empathy and positive attitude towards children ages 0-5, their caregivers, and other stakeholders;
- Previous exposure and experience in community development or with NGO.
- Significant management experience working in an emergency response contexts
- Good team leader and team member skills, including the ability to be part of and organise, support, manage and develop a small team;
- Prior experience of implementing and/or managing programmes for children 0-5;
- Previous experience of managing projects, including project design, monitoring and evaluation (i.e. preparation of documents and reports for external dissemination).
- Prior exposure and experience of and demonstrated ability to effectively network with a diverse range of organisations and government bodies
- Excellent writing, facilitation, and organisational skills. Prior demonstrated results within the UN system or INGO is an asset. .
- Fluency in written and spoken English
- Strong drive for results and ensuring timely delivery of quality products.
- Knowledge on Tackling Inequality and Exclusion
- Have practical field experience in the application of SPHERE standards
- Ability to ride a motorcycle
- Computer literacy i.e. good working knowledge of Microsoft office programmes, including MS Excel, MS Word and MS Power Point.
- Proven skills in teamwork and networking.
- Excellent communication skills (written and oral).
- Excellent skills in documentation and report writing
- Excellent negotiation and influencing skills in multi-cultural contexts
- Ability to generate and interpret financial reports using excel
- Fluent with the local language specifically Lugbara.
How to Apply:
All suitably qualified candidates should send their letters of application, together with updated CVs, contact telephone numbers, copies of relevant certificates, names and contact details of three references plus salary history and send to:
The Ag. Country Human Resources Manager,
Email to: firstname.lastname@example.org.
NB: Only short-listed applicants will be contacted. Please consider your application unsuccessful in case you do not hear from us by 30th November 2016.
Deadline: 30th September, 2016
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