The Ugandan Jobline

• Calculates airfare, excess baggage
  entitlements, terminal expenses, daily subsistence allowances for staff
  and dependents traveling on missions, etc.
• The jobholder provides information to staff
  and consultants on the most direct and economical route, and plans
  routings and itineraries plus the most economical airfare rates for such
  travel as permitted by the rules and regulations.
• Provides information on rates and travel
  schedules for specific itineraries
• The incumbent also contacts airlines or
  travel agency to make reservations at least expensive fares, and requests
  issuance of tickets.
• Keenly reviews travel claims and supporting
  documentation for completeness, accuracy, reasonableness, validity, and
  conformity with UN Rules.
• Guides substantive offices, travelers, and
  other relevant staff of arrival information, requesting arrangements to be
  made accordingly for traveler.
• Receives queries and feedback to clients,
  create work orders in iNeed, monitor work orders, daily report on ageing
  analysis. Closes work orders in iNeed. Checks entitlements eligibility,
  approves entitlement leave, calculates points according to cycles, post
  travel management, updates leave cards, and compilation of staff benefits
  accruals. Computation of airfare for requested destinations, computation
  of lump sum, raising of PT8 in FSS, computation of costs for shipment of
  Personal Effects, advise on travel issues, coordination with travel agents
  for ticket issuing.
• Processing Entitlement: Travel services as requested by
  client missions and RSCE Staff. Obligation of PT8, Payment of Lump Sum,
  Approval of payments in UMOJA, Monitoring of payments activities and FCs,
  providing feedback to clients on payments made.
• Official travel for meetings or training
  (daily subsistence allowance advances, claims for official travel);
  arranges tickets for Official and Training Travel; Arrange tickets and
  cargo space for repatriation of Human remains; Arrange tickets for medical
  evacuation; Processing DSA advances; Processing F10 claims; Processing
  vendor payments.
• Performs any other duties as required.

• The ideal candidate for the United Nations Regional
  Service Centre Entebbe (RSCE) Travel Assistant job opportunity should have
  completed a High School Diploma. 
  Possession of a technical or vocational certificate in the field of
  business administration or travel and related matters or related fields is
  highly desirable.
• At least four years of progressively
  responsible experience in travel administration, including travel rate
  calculation, routing, and travel reimbursement, or related area is
  required.
• Broad knowledge and understanding of travel
  related operations including knowledge of Airline Passenger Tariffs and
  ABS Airways Guide or OAG desirable.
• Working experience in an International
  Organization in a travel-related function is desirable.
• Ability to assimilate and understand
  technical human resources-related terms;
• Computer literacy i.e. proficiency in the use
  of MS Office
• Ability to transcribe data in an accurate and
  speedy manner;
• Ability to identify issues, formulate
  opinions, draw conclusions and recommendations.
• Languages: Fluency in oral and written English
  is required.

• Professionalism: Good knowledge of all forms of
  publication activities; thorough knowledge of information management
  system requirements; ability to work independently in managing difficult
  situations; proven analytical and evaluative skills; shows pride in work
  and in achievements; observing deadlines and achieving results; and
  ability to remain calm in stressful situations.
• Communication: Good interpersonal skills, speaks
  and writes clearly and effectively, listens to others, correctly
  interprets messages from others and responds appropriately, exhibits two
  way communication; and tailors language, tone, style and format to match
  audience and demonstrate openness in sharing information and keeping
  people informed.
• Client Orientation: Considers all those to whom services
  are provided to be “clients” and seeks to see things from clients’ point
  of view; establishes and maintains productive partnerships with clients by
  gaining their trust and respect; identifies clients’ needs and matches
  them to appropriate solutions; monitors ongoing developments inside and
  outside the clients’ environment to keep informed and anticipate problems;
  keeps clients informed of progress or setbacks in projects; meets timeline
  for delivery of products or services to client.

• The United Nations Personal History form
  (P-11), Download Here; This should
  be signed
• Proof of required academic certificates i.e.
  Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

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