Organisation: United States US Embassy, US Mission in Uganda
Duty Station: Kampala, Uganda
Salary Grade: FSN-12 (Ugshs 191,547,014 to 282,336,746 p.a. inclusive of allowances)
Vacancy Announcement Number: 84-16
About US Embassy:
The United States Embassy in Kampala, Uganda has enjoyed diplomatic relations with Uganda for over 30 years. Ambassador Deborah R. Malac currently heads the U.S Mission to Uganda. The Mission is composed of several offices and organizations all working under the auspices of the Embassy and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
· United States Agency for International Development (USAID)
· Centers for Disease Control (CDC)
· Peace Corps
Job Summary: The USAID Project Management Specialist (HIV/AIDS) serves as a Senior Officer and Deputy of the HIV/AIDS Team Leader within USAID/Uganda Development Objective 3; Improved Health and Nutrition Status in focus areas and Population Groups (DO3). DO3 is the largest Development Objective in USAID/Uganda, with 40 staff and an annual budget of $210 million. The health and HIV/AIDS Office is divided into four sub-teams – HIV/AIDS, Health Systems Strengthening, Family Health, Malaria/ Emerging Pandemic Threats, plus a Program Support Unit. The incumbent serves as the team’s senior advisor on HIV/AIDS issues and provides leadership in identifying opportunities for USG engagement in HIV/AIDS prevention, care and treatment programming. He/she is will take a lead role in identifying ways for effective collaboration and coordination with the Government of Uganda and other development partners. He/she will work across DO3 and other offices in the mission to support a coordinated, strategic approach to HIV programming. He/she serves as Acting Team Leader during the absence of the HIV/AIDS team leader, including attendance and participation in DO, Mission and external stakeholder meetings. The incumbent ensures that the Mission has the necessary strategic, technical, and management expertise to handle and successfully implement HIV/AIDS programs and activities in USAID/Uganda’s portfolio.
Key Duties and Responsibilities:
1. Strategic and Technical Leadership 30%
· Provides senior/high level technical advice to Mission and the Ministry of Health in the areas of HIV/AIDS and participating in strategic decision making, budget allocations, and project design and management.
· Develops and implements a strategic approach to HIV/AIDS prevention, care and treatment in collaboration with other team members, USAID support and technical teams as appropriate.
· Responsible for technical input into the Mission’s strategic planning and reporting for PEPFAR and other Presidential and Central initiatives.
· Facilitates efficient integration of activities across USAID’s DO3 portfolio and the Mission at large.
· Engages, alongside the HIV/AIDS Team Leader, in HIV/AIDS Donor Meetings and other Advisory Committees to advise, comment, and participate in strategic decisions affecting the HIV/AIDS response in Uganda.
· Engages in HIV/AIDS strategic planning with MOH, other donors and partners, including regular participation in the national level HIV/AIDS technical working groups and related committees as well as participating in periodic Joint AIDS reviews.
· Represents the U.S. Government in multilateral coordination efforts such as the Global Fund for AIDS, Tuberculosis and Malaria, including giving technical and strategic advice, and input to Global Fund Concept Notes, proposals and review processes.
· Provides strategic direction and technical input to key USAID governmental and non-governmental partners on their HIV/AIDS strategies, work plans, monitoring and evaluations.
· Participates as a senior USAID/Uganda representative in national level technical, programmatic and policy meetings and consultations related to HIV/AIDS including meetings with potential partners, local conferences, working groups, launches and occasional international events.
· Provides leadership and backstopping the HIV/AIDS Team leader in his/her absence.
· Drafts talking points, assisting with high level visits (e.g. Congressional, political appointees, senior representatives from US Government) and developing/updating briefing materials as it relates to HIV/AIDS activities.
· Other technical and representational duties as assigned.
2. Project Planning, Management, Monitoring and Evaluation 25% The Deputy serves as the Mission’s source of technical and organizational leadership on the design, implementation, monitoring and evaluation of HIV/AIDS programs. S/he ensures that HIV/AIDS activities achieve their intended results.
i. Technical and project management
· Analytically assesses the HIV/AIDS portfolio, the performance of partners, the available budget, the need for additional activities or ending activities, and facilitates design of new projects or activities necessary to achieve strategic objectives.
· Actively participates or takes the lead on each stage of project design for new activities, including drafting and getting approval for concept papers, writing scopes of work, evaluating applications/proposals, and starting up new projects.
· Ensures that implementing partners abide by their reporting requirements, including quarterly reports, trip reports, accruals, PMPs, annual reports, and other requirements such as PEPFAR reporting or other requests. This includes support supervision and guidance to other technical and support staff in the HIV/AIDS office as necessary.
