Job Title: Chief, Supply Chain Management
Organization: United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Duty Station: Entebbe, Uganda
Job Opening Number: 65498
Reports to: Director of Mission Support
Following the signing of the Lusaka Ceasefire Agreement in July 1999 between the Democratic Republic of the Congo (DRC) and five regional States (Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security Council established the United Nations Organization Mission in the Democratic Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999, initially to plan for the observation of the ceasefire and disengagement of forces and maintain liaison with all parties to the Ceasefire Agreement. Later in a series of resolutions, the Council expanded the mandate of MONUC to the supervision of the implementation of the Ceasefire Agreement and assigned multiple related additional tasks.
Job Summary: The Chief, Supply Chain Management is mainly responsible for the overall management of the supply chain which includes planning, guidance and coordination of all supply chain areas. These integrated supply chain areas include planning and execution including guidance and policy of acquisitions, procurement, warehousing, asset and inventory management, transportation and freight planning (air, land, sea), expediting movement and tracking distribution.
Key Duties and Responsibilities: Within the delegated authority, the Chief Supply Chain Management will be responsible for the following functions:
· Actively participates in the mission planning process throughout the mission life cycle, with particular attention to supply chain areas and contributes to an integrated approach and consistency in the implementation and operationalization of the integrated supply chain within the mission.
· The incumbent initiates the development and implementation of the supply chain work plan, including supply chain forecasts, priorities and anticipated requirements. Implements policies and procedures to facilitate achieving work plan goals.
· Ensures coordination and monitoring of overall programmes for the supply chain activities of the mission and takes the lead in consolidating the required human and financial resources for the service delivery.
· The jobholder develops and implements a service optimization programme to promote continuous improvement in the quality and delivery of supply chain activities to missions’ clients. This will include a regular review of critical and key supply chain processes to identify and resolve bottlenecks, delays and inefficiencies, including the establishment of relevant supply chain performance indicators which provide data and analysis for the review of senior management.
· Ensures that all processes and systems in place are relevant and cost effective. Ensures, thorough collaboration with all stakeholders, the implementation of the Global Field Support Strategy, in particular the management of a supply chain that is client-oriented, responsive and allows for efficiencies wherever possible.
· Establishes priorities and sets management performance goals for staff.
· The jobholder recommends and coordinates training programs for supply chain staff. Actively engages in management performance duties and ensures the provision of management, guidance, development, training, constructive feedback and performance evaluation and appraisal, and administrative support and other management functions to staff in the areas of his/her responsibility.
· Maintains good order and discipline of staff under his/her overall supervision. Develop initiatives to promote the welfare and well-being of supply chain staff.
Budget and Finance:
· Ensures that the supply chain budget, human resources, and assets are optimally budgeted and allocated to support effective and cost efficient supply chain services across all mission components, and provides advice to any re-prioritization of resources during the budget period, in line with priorities that support effective mandate implementation.
· The incumbent establishes a set of robust policies, procedures, practices, standards and tools for the management of the supply chain that are consistent with UN regulations, rules, policies and practice in order to ensure proper budget, accounting, procurement, financial, assets and human resources management and control of supply chain expenditures.
· Chair or be a member of field mission administrative and financial bodies, assume responsibilities of a certifying officer the missions’ supply chain budget.
· Provides strategic advice to the DMS on the necessary managerial, logistical and administrative support required to fully implement the integrated supply chain.
· Maintains active communication with UN headquarters and the global and regional service centers supporting the mission in relation to supply chain management activities.
· Actively engages with civilian, police and military components within the mission to ensure coordinated, high quality supply chain support in accordance with their operational requirements. Provides effective management of human, financial and material resources of the supply chain.
· Liaises, negotiates and coordinates with national authorities with respect to supply chain matters. Provides guidance, support and supervision to senior administrative and logistics support staff within the supply chain service as well as audit and evaluation services, as appropriate.
Qualifications, Skills and Experience:
· The ideal candidate for the United Nations MONUSCO Chief Supply Chain Management career placement should hold an advanced university degree (Master’s degree or equivalent) in supply chain management, business administration/ management, or related field. A first-level university degree in any of these fields, in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree.
· At least fifteen years of progressively responsible experience managing supply chain operations is required.
· Previous management experience and technical leadership skills in a complex environment is required.
· Significant experience in managing supply chain/logistics operations in an international environment is required.
· Prior exposure and experience in evaluation of performance data, forecasting requirements, inventory and quality control, freight management and knowledge of UN rules and regulations is desirable.
· Previous experience in managing highly complex operations in a conflict or post-conflict environment is desirable.
· Languages: Fluency (oral and written) in English is required. Working knowledge of French is desirable.
· Professionalism: Knowledge of and exposure to a range of Supply Chain Management issues, including approaches and techniques to address and advise on highly sensitive and complex problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
· Communication: Speaks and writes clearly and effectively; Listens to others, correctly interprets messages from others and responds appropriately; Asks questions to clarify, and exhibits interest in having two-way communication; Tailors language, tone, style and format to match the audience; Demonstrates openness in sharing information and keeping people informed.
· Accountability: Takes ownership of all responsibilities and honors commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
· Leadership: Serves as a role model that other people want to follow; Empowers others to translate vision into results Is proactive in developing strategies to accomplish objectives; Establishes and maintains relationships with a broad range of people to understand needs and gain support; Anticipates and resolves conflicts by pursuing mutually agreeable solutions; Drives for change and improvement; does not accept the status quo; Shows the courage to take unpopular stands; Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
· Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.
NB: The United Nations does not charge a fee at any stage of the recruitment process (Application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO) in the aforementioned capacity should express their interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 15th September 2016
For more of the latest jobs, please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline