Job Title: Project Manager
Project Name: Family Reintegration and Prevention of Separation (FRAPS) Project
Duty Station: Kampala, Uganda
Reports to: Monitoring, Evaluation & Research (MER) Advisor
Retrak is an international non-profit UK charity working with street connected children in Uganda, Ethiopia, Malawi, Tanzania and Kenya. Retrak works to transform highly vulnerable children’s lives; preserve families; empower communities and give each of them a voice. Retrak’s vision is of a world where no child is forced to live on the streets.
Job Summary: The Project Manager will oversee the Family Reintegration and Prevention of Separation (FRAPS) project implementation, learning and grant management through:
· Working with implementing partners Tigers Club and Child Restoration Outreach (CRO) to review project progress and compile regular grant reports for the donor, Comic Relief
· Managing learning and advocacy activities within the FRAPS project in order to improve practice in reintegration and prevention of separation programmes in Wakiso and Mbale districts
· Building local relationships with governmental and non-governmental agencies to facilitate the planning, implementation and review of enumerations and their findings.
Key Duties and Responsibilities:
1. Coordination of FRAPS project monitoring and grant reporting:
· Work closely with Tigers Club and CRO M&E Managers to ensure monthly reporting, analysis and presentation of FRAPS project results to aid decision-making by project management committee (Retrak programmes, MEL and grant directors/managers, partner CDs and senior staff).
· Coordinate and compile narrative, results and financial reports from Tigers Club and CRO as required by Comic Relief, providing feedback and support to partner staff as needed.
· The incumbent will work closely with partner Country Directors, facilitate quarterly project update meetings including developing, disseminating and following up action plans.
· Coordinate and compile annual project reports outlining key activities, outputs and outcomes.
2. Management of a FRAPS learning activities:
· With partner Country Directors, facilitate annual project learning meetings to aid staff reflection on outcome results, especially qualitative, in order to document learning, good practice and recommendations for action.
· With partner Project Leads, facilitate annual community learning meetings, attended by children, community and district representatives, to aid reflection on outcome results, especially qualitative, in order to document learning, good practice and recommendations for action.
· With partner Project Leads and M&E Managers, coordinate and compile annual (Y1,3) learning reports outlining key learning activities and outcomes, especially in relation to project learning questions.
· With Retrak MER Advisor, coordinate internal mid-term review (Y2) data collection activities and report writing and review, in support of partner M&E Managers.
· With Retrak MER Advisor, coordinate external final evaluation (Y4).
3. Coordination of FRAPS advocacy activities:
· Alongside partner Country Directors and senior staff, build relationships with key ministry and district officials (Wakiso and Mbale) in order to ensure local officials engage with the learning from the project around reintegration and prevention of family-child separation.
· Alongside partner Country Directors and senior project staff, build relationships with other agencies operating in Wakiso and Mbale districts who have a focus on reintegration and prevention of family-child separation.
· Actively facilitate district level learning events, attended by ministry and district officials and staff from other agencies, as well as local leaders, to promote sharing, discussion and documentation of learning related to reintegration and prevention of family-child separation.
· Work alongside partner senior staff and district officials to agree a common approach to supporting highly vulnerable children, families and communities dealing with reintegration and prevention of family-child separation across each district.
4. Coordination of enumeration activities:
· Build and manage working relationships with key ministry, district and civil society actors who are interested in and could benefit from an enumeration of children on the streets in Kampala and Mbale.
· In each location, lead discussions with local actors on methodology and definitions, in order to come to an agreement which can operationalised.
· Work closely with local actors to mobilise sufficient enumerators who have experience of street work and engagement with vulnerable children.
· Work in liaison with the enumeration research team, led by the MER Advisor, facilitate enumeration process including the co-ordination of field work.
· Present draft findings to local stakeholders in order to generate interpretations, explanations and queries.
· Organise the launch of the enumeration report in collaboration with key stakeholders.
· Follow-up with key stakeholder 6 months and 1 year after launch of results to find out how the results have encouraged learning and been used to inform policy and practice.
· Uphold and work within Retrak’s policies and procedures, including Equal Opportunities, Health and Safety and Child & Vulnerable Adult Protection policies.
· Undertake all activities in line with Retrak’s core values of boldness, innovation, excellence and respect, including promoting and advocating these to others.
· Travel to Retrak field operations as and when required.
· Undertake any other duties, as appropriate to the post, as delegated by MER Advisor.
Qualifications, Skills and Experience:
· The applicant should preferably hold a degree in a relevant field, preferably social work, or in behavioural or social sciences
· Previous experience of managing projects related to child protection
· Prior experience of managing grants within an NGO environment
· Previous experience of leading learning activities to ensure information is utilised to improve service delivery
· Prior experience of working alongside government officials and other NGOs to achieve mutual goals
· Previous exposure and experience of managing project related to reintegration and prevention of family-child separation is desired
· Broad knowledge and understanding of child protection programmes
· Broad knowledge and understanding of how to make the most use of information to inform decision-making and learning
· Ability to think critically about results, both quantitative and qualitative
· Working knowledge of and a commitment to child-friendly, community-based and participatory facilitation
· Knowledge of grant management processes, including donor relations and report writing
· Broad understanding of Uganda government systems related to child protection at national, district and community levels
· Ability to facilitate discussions and encourage learning amongst children, community members, government officials and staff.
· High level capacity in using both word-processing and spreadsheet computer software, as well as database and statistical packages
· Capacity to write clear and relevant reports with a high level of English
· Excellent interpersonal and relational skills
· Able to work and be empathetic with children, families and communities from all backgrounds,
· Ability to manage, motivate, develop and inspire people to perform to their best ability.
· Ability to prioritise work and meet deadlines.
· Broad understanding of reintegration and prevention of family-child separation is desired
· Knowledge of qualitative data analysis is an added advantage
· Have an active and vibrant Christian faith and be able to promote this when called upon.
· Well organised, self-directed, flexible and committed to achieving high standards.
· Willingness to contribute to staff meetings, staff away days/retreats as they arise.
· Results-oriented with the ability to be creative and innovative.
· Demonstrable commitment to and the ability to uphold and promote Retrak’s core values of boldness, innovation, excellence and respect in all activities.
How to Apply:
All suitably qualified Ugandan nationals should send a cover letter stating how you meet the person specification and why you feel you are suitable for the post, together with an updated CV to: firstname.lastname@example.org
Deadline: 12th September, 2016
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