· Participates in routine USAID/Uganda implementing partners meetings to discuss technical and programmatic direction of the HIV/AIDS program.
· Maintains a technical portfolio as Contracting Officer’s Representative (COR) and/or Activity Manager, which includes review and approval of workplans, budgets, quarterly and annual reports, performance monitoring plans, monitoring activities through field visits and ensuring that financial reporting (accruals/vouchers) are submitted to FMO as required.
· Identifies opportunities and strengthens existing opportunities for integration of HIV/AIDS with health, economic growth and governance activities, and other areas of the Mission as appropriate.
· Technically advises and makes recommendations on the need for short-term technical assistance from USAID/Washington central projects and writes the technical components of the scope of work for the consultants.
· Prepares reports and responses to USAID/Washington requests for information.
ii. Monitoring and Evaluation
· In collaboration with the Monitoring and Evaluation Advisor, the Deputy manages the HIV/AIDS analytical agenda for national HIV/AIDS surveys such as the UHIA and other studies.
· Work in close collaboration with the Monitoring and Evaluation Advisor and HIV/AIDS office staff, the Deputy initiates and coordinates targeted analyses of HIV/AIDS data to generate trends and patterns to inform planning and programming.
3. Financial Management 25%
· Supports the HIV/AIDS Team Leader to monitor the $154.4 million HIV/AIDS annual budget and works in collaboration with the assigned Financial Analyst to ensure that budgets are up to date, reprogramming is completed, and budgetary changes well documented and approved by Health and HIV/AIDS Office Director and HIV/AIDS Team Leader.
· Ensures that DO3 Technical Working Group members are appropriately informed of their COP budget ceilings and coordinates with other DO3 teams to confirm budget appropriations for projects with multiple funding sources.
· Works with the Program Office and the Financial Officer and the Office of Acquisition and Assistance to help track HIV/AIDS activities in areas of annual funding amounts, field support, MAARDS, and management units.
· Leads budget allocation discussions for USAID/Uganda HIV/AIDS funds and makes recommendations to the Team Leader and Office Director.
· Regularly monitors the HIV/AIDS budget through quarterly accruals and pipeline analyses and actively participates in Mission portfolio and pipeline reviews.
4. Supervision, Coaching/Mentoring and Staff Support 20%
· Supervises up to three technical FSNs which includes developing annual work objectives, mentoring, facilitating professional development, completing annual performance reviews and providing performance feedback.
· Works closely with HIV/AIDS office staff to determine training needs, helps identify appropriate training opportunities, and ensures fair participation in training with approval of the HIV/AIDS Team Leader and Health and HIV/AIDS Office Director.
· Coaches, mentors and supports HIV/AIDS team members in carrying out their duties.
· May mentor US Direct Hire Foreign Service Officers as needed.
Qualifications, Skills and Experience:
NOTE: All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
· The applicants for the United US Embassy USAID Project Management Specialist (HIV/AIDS) job opportunity should a Master’s Degree in a field relevant to development assistance such as Social Sciences, Social Work, Public Health, Organizational Development, Public or Business Administration and International Development.
· Other relevant training or certification to augment university degrees and work experience.
· A minimum of eight (8) years of progressively responsible, professional experience in HIV/AIDS with USAID and/or other multi-lateral or bi-lateral organizations.
· Five years of experience developing and managing large scale (>$30 million) health/HIV/AIDS projects.
· Significant experience in partner coordination and relationship management required.
· Broad knowledge and understanding in supporting a comprehensive approach to HIV/AIDS including strategic planning, monitoring and reporting in the areas of systems strengthening and service delivery.
· Effective written and oral communications are absolutely critical to perform successfully in this position.
· The incumbent must be able to communicate effectively and accurately. The incumbent must be able to draft reports, correspondence, briefings and other written products in accurate and grammatically correct English with little or no editing required, often under tight deadlines.
· Comprehensive knowledge of the Government of Uganda’s multi-sectoral HIV/AIDS approach, and the National HIV/AIDS Strategic Plan is required. This includes deep understanding of the strategies and modalities of development partner contributions to the development of Uganda’s HIV/AIDS response, as well as knowledge of the opportunities and constraints to Uganda’s HIV/AIDS and overall health sector growth, and the roles of the public and private sector.
· Thorough knowledge of Uganda’s economic, political, social and cultural characteristics and the history of development assistance, in particular the response to HIV/AIDS in Uganda, including current trends and directions.
