Job Title: NEPA Control Clerk
Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-5 (Ugshs 34,509,568 p.a. inclusive of allowances)
Vacancy Announcement Number: 93-16
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
· United States Agency for International Development (USAID)
· Centers for Disease Control (CDC)
· Peace Corps
Job Summary: The NEPA Control Clerk will mainly be responsible for tracking and monitoring status and location of the complete inventory of non-expendable property, working with all sixteen ICASS agencies and all GSO sections to insure the integrity and safekeeping of USG property and reviewing in-coming/out-going reports. The NEPA Control Clerk will maintain and produce periodic reports. The jobholder will primarily be responsible for inputting data into the NEPA database (containing nearly $8 million worth of property) and maintaining its integrity. The incumbent guides the work of the Assistant NEPA clerk.
Key Duties and Responsibilities:
- Receiving: Enters data from out-going/in-coming orders and receiving reports. Works with receiving clerks and warehouse to determine appropriate item code(s) for different items of inventory; determines life cycle based on 6FAM tables and historical data; and guides the Assistant NEPA clerk.
- Transfer: Maintains master inventory of all mission non-expendable property, numbering individual pieces of property, and records status of issue from the Warehouse to the recipient. Sends a copy of the transfer document to the new responsible officer, establishes suspense date, and ensures receipt of signed accountability documents.
- Utilities: Facilitates interagency property transfers. Changes items codes, property numbers, and responsible officer in NEPA.
- Disposal: Determines, in conjunction with Property Supervisor, which office/residential furniture, furnishings, appliances and equipment are due for disposal. Determines appropriate disposal method, e.g. sale, transfer or destruction. Prepares OF-132 and obtains signatures of the accountable property officer, property management officer, and property disposal officer.
- Maintenance: The Clerk collects maintenance data from procurement forms and work orders. Calculates labor costs, enters into NEPA.
- Reconciliation: Completes annual reconciliation process for all serviced agencies. Supervises physical count and research of all non-expendable office and residential property. Determines if item still exists, where it is located (at residence, in warehouse, on loan, or in repair shop). Completes physical count, consolidates all inventory data, and reconciles differences.
- Procurement: Supports the GSO section in the annual procurement plan by analysing replacement cycles.
- Tracking: The NEPA Control Clerk assists in the CMR/DCMR silverware, hollowware inventory from receipt, change of occupants, and destruction of damaged items and preparation of destruction report.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- The applicants for the United US Embassy NEPA Control Clerk job placement should have completed secondary school both O and A level.
- At least two years of any work which involved meticulous attention to detail experience is required.
- Basic knowledge of operating a computer data input equipment, processes, and procedures, agency regulations, and policies controlling data input is required.
- Ability to tolerate repetitive work.
- Must be able to type 30wpm.
- Excellent interpersonal skills required when dealing with American employees and family members is required.
- Willingness to shift property when recording NEPA numbers.
- Language Proficiency: Level IV English ability (good working knowledge)-both spoken and written is required.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
· Download a completed and signed Universal Application for Employment as a Locally Employed Staff, Download it Here.
· Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.
Deadline: 7th October 2016
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
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