· The incumbent must exercise considerable degree of specialized knowledge and experience to be applied in identifying and analyzing complex issues related to programs. The incumbent is expected to have an in-depth understanding of US Government foreign assistance to Uganda and familiarity with central aspects of U.S. Government policy in Uganda.
· The incumbent is required to understand and appreciate the US Government Mission’s strategic direction, its chief accomplishments and its challenges in order to skillfully articulate the rationale, objectives and priorities for the provision of US Government foreign assistance to Uganda.
· The incumbent must have specific knowledge of partnership building with corporate and/or government partners.
· Broad knowledge of the way USAID conducts business, including budgeting and programming and procurement procedures is essential.
· The incumbent is required to understand the objectives, methodology and status of USAID/Uganda’s programs and projects.
· Exceptional communication and analytical skills
· Show commitment to transparency and teamwork, and an outstanding ability to exercise sound and independent judgment, discretion and patience on a daily basis.
· This position further requires flexibility and the ability to accept and react to changing policy direction with sound analyses, professionalism and poise. In addition, the incumbent will exercise considerable judgment in dealing with senior and mid-level partners in other USG agencies, GOU, donors, local organizations and implementing partners.
· Language Proficiency: Minimum of level 4 – fluency in English (written and oral) language is required
Work effectively in teams
· Ability to participate in and/or lead internal and external teams
· Ability to respond professionally and adjust priorities in often fluid, changing, and challenging situations
· Ability to resolve complex planning and implementation issues with colleagues in technical offices and other parts of the mission that may arise
· Excellent interpersonal skills, including diplomacy and tact, to work effectively with people at all levels, from senior officials to support staff, accepting divergent points of view, able to set forth new ideas, and able to help find consensus to achieve team goals
· Ability to work in and appreciate a culturally diverse environment. The incumbent must be able to provide information and advice with detachment and objectivity, and orient, coach and mentor fellow Ugandan and U.S. personnel, as described in the duties. The incumbent must be able to appreciate and effectively work in a culturally diverse office and able to translate local customs and culture to American counterparts and senior staff as necessary.
· The incumbent must be able to communicate information in transparent, accurate, concise and meaningful oral and written forms
· The incumbent must be able to appropriately present USAID/Uganda’s programs and priorities to a wide range of outside parties including senior corporate representatives, senior Ugandan officials up to the Commissioner, Director and Minister level; USAID senior management, and others
· The incumbent is required to develop sustainable good working relationships within the US Government Mission including USAID, CDC, State Department, Department of Defense, and Peace Corps. Ability to establish and maintain effective working relationships with implementing partners, private sector partners, other donor partners, and both central and district level Government of Uganda counterparts is a must.
· The incumbent must possess the ability to positively appraise staff, write annual performance evaluations and set mutually agreed-upon and achievable work objectives for staff that he/she supervises.
· Independently conceive, plan, organize, manage, and evaluate important, diversified and complex work projects.
· Such skills are essential to meet deadlines and to ensure that activities go smoothly, particularly in the event of competing priorities and/or time pressures
· Excellent analytical, technical and project management skills to review and provide substantive feedback on documents including concept papers, proposals, program descriptions/scopes of work, annual submissions for performance reports, operational planning, oral and written feedback to implementing partners, and other technical and programmatic documents
Be flexible and versatile.
· The incumbent must possess the ability to remain calm in a fast moving work environment. The incumbent must also be able to work calmly, tactfully, and effectively under pressure and to demonstrate extreme flexibility to manage more than one activity at a time in the performance of daily duties and responsibilities.
· The incumbent must have the ability to identify significant economic, political and social trends in the host country and assess their importance and impact on USAID development assistance objectives and programs.
· S/he should exhibit critical thinking for addressing current assistance challenges, as well as mitigating near future challenges through creative solutions.
Excellent computer skills: These include Microsoft Office, web-based databases, and electronic filing, including the ability to help others and the ability to learn new programs quickly.
How to Apply:
All those interested in working with the US mission in Kampala should send their applications and strictly adhere to the following:
· Download a completed and signed Universal Application for Employment as a Locally Employed Staff, Download it Here.
· Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
Submit Application To:
Human Resources Office
By email at KampalaHR@state.gov
NB: Your application will be reviewed if you have fulfilled all the requirements including submission of standard file types such as Microsoft Word (.doc) and Adobe Acrobat (.pdf) in a single attachment (No Zipped files, Links or Multiple Attachments) and should not exceed 10MB. Please clearly indicate the position number and title you are applying for on the DS-174 form.
Deadline: 25th September 2016
The US Mission in Kampala provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
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